Councillors and committees

Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.

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Decisions published

26/05/2020 - Covid-19 Delegated Decisions ref: 4165    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 26/05/2020

Decision:

RESOLVED:

 

That the 15 decisions taken by officers as set out in the annex to the submitted report be noted.

 

Reason for decision:

 

To inform the Cabinet of decisions taken by officers under delegated authority.

 

 


26/05/2020 - Minutes of Previous Meeting: 28 April 2020 ref: 4131    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 26/05/2020

Decision:

The minutes of the meeting held on 28 April 2020 were approved as a correct record.

 


26/05/2020 - Covid-19 Update ref: 4164    Recommendations Approved

This will be a standing item, until further notice, to cover any approvals needed to adopt relevant pieces of new guidance, legislation, etc. that has come through from Government in response to the Covid 19 pandemic.. It will also include the need to adopt temporary revisions to the Council’s policies, procedures and practices.

 

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 26/05/2020

Decision:

RESOLVED:

 

That the following were noted:

 

  1. the latest public health situation with regard to COVID-19 and the latest information regarding the government’s Test and Trace programme,

 

  1. the support being provided to the council’s most vulnerable residents and the plans to ensure that this continued into the next phase of the COVID-19 pandemic,

 

  1. the updated assessment of the impact of COVID-19 on Surrey County Council’s short and medium-term financial position, and

 

  1. the council’s response as an employer to support staff and to ensure appropriate guidance was followed to ensure safety in the workplace.

 

Reason for decision:

 

The county and council continue to face unprecedented challenges due to the COVID-19 crisis. In addition to response activity, attention is turning to the re-starting, restoration and recovery of services and day-to-day life, as lockdown measures are eased nationally.

 

The recommendations set out in this report ensure Cabinet are appraised of the work going on across the council to protect, sustain and support our residents and communities and the economy of Surrey.

 

[Where necessary a waiver for call-in will be sought from the relevant Select Committee Chairman.]

 

Lead officer: Michael Coughlin, Leigh Whitehouse


26/05/2020 - Pupil Referral Unit (PRU) Capital Strategy ref: 4166    Recommendations Approved

To approve the Pupil Referral Unit (PRU) Capital Strategy to ensure Surrey County Council meet their duty to provide suitable premises for the purpose of discharging its responsibility to secure suitable education for those who have been excluded or are otherwise unable to access suitable education.

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 04/06/2020

Decision:

RESOLVED:

 

  1. The approach set out in the submitted report to provide appropriate Pupil Referral Unit (PRU) provision that adhered to the statutory requirements and accommodation guidelines for alternative provision to support our ambition for children and young people was noted.

 

  1. £1m to support the relocation of the Pewley Hill PRU was approved.

 

  1. £1m to carry out a feasibility study for long term accommodation requirements and inform a business case to be considered at Cabinet in the Autumn 2020 was approved.

 

Reason for decision:

 

The existing PRU estate was not fit for purpose and did not meet the needs of our most vulnerable leaners. The recommendations sought to ensure that the PRU settings met the minimum Department for Education space standards, were informed by national guidance on alternative provision and were suitably located within communities to appropriately meet the needs of our vulnerable learners. 

 

The recommendations would ensure urgent relocation of the Pewley Hill provision in the short term, (mitigating the poor condition of the current estate on the site), inform a business case to ensure that there were appropriate educational facilities in the long term, and address the wide range of pupil needs and flexibility required to manage fluctuations in pupil numbers throughout the year - including early intervention programmes to reduce exclusions. 

 

[The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

 


18/05/2020 - Covid-19 Council response: Payment to Challengers ref: 4148    Recommendations Approved

On 1st March 2022 the Department for Health & Social Care (DHSC) published details of the ADULT SOCIAL CARE OMICRON SUPPORT FUND.  This was the final specific ASC Covid funding stream.

 

Surrey County Council (SCC) has received £1m of Omicron Support Fund monies.  Funding was provided so that “Local authorities have discretion to use the funding as needed locally, to support the adult social care sector, including relevant local authority staff, in its COVID-19 response, and in particular increased challenges posed by the Omicron variant”.

 

The funding was unringfenced and did not have to be spent within a set period.  When the funding was received, the Council was paying out the final allocations of the Infection Control and Testing Fund 3 and Recruitment & Retention Fund round 2 funding streams to ASC providers.  It was agreed therefore that Omicron Support Fund monies would be retained on the balance sheet so they could be utilised to support ASC providers in the early part of the 2022/23 financial year.

 

As with all previous Covid grant funding streams, the Council consulted with the Surrey Care Association to seek views on the best way to dispense the limited grant funds across Surrey’s broad ASC provider base.  Following this consultation the Adults Leadership Team determined that given this funding stream is unringfenced it would be most appropriate to invite all ASC providers to bid for funds against a set of criteria.  Providers were invited to submit applications for a funding allocation towards:

•The cost of staff sickness in April 2022.

•Hardship payments to pass onto staff members who have suffered loss of earnings due to sickness and/or the need to self-isolate.

•The cost of facilitating safe visiting in April 2022, with the option to submit a claim for the period May-June 2022 as well if funds could accommodate.

•Other cost pressures caused by the pandemic in April 2022, with the option to submit a claim for the period May-June 2022 as well if funds could accommodate.

 

Due to the limited value of grant funds, a decision was taken to prioritise funding for providers who provide services to residents whose care is funded by the Council.  This was made clear on the application form.

 

An online form was prepared to gather applications and this form was sent to providers on 20th May 2022 inviting them to apply with a deadline of 10th June 2022.

 

Applications were received from 165 providers, totalling £3.1m.

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

A total payment of £46,000 be made to Challengers.

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

The amount of £942 was to be paid to Moving on Care to fund additional costs incurred as a result of their response to Covid-19.

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

A total payment of £8,400 be made to Step Ahead.

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

A total payment of £5,044 be made to Little Angels in two instalments of £2,556 and £2,488.  The second payment in July 2020 will be subject to no further government announcements of funding becoming available which will be assessed by commissioning and finance officers.

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

A total payment of £10,200 be made to Stables Nursery

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

The costs of £4,959 would be reimbursed to Stepping Stones to reflect their costs of providing placements to SCC SEND pupils over Easter.

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

A total payment of £8,085 be made to Totterdown Pre School in two instalments of £4,000 and £4,085.  The second payment at the end of July 2020 will be subject to no further government announcements of funding becoming available which will be assessed by commissioning and finance officers.

 

Decision Maker: Interim Executive Director for Customers and Communities

Decision published: 11/06/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

The following applications met the agreed criteria for financial support during the COVID-19 pandemic:

 

Oakleaf

£50,000.00

Maggie’s at Royal Marsden

£14,403.00

 

A one-off payment of £64,403.00 will be made to support the above organisations.

 

 

Decision Maker: Interim Executive Director for Customers and Communities

Decision published: 11/06/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

The following applications met the agreed criteria for financial support during the COVID-19 pandemic:

 

Eikon

£10,000.00

Peer Productions

£5,000.00

Relate Mid Surrey

£10,000.00

Brigitte Trust

£11,750.00

Age Concern Epsom & Ewell

£27,604.00

High Cross Chuch

£10,000.00

 

 

A one-off payment of £74,354.00 will be made to support the above organisations.

 

Decision Maker: Executive Director Environment, Infrastructure and Growth

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

1.           Financial support of £450 per day (estimated at £33k) be provided to Falcon Buses to support route 461 for three months from April to June 2020.

 

Decision Maker: Executive Director Environment, Infrastructure and Growth

Decision published: 26/05/2020

Effective from: 18/05/2020

Decision:

It was AGREED that:

 

1.               Financial support of £0.4m be provided to highway contractors operating within the Kier partnership contract, for costs incurred while works were paused in March and April 2020.

 

Lead officer: Michael Coughlin


26/05/2020 - 2019/20 Financial Outturn Report ref: 4167    Recommendations Approved

This report summarises:

The revenue and capital outturn for the financial year ended 31 March 2020 and details of service budget expenditure, carry forwards of capital budgets into 2020/21, Debt and Treasury Management activities.

Decision Maker: Cabinet

Made at meeting: 26/05/2020 - Cabinet

Decision published: 26/05/2020

Effective from: 04/06/2020

Decision:

RESOLVED:

 

1.     That the Council’s revenue and capital financial positions for the year be noted:

·        £0.2m surplus against the original 2019/20 budget that will be added to the General Fund Reserve;

·        Contributions to reserves adding £2.8m to General Fund Reserve (inclusive of the £0.2m surplus), as set out in paragraphs 13-14;

·        Use of £13m capital receipts in-year to support transformation (paragraphs 11-12); and

·        £117.2m service capital expenditure against £126.7m budget.

 

2.     That the Council’s newly created reserves for Children, Families, Lifelong Learning & Culture Inspection and System renewals (£1.2m) and COVID-19 Emergency Funding (£24.3m) (paragraphs 15-16) be approved.

 

Reason for decision:

 

Note this report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.

 

[The decisions on this item can be called in by the Performance & Resources Select Committee]

 

Lead officer: Anna D'Alessandro


20/05/2020 - COVID-19 Surrey County Council Response to Covid - PPE Procurement ref: 4142    Recommendations Approved

Decision Maker: Chief Executive

Decision published: 21/05/2020

Effective from: 20/05/2020

Decision:

It was AGREED that:

 

Surrey County Council act as the lead agency to procure PPE on behalf of the LRF in fulfilling that requirement, the County Council adopts the procurement approach set out in Appendix 1

 

Surrey County Council Officers will work with the LRF team to establish an appropriate distribution and recharging policy that meets the agreed objectives.