Decisions

That the Spelthorne Joint Committee agreed that:

(i)     The CIL Task Group be reconstituted in accordance with the Terms of Reference set out at Appendix A of the report.

(ii)    The CIL Progress Report be noted (Appendix B).

Reasons: In order to progress Strategic CIL spending across the Borough

That the Spelthorne Joint Committee agreed to:

(i)     That the Area Highways Manager brief the divisional member in advance of consultation and be authorised in consultation with the Chairman, Vice-Chairman and Divisional and ward Members to advertise a legal order for new double yellow lines at the junctions of Gibson Place, Roberts Close, Park Road Service Road and Gleneagles Close with Park Road, Stanwell, and to resolve any objections that may be raised;

(ii)   Authorise the Area Highway Manager in consultation with the Chairman, Vice-Chairman and Divisional Member to advertise a legal order for a 20mph speed limit in Stratton Road, Rooksmead Road, Sunmead Road and Ravendale Road, Lower Sunbury, and to resolve and objections that may be raised;

(iii) That the Area Highways Manager brief the divisional member in advance of consultation and be authorised in consultation with the Chairman, Vice Chairman and Divisional and ward Members to undertake any necessary legal procedure, and to install appropriate signs and road markings, to enable buses to proceed straight ahead from the nearside lane of London Road, on its approach to Kingston Road from the Crooked Billet;

(iv) Agree the 2021-22 programme of Capital Maintenance schemes, as detailed in Table 2 below, and to authorise the Area Team Manager, in consultation with the Chairman, Vice Chairman and Divisional Member to amend this programme as appropriate should unforeseen circumstances arise that would put the programme at risk of delivery;

(v)   Authorise the Area Highway Manager in consultation with the Chairman, Vice-Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

Reasons:

As part of the Road Safety Audit process, double yellow lines are proposed to ensure that vehicles can enter and exit the side roads on the northern side of Park Road, Stanwell, without overrunning the verge or the improved cycle route.

A legal order is needed to legitimise the apparent 20mph limit in a number of roads in Lower Sunbury.

Bus operators have suggested a low cost amendment that could improve journey time and reliability of bus services entering Staines along London Road.

A programme of capital maintenance schemes needs to be agreed to invest Committee’s £264,000 allocation for this purpose. Officers have worked with Members to agree priorities. However should unforeseen circumstances arise that might put the programme at risk, the Area Highway Manager needs flexibility to amend the programme as appropriate.

That the Local Committee [Epsom & Ewell] agreed that:

(i)    the operating hours of the bus stand clearway at bus stop N, Station Approach, Epsom are 6am to 12 midnight Monday to Saturday and 9am to 6pm on Sunday, subject to 28-day consultation period.

(ii)   if any objections cannot be resolved, the Area Highway Manager, in consultation with the chair/vice chair of this committee and the county councillor for the division, decides whether or not they should be acceded to and therefore whether the proposed change should be made, with or without modifications

Reasons:

To ensure that the bus stand clearway at bus stop N, Station Approach is operational during the hours of service so that the bus can access the bus stand and wait between journeys at this stand without the obstruction of parked vehicles, and provide stepfree access to those wishing to use the bus stop and thus support the extended operating hours of the E9 & E10 bus routes.

That the Local Committee [Epsom & Ewell] agreed:

To co-opt substitutes for Borough Council members for the municipal year 2021/22.

Reasons: Standing Order 40(f) requires the Committee at its first meeting in the municipal year to agree whether it wishes Borough Council members to be permitted to have substitutes

That the Local Committee [Epsom & Ewell]:

(i)    Agreed the 2021-22 programme of Capital Maintenance schemes, as detailed in Table 2 of the report, and to authorised the Area Team Manager, in consultation with the Chairman, Vice Chairman and Divisional Member to amend this programme as appropriate should unforeseen circumstances arise that would put the programme at risk of delivery;

(ii)   Authorised the Area Highway Manager, in consultation with the Chairman, Vice-Chairman and Divisional Member, to advertise a legal notice for a new Puffin Crossing on the A240 Kingston Road, between Aldi on one side of the road and Timbercroft on the other, and to resolve any representations that are received;

(iii) [by 5 votes FOR to 2 AGAINST] Authorised the Area Highway Manager, in consultation with the Chairman, Vice-Chairman and Divisional Member, to advertise a permanent prohibition of traffic order to prevent motor vehicles entering the section of Old London Road between Tattenham Corner Road and the Top Car Park on Epsom Downs overnight, as detailed in Table 3 below, and to resolve any objections that may arise;

(iv)  Authorised the Area Highway Manager in consultation with the Chairman, Vice-Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

Reasons:

A programme of capital maintenance schemes needs to be agreed to invest Committee’s £217,000 allocation for this purpose. Officers have worked with Members to agree priorities. However, should unforeseen circumstances arise that

might put the programme at risk, the Area Highway Manager needs flexibility to amend the programme as appropriate.

A new Puffin Crossing is due to be implemented this Financial Year 2021-22 on the

A240 Kingston Road between Aldi and Timbercroft. Before any new traffic signal

controlled crossing is installed, a legal notice is necessary to inform the local

community and give opportunity for representations to be made.

That the Local Committee [Epsom & Ewell] agreed:

To include a scheme to improve the pedestrian and wheelchair crossing at the

College Road/Longdown Lane traffic lights in Epsom, on the prioritisation list for consideration in a future highway programme.

Reason: To consider whether the issues raised in the petition can be addressed.

See Minute 147/21.

RESOLVED:

1.    That Cabinet approves the principles proposed for the development of the Collaboration Agreement.

2.    That Cabinet agrees the delegation of  authority to the Executive Director for Environment, Transport and Infrastructure, in consultation with the Cabinet Member for Environment and the Executive Director of Resources, to enter into the collaboration agreement and to take such actions and decisions necessary to facilitate the delivery of the Scheme within the approved budget.

3.    That Cabinet recommends to Council that all decisions and actions relating to the Council’s regulatory and planning functions that pertain to the River Thames Scheme be delegated to the Director of Law and Governance in consultation with the Planning Group Manager.

Reason for Decisions:

The River Thames Scheme Collaboration Agreement will provide a sound legal basis for partnership working between the EA and SCC to deliver the River Thames Scheme.

However, development of the Agreement will take some time and will not be complete until the end of the calendar year. As such, Cabinet approval of a set of Collaboration Agreement principles will provide political support and direction for the negotiation of the full legal agreement, ensuring that it will represent the Council’s best interests.

The delegation of the approval of the final Collaboration Agreement as set out in the recommendations will ensure that SCC decision making is as agile as possible and does not hold up progress on the Scheme.

In addition, Cabinet has previously approved, on 26 January 2021, the need to develop an approach to separate the exercise of the Council’s functions as (i) a joint applicant to the DCO and (ii) its regulatory functions as a local planning authority to avoid a perceived conflict of interest.  The final recommendation above puts this into action.

[The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

RESOLVED:

1.    That Cabinet acknowledges the impact that COVID-19 has had and continues to have on Surrey, its residents and economy and the services provided by the Council.

2.    That Cabinet notes and endorses the actions being delivered through Surrey’s Local Outbreak Control Plan, including the vaccination roll out, and the ongoing support to vulnerable residents, including through the council’s Community Helpline and the COVID-19 Winter Support Grant scheme.

3.    That Cabinet reviews and comments on the lessons learned derived from a review by the Surrey Local Resilience Forum and County Council on the response to and recovery from the COVID-19 pandemic.

Reasons for Decisions:

The recommendations set out in this report ensure that the Cabinet are appraised of the scope, detail and learning from our response to and recovery from the COVID-19 pandemic to date.

[The decisions on this item can be called in by the Resources & Performance Select Committee]

RESOLVED:

1.    That Cabinet note the Council’s forecast revenue and capital budget positions for the year.

2.       That Cabinet agree the carry forward of two amounts within the DSG schools block totalling £183k into 2021/22.

Reason for Decisions:

This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions. 

[The decisions on this item can be called in by the Resources and Performance Select Committee]

RESOLVED:

1.    That Cabinet approve the continued development of the Finance Services partnership with Tandridge DC through the development and delivery of the Tandridge Finance Transformation Programme.

2.    That Cabinet approve the commitment of the necessary SCC officer time to support the successful delivery of the TFT plan within TDC.

3.    That Cabinet approve the development of a Joint Working Agreement with TDC and delegate its final approval to the Executive Director, Resources, subject to the satisfactory negotiation of the details of the working arrangements.

Reason for Decisions:

TDC faces challenges both in terms of needing to improve its financial health and the capacity and capability of the finance function. SCC has been providing support to the TDC finance function since August 2020 during which time formative progress has been made. There is now a need to broaden the scope of the work to ensure that the changes identified as necessary (both within the TDC finance function and more widely across TDC) can be delivered.

A transformation plan (‘TFT’) has been developed which identifies a new operating model for the TDC finance function and includes a business case for the necessary investment to support the delivery of the TFT plan. This plan will involve the commitment of officer time from SCC to ensure its successful delivery. A Joint Working Agreement will provide the formal legal basis for the governance of the partnership and clarify the expectations of both Parties.

The development of the finance partnership with TDC supports the delivery of one of the SCC key objectives which is to develop Stronger Partnerships with other public services.

The successful delivery of the TFT plan will assist TDC to emerge with a stronger underlying financial position and a finance function which is capable of sustaining this over the longer term.

[The decisions on this item can be called in by the Resources and Performance Select Committee]

RESOLVED:

1.    That Cabinet grants Approval to Procure for a contract to enable the provision of cleaning consumables across Surrey County Council’s care homes, schools, offices and libraries. A decision is required to add this procurement to the Annual Procurement Forward Plan (APFP) for 2021/22.

2.    That Cabinet delegates the authority for contract award decision to the Executive Director for Resources.

Reason for Decision:

• To comply with the Procurement and Contract Standing Orders agreed by the Council in May 2019.
• To provide Cabinet with strategic oversight of planned procurement projects for 2021/22.
• To secure fixed product and service pricing where possible, and economies of scale for a wide variety of products ordered frequently across multiple sites within Surrey.

[The decisions on this item can be called in by the Resources and Performance Select Committee]

RESOLVED:

1. That Cabinet authorise the making of a compulsory purchase order (the Order) under the provisions of section 239 of the Highways Act 1980 to acquire the Order Land to facilitate the carrying out of the said Scheme, being satisfied that there is a compelling case in the public interest for the compulsory purchase of the Order Land  to facilitate the carrying out of the A320 HIF Scheme.

2. That Cabinet authorise the Executive Director of Environment, Transport and Infrastructure (in consultation with the Cabinet Member for Transport and Infrastructure) to settle the final extent, form and content of the Order and all associated documentation and take all action needed to pursue the Order and secure its confirmation.

3. That Cabinet authorise the Director of Law and Governance (in consultation with the Cabinet Member for Transport and Infrastructure) to negotiate, agree land acquisition terms, and enter into agreements with interested parties, including agreements for the withdrawal of objections; to give undertakings not to enforce the Order on specific terms; (where appropriate) to remove land or rights from the Order, or to request the modification of the Order by the Secretary of State.

4. That Cabinet authorise the Director of Law and Governance (in consultation with the Cabinet Member for Transport and Infrastructure) to implement the Order powers following confirmation of the Order, including acquiring title to and/or possession of the land and paying compensation agreed or determined.

5. That Cabinet authorise the Director of Law and Governance (in consultation with the Cabinet Member for Transport and Infrastructure) to enter into an agreement (or agreements) with Highways England under sections 6 and 8 of the Highways Act 1980:

6. That Cabinet accept the delegation of the functions of Highways England with regard to the improvements to highways at M25 junction 11 including the making of the compulsory purchase order in respect of the Order Land at junction 11 (where the Council is not the highway authority).  

Reason for Decisions: 

In September 2020 the Cabinet confirmed acceptance of the HIF funding award of £41.8 million (see Cabinet Paper at item 13). 

As at the Cabinet decision date of September 2020 the Scheme had not been fully designed, thus the final land take was not known, and the Report anticipated that a further authority to pursue a compulsory purchase order would be sought from Cabinet. This paper seeks that further authority to make a Compulsory Purchase Order and to seek its confirmation by the Secretary of State.

The decision as recommended by this report will enable the Council with funding for its Infrastructure Fund Forward Funding scheme from the Ministry of Housing, Communities & Local Government (MHCLG) to construct the necessary infrastructure improvements described above. To facilitate such construction, it will be necessary to purchase additional land adjacent to the A320 public highway from third party landowners either by negotiation and voluntary agreements or by compulsory purchase.

[The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

RESOLVED:

1.    That the decision taken by officers since the last meeting be noted.

Reason for decision:

To inform the Cabinet of decisions taken by officers under delegated authority.

[This decision is subject to call-in by the relevant Select Committee Chairman dependent on the recommendation.]

RESOLVED:

1.    That Cabinet approves the proposed revised Minerals and Waste Development Scheme dated July 2021, which sets out an updated timetable in relation to the production of the Surrey Minerals and Waste Local Plan, as set out at Annex 1.

Reason for Decisions:

It is a statutory requirement to produce the MWDS and to keep it up to date. An update to the MWDS has been proposed by officers, which seeks to extend the production timeline for the new SMWLP. The extension of time will allow the first public consultation stage for the new SMWLP (Issues and Options) to commence in October 2021 (previously June 2021). This will allow consultation to commence after the summer, in the expectation that many residents may be taking the opportunity over the summer period to go on holiday. The delay will therefore enable the best possible reach of the consultation to residents.

[The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

RESOLVED:

That the delegated decisions taken since the last meeting of the Cabinet be noted.

Reason for decision:

To inform the Cabinet of decisions taken by Cabinet Members, Strategic Investment Board and the Committee in Common subcommittee under delegated authority.

There were none.

There were none.

There were none.

There was one public question. The question and response were published as a supplement to the agenda.

There were six member questions. The questions and responses were published as a supplement to the agenda.

There were none.

The Minutes of the Cabinet meeting held on 29 June 2021 were approved as a correct record of the meeting.

There were no apologies.