Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.
Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.
The Home Office has introduced a Community Sponsorship Scheme whereby local community groups can take responsibility to welcome and support refugee families from conflict-ridden regions directly into their communities. This complements resettlement work that has been undertaken by local authorities as part of the Vulnerable Persons Resettlement Scheme (VPRS). Surrey County Council and Surrey’s Districts and Boroughs have been active participants in the VPR Scheme since 2015 and over 100 families have been resettled in Surrey. The Community Sponsorship Scheme was paused by the Home Office during the pandemic and is now being reintroduced.
It is recommended that Community Sponsorship is encouraged and enabled as a means to resettle Syrian Refugees under the Vulnerable Persons Resettlement Scheme and the Cabinet Member gives consent to prospective Community Sponsors in Guildford subject to them meeting the Home Office criteria for that consent.
Decision Maker: Executive Director Children, Families Lifelong Learning and Culture
Decision published: 22/08/2022
Effective from: 03/08/2022
Decision:
It was AGREED that:
1. The Executive Director for Children, Families and Lifelong Learning gives consent to a prospective Community Sponsor in Guildford subject to them meeting the Home Office criteria for that consent.
This decision record sets out the key information for publication on the decision by the Executive Director for Customer, Digital and Transformation to approve expenditure for a Your Fund Surrey project located in Tandridge. The agreed recommendations are set out below and details of the project are set out in a decision report attached as an annex to this record.
Decision Maker: Executive Director for Customers and Communities
Decision published: 29/07/2022
Effective from: 27/05/2022
Decision:
It was AGREED that:
· Evidence of updated insurance which covers the new assets after they have been installed
Lead officer: Matthew Snelling
The existing school accommodation at the St Matthews CofE Primary School does not enable the provision of a full statutory educational offer that meets the educational needs of Surrey’s most vulnerable learners; therefore, a new block is required. The school is forecast to accommodate an additional 13 primary aged SEND (Special Educational Needs and Disabilities) pupils. The places are planned to be phased in over a period of 3-4 years commencing in September 2023.
This project therefore will involve the design and construction of a new building adjacent the main school which will provide high quality modern accommodation facilitating the best learning environment for the new cohort of 13 SEND pupils.
Following a compliant tender exercise, it is proposed to award the contract to TG Escapes Ltd. The Contract value is £1,180,500.
Decision Maker: Deputy Chief Executive and Executive Director for Resources
Decision published: 29/07/2022
Effective from: 06/08/2022
Decision:
It was AGREED that:
1. A contract is awarded to Dell Corporation under the NHS Digital Workplace Solutions (DWS) Framework Reference SBS/19/AB/WAB/9411
Lead officer: Anna Kwiatkowska
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
See Exempt Minute [E-22-22]
Reasons for Decisions:
See Exempt Minute [E-22-22]
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
1. That Cabinet approves the Outline Business Case for the future re-procurement of the Waste Treatment and Disposal Services to inform the development of a Detailed Procurement Strategy.
2. That Cabinet delegates authority of approval of the final procurement route to market for services from 2024 to the Cabinet Member for Property and Waste, in consultation with the Executive Director for Environment, Transport and Infrastructure.
Reasons for Decisions:
Approval of the OBC is critical to enable the Council to continue to deliver its statutory duty seamlessly beyond September 2024. This will also be instrumental in designing the services to both maximise value for money and contribute to Surrey’s ambitious environmental targets.
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
See Exempt Minute [E-19-22]
Reasons for Decisions:
See Exempt Minute [E-19-22]
(The decisions on this item can be called-in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
Reasons for Decisions:
Approving the recommendations in this report will:
a. Regenerate a vacant Council-owned site.
b. Accelerate much-needed investment in Sunbury to support regeneration.
c. Deliver a multi-purpose building that improves service delivery and the community experience.
d. Optimise use of Council-owned assets and release other assets for Service re-use or disposal, in line with the Council’s Asset and Place Strategy.
e. Support the Adult Social Care (ASC) transformation programme ambition to reduce the number of people with a learning disability and/or autism in residential care by 40-50% by 2025, and ensure these residents are supported in-county.
f. Provide modern space and enable digital solutions for Services.
g. Produce benefits which link to all of the Council’s strategic priority areas.
h. Specifically reduce carbon emissions by using innovative technologies and smart build in the project’s design.
i. Support the delivery of the Council’s Agile Office Estate programme.
j. Create commercial opportunities where appropriate.
k. Offer tangible social value to residents.
(The decisions on this item can be called-in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
1. That Cabinet notes the Council’s forecast revenue and capital budget positions for the year.
Reasons for Decisions:
This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.
(The decisions on this item can be called-in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
See Exempt Minute [E-18-22]
Reasons for Decisions:
See Exempt Minute [E-18-22]
(The decisions on this item can be called-in by the Adults and Health Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
a. Deputy Chief Executive, Executive Director for Resources and Section 151 Officer in consultation with the Cabinet Member for Resources
b. Executive Director for Adult Social Care in consultation with Cabinet Member for Adult Social Care
Reasons for Decisions:
The development of Extra Care Housing on the site set out in this paper will represent an important contribution towards the Council’s strategic objective to expand affordable Extra Care Housing provision by 2030.
Tendering for strategic development and housing management
partner(s) to take forwards the development of Extra Care
Housing on the former Bentley Day Centre is consistent with
previous decisions made by Cabinet. In October 2019, July 2020 and
October 2020 Cabinet agreed to identify a strategic partner(s) for
the development and housing management of Extra Care Housing at the
former Pond Meadow School, the former Brockhurst Care Home and the former Pinehurst
Resource Centre, Salisbury Road and Lakeside sites through
tendering processes.
There are multiple benefits for the Council from including the former Bentley Day Centre site in the tender with the existing four sites. These include:
This is consistent with our ASC vision for development of Extra Care Housing, which has been clearly communicated through market and stakeholder engagement.
The other option available is for the Council to directly deliver the Extra Care Housing scheme at the Bentley site. This would involve the Council committing significant capital expenditure and be responsible for the ongoing housing management function of the Extra Care Housing setting. This option is not recommended as it is anticipated significantly less financially beneficial to the Council and would mean one Extra Care Housing scheme would be developed by the Council in isolation while a strategic development and housing management partner was developing four other Extra Care Housing schemes (assuming the tender for these sites is successful, which we expect to be the case based on market engagement). Financial modelling for both options is set out in the Part 2 paper.
(The decisions on this item can be called-in by the Adults and Health Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
1. That Cabinet notes the key changes, implications and overarching risks of the government’s Adult Social Care Charging and Fair Cost of Care reforms for Surrey residents and Surrey County Council.
2. That Cabinet notes the collaborative approach and the emerging plans to prepare, and as far as possible mitigate risks, for implementation from October 2023.
3. That Cabinet approves up to £2.9m of the Council’s Budget Equalisation Reserve to be used to fund additional expenditure required in 2022/23 to facilitate the implementation of Adult Social Care Charging and Fair Cost of Care reforms above funding provided by government as set out in Annex 2.
Reasons for Decisions:
The Government published its Adult Social Care system reform white paper ‘People at the heart of care’ on 1 December. The intent of the white paper is to make the system fairer and ensure more people do not face enormous care costs. In Surrey the reforms will mean the Council will fund care for more people, the availability and therefore the quality of care may be affected, and a significant funding short-fall is anticipated based on current proposed government funding which has been widely commented on as insufficient to meet the full cost of the reforms. With high levels of self-funding residents and existing staffing challenges in Surrey, the implementation timetable means it will be challenging to recruit, upgrade systems and build capacity to support so many residents. Current government guidance recommends an awareness campaign from January – March 2023, assessments starting in April 2023 in readiness for implementation from October 2023.
(The decisions on this item can be called-in by the Adults and Health Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
See Exempt Minute [E-21-22]
Reasons for Decisions:
See Exempt Minute [E-21-22]
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
Reasons for Decisions:
Progressing the award of these contracts will enable SCC to:
To comply with Procurement Standing Orders (PSO), Cabinet approval for contracts that reach a specified value is required.
(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
See Exempt Minute [E-20-22]
Reasons for Decisions:
See Exempt Minute [E-20-22]
(The decisions on this item can be called-in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
3. Regarding the procurement of supply chain partners, Cabinet agrees that the Executive Director of Resources and the Director of Land and Property are authorised to award such contracts, within the +/-5% budgetary tolerance level.
Reasons for Decisions:
Approving the report’s proposal will:
(The decisions on this item can be called-in by the Resources and Performance Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
1. That Cabinet approves £15.159m SEND Capital funding against the Freemantles School Phase 1 Capital project. This an uplift to the individual scheme budget allocation within the existing SEND Capital Programme funding envelope.
Reasons for Decisions:
The project will deliver 72 additional specialist school places and re-provide 54 current specialist school places for autistic children with severe or profound and multiple learning difficulties in Surrey from September 2023 onwards.
The scheme represents good value for money at a cost of £120k per pupil place. Equivalent annual independent sector placement costs for the 72 new places would be a minimum of £3.8m per year compared to £1.6m per year for maintained special school placements.
Investing in the Freemantles expansion project now generates the positive impact on outcomes for pupils with complex special educational needs and disabilities, as well as improving the council’s financial sustainability.
The Freemantles School expansion project is business critical to ensure Surrey County Council discharges its statutory duties under Section 3 of the Local Government Act 1999,Sections 13 and 14 of the Education Act 1996 and Part 27 Section 3 of the Children and Families Act 2014.
(The decisions on this item can be called-in by the Children, Families, Lifelong Learning and Culture Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 04/08/2022
Decision:
RESOLVED:
Reasons for Decisions:
Cabinet agreement to introduce Open Access technology into libraries is essential to unlock the full potential of library buildings, increasing access beyond the current opening hours, and empowering communities to reap wider benefit from using these valuable community assets. Thirteen libraries have been prioritised, based on analysis of where there is greatest opportunity to achieve positive impact, and with a good geographic spread across the county. Careful analysis of usage, cost and revenue generation opportunity from the initial thirteen will inform the proposal and business case for future phases of implementation.
(The decisions on this item can be called-in by the Children, Families, Lifelong Learning and Culture Select Committee)
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 26/07/2022
Decision:
These were agreed as a correct record of the meeting.
Decision Maker: Cabinet
Made at meeting: 26/07/2022 - Cabinet
Decision published: 27/07/2022
Effective from: 26/07/2022
Decision:
Apologies were received from Steve Bax.
Surrey Fire and Rescue Service is responding to the Reforming Our Fire and Rescue Service White Paper consultation:
The White Paper and consultation covers a package of proposal for the reform of fire and rescue services in England. The proposals cover three principal areas of the reform vision: People, Professionalism and Governance.
The consultation consists of 48 questions in total of which 16 are free text responses and the rest are ‘check boxes’ with response options ranging from Strongly Agree to Strongly Disagree.
Full consultation response provided for approval. Further response submitted separately by the Fire and Rescue Authority.
Consultation ends on the 26 July 2022; submissions are required no later than this date at 11:59pm.
Decision Maker: Chief Fire Officer
Decision published: 26/07/2022
Effective from: 26/07/2022
Decision:
Decision made:
It was AGREED to submit the proposed attached response to the consultation outlined above.
Reasons for Decision:
The responses to the consultation will be submitted to Government so that it can be considered in relation to any future decision on the proposal.
That the Cabinet Member agree that the SEND Personal Budgets and Direct Payments policy is fit for publication for the 1st September 2022.
Decision Maker: Cabinet Member for Education and Learning Decisions
Made at meeting: 26/07/2022 - Cabinet Member for Education and Learning Decisions
Decision published: 26/07/2022
Effective from: 03/08/2022
Decision:
That the proposed SEND Personal Budgets policy be approved for publication by 1 September 2022.
Lead officer: Daniel Callaghan
That the Cabinet Member agrees the Fair Access Protocol for 2022/23.
Decision Maker: Cabinet Member for Education and Learning Decisions
Made at meeting: 26/07/2022 - Cabinet Member for Education and Learning Decisions
Decision published: 26/07/2022
Effective from: 03/08/2022
Decision:
That the proposed Fair Access Protocol for 2022/23 be approved.
Lead officer: Claire Potier