Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.

Decisions published

17/03/2021 - Surrey County Council Response to Covid: COVID Winter Support Grant Extension ref: 4567    Recommendations Approved

1.    On 14 April 2021, the government announced a further extension of the COVID grant to support vulnerable families.  The grant is now to continue until 20 June 2021, with a further £40m of support.

 

2.    Renamed the COVID Local Support Grant (CLSG), it has the same eligibility criteria, and uses the same reporting frameworks, as the previous COVID Winter Support Grant Scheme.

 

3.    The CWG Scheme, originally  announced in November 2020, provided £170 million to councils to support those most in need across England with the cost of food, energy and water bills and other associated costs during the Coronavirus pandemic. The original scheme was due to end on the 31 March 2021, in February this was extended to the 16 April 2021, with further funding of £59m announced.  This second extension provides support to 20 June 2021, reflecting the timing of planned further easing of lockdown restrictions as outlined in the Government’s roadmap in February.

 

4.    The £40m CLSG will be allocated to LAs on the same basis as the previous CWGS, using the population of each authority weighted by a function of the English Index of Multiple Deprivation. Surrey County Council are due to receive £500,327. This is in addition to the £2.8m allocated in previous announcements.  Funding is paid in instalments and is dependent on the Council returning reporting on how the funding is being spent, in line with specific grant conditions.

 

5.    DWP guidance on the grant is summarised below:

·         At least 80% of the grant must be allocated to households with children; up to 20% may be allocated to households without children or individuals.  Care leavers up to the age of 25 are not classified as children for the purposes of this grant.

·         At least 80% of the grant must be allocated for food or utility bills; up to 20% of the grant can be allocated for other financial needs.

 

6.    Local authorities may determine the groups they consider most vulnerable and the thresholds for support, however feeding children is a key aim of the grant.  The funding is not means tested.

 

7.    Proposals were developed and approved in November/December 2020 for tranche 1 funding, through consultation throughout the Council, with the LRF, the Welfare Cell and Headteachers.  Allocations for tranches 2 & 3 and the first extension were agreed in March based on further consultation and the positive impact made by the initial allocations.

 

8.    This paper seeks approval for the allocation of the further extension funding of £500,327.

 

Proposals:

9.    There was strong support from school leaders and welfare rights leads for food vouchers for children in receipt of benefit related free school meals.  They considered these a very effective means of targeting and distributing food support for children in very financially vulnerable households during the school holidays.  

 

10.  In addition, for low income families with children in early years (2 years old receiving Funded Early Education Provision and 3 & 4 year olds on EY Pupil Premium) SCC holds data on these children and can target support via Early Years providers.

 

11.  The previous support offered have provided vouchers to in excess of 20,000 children during the Christmas, February half term and Easter holidays.  It is proposed that this additional funding is used to continue to offer this support over the upcoming May half term period.

 

12.  Recognising that there are other families who will not benefit form extra targeted support for children on FSM and that the Council continues to see increased demand and calls to the Crisis Fund.  It is proposed that additional funding is provided to the Crisis Fund to manage this increased demand and continue with the widened criteria implemented at the outset of the pandemic.

 

13.  The Council also continue to work closely with a number of foobanks who continue to see significant demand increases.  Providing additional financial contributions to these foodbanks will widen the impact of this funding and ensure we reach the most vulnerable across the County.

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 30/03/2021

Effective from: 17/03/2021

Decision:

Decision made:

 

It was AGREED that:

 

The following allocations would be made from the COVID Winter Support Grant extension:

 

Children entitled to Free School Meals

£0.55m

Low income families with children in early years settings

£0.06m

Care Leavers

£0.04m

Available for food banks &/or VCFS

£0.09

 

£0.74m

 

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision published: 04/05/2021

Effective from: 17/03/2021

Decision:

Decision made:

 

It was AGREED that:

 

The following allocations would be made from the COVID Local Support Grant announced in April 2021:

 

Children entitled to Free School Meals

£0.3m

Low income families with children in early years settings

Surrey Crisis Fund

£0.1m

Contribution to food banks

£0.1m

 

£0.5m

 

 

 

Reasons for Decision:

To assist those most in need of assistance with the purchase of food and other essential items during the winter months, with a particular focus on families with children, in line with the DWP grant conditions.

 

Lead officer: Michael Coughlin


08/04/2021 - Surrey County Council Response to Covid-19: Clinically Extremely Vulnerable Funding ref: 4570    Recommendations Approved

1.    As part of the national lockdown announced by the Prime Minister on 4 January 2021, the Government advised all Clinically Extremely Vulnerable (CEV) people to shield until 31 March 2021.

 

2.    To enable councils to support CEV individuals during this period, and for Tier 4 areas during the local restrictions from 20 December 2020 to 4 January 2021, funding was made available to councils. MHCLG committed to provide councils with funding equivalent to £14.60 per CEV individual on the Shielded Patient List (SPL) per four weeks, pro rata. Funding is calculated per CEV individual on the SPL within the local authority boundaries, irrespective of whether they require support.

 

3.    The dates covered and the funding allocated  to Surrey County Council are as follows:

20 Dec - 4 Jan         £321,753

5      – 31 Jan             £575,309

1 – 28 Feb*              £723,938

                                £1,621,000

 

* The SPL containing QCovid additions was updated in two tranches, on the 16 and 23 February 2021 respectively. Tranche 1 was under 70s and tranche 2 was over 70s.

 

The funding for December and January was received in the last week of March and we have been informed that the February allocations will be paid in April.   We have not received any communication relating to March funding as yet.

 

4.    MHCLG expect councils to use the funding to deliver the activities and outcomes outlined in the Shielding Framework. This includes the overheads of setting up and managing the local system, contacting CEV individuals within the area of intervention, assessing the food and basic support needs of CEV individuals and facilitating the delivery of that support where necessary, and reporting on the level of support provided. As outlined in the Framework, the funding accounts for the direct provision of food on an exception only basis.

 

5.    MHCLG also state that it is essential that upper tier authorities provide sufficient resources to lower tier authorities to carry out any responsibilities that they are asked to undertake to support CEV individuals.

 

6.    This paper seeks approval for the allocation of the funding for CEV support of £1,621m.

 

Proposals:

In line with previously approved allocations, it is proposed that this funding is allocated based on the Shielded Patient List (SPL), which provides a breakdown of CEV residents by district and borough, including an allocations to CEV residents known to social care that are supported by Surrey County Council.  The amounts retained by SCC are proposed to be used to cover costs within Customer services for the ongoing support to CEV residents through the community helpline.

 

Decision Maker: Deputy Chief Executive

Decision published: 08/04/2021

Effective from: 08/04/2021

Decision:

Decision made:

 

It was AGREED that:

 

The following allocations would be made, in  line with the proposals set out above:

 

Lead officer: Michael Coughlin


06/04/2021 - Approval To Award A Contract For The Pond Meadow Extra Care Housing Scheme ref: 4569    Recommendations Approved

The Adult Social Care’s Accommodation with Care and Support Strategy (AwCS) was approved by Cabinet in July 2019, the strategy sets out the Council’s ambition to develop 725 affordable units of Extra Care Housing in Surrey by 2030. 

Approval to procure the Pond Meadow Extra Care Housing Provision via the Design Build Finance Operate (DBFO) supply model on the site of the former Pond Meadow school was granted by Cabinet in October 2019. 

Subsequently, upon the conclusion of the tender process a 125 year contract will be awarded to Funding Affordable Homes Housing Association Limited (FAH).

Decision Maker: Executive Director Adult Social Care

Decision published: 08/04/2021

Effective from: 06/04/2021

Decision:

Decision made:

It was agreed that, the council shall proceed to award a 125 year contract to Funding Affordable Homes Housing Association Limited (FAH) for the purposes of developing an Extra Care Housing scheme on the Pond Meadow site.

 

Lead officer: Mike Boyle


29/03/2021 - Approval to award a contract for Combined Sensory Services for Adults ref: 4568    Recommendations Approved

Adult Social Care has specific duties under the Care Act 2014 to provide services to people with sensory impairments. This includes adults living in Surrey who are profoundly deaf, are Deaf and use British Sign Language, who are hearing impaired, sight impaired, severely sight impaired or who have dual sensory loss. The aim of all services is to provide sensory impaired people with appropriate support and resources to maintain and/or improve their health and wellbeing, enabling them to continue to live as independently as possible. The services are designed to reflect what sensory impaired people in Surrey want, what Surrey County Council (SCC) has an obligation to provide, and what services have been recommended within best practice or national guidelines. This service is delivered to adults over the age of 18 with a sight or hearing impairment which impairs their ability to live independently and who live within the Surrey border or are registered with a Surrey GP.

 

In line with Cabinet approval, a contract has been awarded to Sight for Surrey to deliver Combined Sensory Services.

 

Decision Maker: Assistant Director for Commissioning

Decision published: 07/04/2021

Effective from: 29/03/2021

Decision:

Decision made:

 

It was agreed that a contract be awarded to Sight for Surrey at an annual value of £1,524,000. The total value across the life of the contract is £9,144,000.

The contract will be in place for three years with an option to extend for up to a further 36 months (1+1+1).

 

Lead officer: Anna Kwiatkowska


30/03/2021 - Approval to Procure School Projects Not Appearing on the 2020/21 Annual Procurement Forward Plan ref: 4559    Information Only

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

RESOLVED:

 

See Minute 72/21

 

Reason for Decision:

 

See Minute 72/21

 

[The decisions on this item can be called in by the Resources and Performance Select Committee]

 


30/03/2021 - Approval to Procure School Projects Not Appearing on the 2020/21 Annual Procurement Forward Plan ref: 4557    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

RESOLVED:

 

1.    That approval is given to Procure the 2021/22 projects listed in Annex 1; specifically the Priority Schools Building Programme (PSBP2), Schools Basic Needs (SBN) and Special Educational Needs and Disabilities (SEND) in accordance with Surrey County Council’s (the Council) Procurement and Contract Standing Orders.

2.    That within the +/-5% budgetary tolerance level, the Executive Director of Resources and Director of Land and Property are authorised to award such contracts, in consultation with the relevant Cabinet Member.

Reason for decision:

By approving this recommendation Surrey County Council will avoid the need to submit multiple individual requests for Approval to Procure the school projects, as well as individual contract award approvals for work taking place in 2021/22.

Enable the delivery of the Capital schools programme approved in the Medium Term Financial Strategy.

[The decisions on this item can be called in by the Resources & Performance Select Committee]

 

 


30/03/2021 - Active Travel Programme Update ref: 4556    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 08/04/2021

Decision:

RESOLVED:

 

  1. That the prioritisation process so a final programme of schemes can be determined and can proceed to construction be agreed; 

 

  1. That approval of the final programme as well as authorisation to advertise and consider any relevant Traffic Regulation Orders be delegated to the Director of Highways & Transport in consultation with the Cabinet Member for Highways and the relevant Divisional Member, once agreed by the Capital Programme Panel;

 

3.    That local and joint committees are provided regular updates of progress of  the relevant schemes within their areas.

 

Reason for decision:

 

Increasing residents’ choices on travel and accessibility of travel is important for our residents and as such is reflected in our ambitions and community vision. Active travel has also been a key area of government policy with the publication of the Department for Transport’s Gear Change plan which set out the ambition for the UK to become a walking and cycling nation.

 

SCC want to ensure that the active travel schemes being delivered for residents align with our own ambitions and objectives as well as ensuring that the grant is directed to the priority schemes in the time required and with the right local engagement

 

On this basis, consideration has been given to the prioritisation process required to achieve this aim. It is anticipated this will include the following aspects;

 

  • Consultation outcomes
  • Contribution to sustainable travel choices for commuting and leisure
  • Contribution to a reduction in carbon emission
  • Improvement in air quality through reduction in congestion
  • Links to health, education, and jobs

 

We are taking a consultation approach that provides robust evidence. This consultative approach is not only important in helping us to prioritise but also in meeting the Government’s expectations in the second round of schemes.

 

It is imperative that the consultation is representative of the communities that live around the proposed active travel schemes as well as the wider population across Surrey. The work will extend beyond the groups that typically participate in consultation exercises to reach those who, for whatever reason, do not typically engage in traditional consultation exercises but are nonetheless affected by the proposed changes.

 

Once the consultation has concluded, the schemes will be prioritised based on the results of the consultation and the factors explained later in this report.  Those schemes that are unsuccessful in being prioritised for delivery will remain on list for future funding opportunities and review through the Local Cycling & Walking Infrastructure Plans (LCWIP) programme.

 

[The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

 


30/03/2021 - 2020/21 MONTH 10 (JANUARY) FINANCIAL REPORT ref: 4558    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

RESOLVED:

 

  1. That the Council’s forecast revenue and capital budget positions for the year be noted.

 

Reason for Decision:

 

This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.

 

[The decisions on this item can be called in by the Resources and Performance Select Committee]

 


30/03/2021 - A new rail strategy for Surrey 2021 ref: 4555    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

RESOLVED:

 

  1. That the New Rail Strategy for Surrey is adopted and the strategic aims, strategic responses and the future priorities identified are welcomed;

 

  1. That the New Rail Strategy for Surrey is used as a framework to support local economic and spatial development decisions and as an advocacy document to lobby Government, the rail industry and others to assist in delivering the strategic aims;

  2. That the development of a future work programme that will set out the council’s involvement in the interventions identified in New Rail Strategy for Surrey, led by the Cabinet Member for Highways, the objective being to create an implementation plan that is integrated with the emerging Surrey Local Transport Plan 4 and the Surrey Infrastructure Plan is agreed.

 

Reason for decision:

 

Good rail services with supporting infrastructure are vital for maintaining and growing Surrey's economy. They provide efficient and sustainable links to jobs, education and leisure, they reduce the number of car journeys on our roads and they support our climate change agenda. The rail network is also a key factor in the decisions made by business and residents choosing to live and work in the county. Although uncertainties around the long-term economic impacts of Covid19 remain, particularly in terms of how businesses will respond and how commuting patterns will adapt, the importance of rail in Surrey will remain high.

Therefore, whilst the council has no statutory role in planning or delivering rail services or projects, we must continue to actively engage with the rail industry and Government to ensure that our priorities are reflected in rail service delivery, infrastructure investment and in planning for the future.

To ensure we succeed in doing so, it is crucial that the council has a relevant and coherent rail strategy, which can be used as an advocacy document and to support partnership work and future investment with the rail industry. The New Rail Strategy for Surrey encompasses a clear set of strategic aims, strategic responses and the future priorities. It will provide a platform to deliver our ambitions in rail. Moreover, our New Rail Strategy for Surrey will enable the council to take advantage of other opportunities as they arise to support our 2030 Community Vision and our 2050 Place Ambition.

[The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

 

 

 


30/03/2021 - Alternative Curriculum Pathways and Reintegration Support ref: 4553    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 08/04/2021

Decision:

RESOLVED:

 

  1. That the vision and principles of the Alternative Provision strategy are endorsed,

  2. That the developments in the previously agreed capital works to upgrade the county’s Pupil Referral Units are noted,

 

  1. That delegated authority to agree individual projects and resources is given to the Cabinet Member for All Age Learning and Cabinet Member for Resources and Corporate Support, subject to a detailed business case for each scheme passing through Property Panel and Capital Programme Panel is approved,

 

  1. That an amount of £0.5m is transferred from the current pipeline budget to begin the development of more detailed plans for individual sites.

 

Reason for decision:

 

The proposed strategy will provide a shared ambition for children, vision, and a set of principles to develop a consistent high-quality countywide AP offer. The implementation of these proposals will provide an integrated system of alternative provision focussed on supporting children and young people at an earlier stage and enabling them to remain more often in their local school provision with their friends and siblings. The systemic approach will drive improvements in outcomes for children and young people accessing alternative provision, returning them more quickly and successfully to full time education. The investment proposals will ensure that all facilities meet the minimum standards required and go further to provide environments that ensure children feel valued, support children with a broad curriculum and ensure that their emotional health and wellbeing is a priority. 

[The decisions on this item can be called in by the Children, Families, Lifelong Learning & Culture Select Committee]

 


30/03/2021 - Management and Enforcement of HGV Weight Restrictions- 'HGV Watch' ref: 4554    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 08/04/2021

Decision:

RESOLVED:

 

  1. That the HGV Weight Restriction Enforcement Policy in the form of the ‘Surrey HGV watch’ is adopted;

  2. That agreement of the detailed operational policy is delegated to the Director for Highways and Transport in consultation with Surrey Police and the Cabinet Member for Highways;

 

  1. That twice yearly progress reports are provided to the Cabinet Member for Highways;

 

  1. That support for a change in Government policy to allow councils outside London to enforce moving traffic offences by camera to help improve road safety, reduce congestion and protect the environment is endorsed.

 

Reason for decision:

 

The recommendations above will enable the council to help achieve some of its Community Vision 2030 objectives, including that:

  • Residents live in clean, safe and green communities, where people and organisations embrace their environmental responsibilities; and

 

  • Journeys across the county are easier, more predictable and safer.

 

In addition, as part of our organisational strategy, Surrey County Council wants to work in partnership with residents, businesses, partners and communities to collectively meet challenges and grasp opportunities. A new HGV Watch policy that helps enforce HGV weight restrictions could encourage residents to be proactive in their local areas in working with the council and the police in tackling the environmental impacts that inappropriate HGV movements have on our communities.

An HGV watch scheme will help focus the resources available to the police and council for the enforcement of HGV restrictions in the most effective way and in a way that will have the greatest impact on driver awareness and potentially compliance.

[The decisions on this item can be called in by the Communities, Environment and Highways Select Committee]

 


30/03/2021 - COVID- 19: Surrey County Council Update ref: 4552    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 08/04/2021

Decision:

RESOLVED:

 

  1. That the latest public health situation with regard to Covid-19, nationally and in Surrey be noted;
  2. That the actions being delivered through Surrey’s Local Outbreak Control Plan, including the vaccination roll out, and the ongoing support to vulnerable residents, including through the council’s Community Helpline and the Covid Winter Support Grant scheme be noted and endorsed;
  3. That the latest impacts on Adult Social Care and Children’s, Families, Lifelong learning services be noted;
  4. That the ongoing preparation for the local elections in May 2021 and associated risks be noted and endorsed;

 

  1. That the work and planning going on in respect of the transition into recovery from the pandemic be noted and endorsed;

 

  1. That the allocation of a £500,000 grant to Community Foundation for Surrey, of which a half of the funding will be placed into an endowment to create a lasting legacy for groups working on priorities for the county be endorsed.

 

Reason for decision:

 

The county and council continue to face unprecedented challenges due to the Covid-19 crisis. We are simultaneously managing response activity and work with our partners to enable recovery within the county, looking ahead to a return to day-to-day life for communities following the end of national lockdown.

 

The recommendations set out in this report ensure Cabinet are appraised of the most recent work going on across the council to protect, sustain and support residents and communities and the economy of Surrey.

 

[Where necessary a waiver for call-in will be sought from the relevant Select Committee Chairman]

 


30/03/2021 - COVID- 19: Delegated and Urgent decisions taken ref: 4551    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 08/04/2021

Decision:

RESOLVED:

 

1.    That the decision taken by officers since the last meeting be noted.

 

Reason for decision:

 

To inform the Cabinet of decisions taken by officers under delegated authority.

 

[This decision is subject to call-in by the relevant Select Committee Chairman dependent on the recommendation.]

 

RESOLVED:

 

  1. That the reintroduction of services for non-recyclable wastes at Bagshot, Warlingham, Cranleigh and Dorking community recycling centres for a twelve month period be agreed and delegated authority be given to the Cabinet Member for Environment and Climate Change in consultation with the Leader to decide on when to reintroduce the exclusion of non- recyclable materials at these sites following the removal of COVID controls.

 

Reason for decision:

 

To mitigate issues of queuing on the highway as a result of reduced throughput at our community recycling centres caused by the introduction of controls to make the sites COVID secure. The reason for urgency is to enable changes to be put in place as soon as possible over the busy Easter period. The changes should reduce overall queuing times and provide a more convenient service for residents

 


30/03/2021 - EXCLUSION OF THE PUBLIC ref: 4562    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

 


30/03/2021 - Leader / Deputy Leader / Cabinet Member/ Strategic Investment Board Decisions Taken Since the Last Cabinet Meeting ref: 4550    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

RESOLVED:

 

That the delegated decisions taken since the last meeting of the Cabinet be noted.

 

Reason for decision:

 

To inform the Cabinet of decisions taken by Cabinet Members, Strategic Investment Board and the Committee in Common subcommittee under delegated authority.

 


30/03/2021 - Reports from Select Committees , Task Groups, Local Committees and other Committees of the Council ref: 4549    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

RESOLVED:

 

1.    That the County Hall Move and Agile Programme Task Group Report be noted and recommendations agreed.

 

2.    That the Leader write to the Home Office urging them to expedite the processing of applications for EU citizens applying for settled status in the UK.

 

 

 


30/03/2021 - Representations received on reports to be considered in private ref: 4548    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

There were none.


30/03/2021 - Petitions ref: 4547    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

One petition with 4,252 signatures had been received. It requests that Surrey County Council preserve and protects Norbury Park Sawmill and Workshop. The response to the petition was published as part of the supplementary agenda. Mr Anthony Bainbridge presented the petition.

 


30/03/2021 - Public Questions ref: 4546    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

There were no public questions.


30/03/2021 - Members' Questions ref: 4545    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

There were three member questions. The questions and responses were published as a supplement to the agenda.

 


30/03/2021 - Declarations of Interest ref: 4561    For Determination

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

There were none.


30/03/2021 - Minutes of Previous Meeting: 23 February 2021 ref: 4544    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

The Minutes of the Cabinet meeting held on 23 February 2021 were approved as a correct record of the meeting.

 


30/03/2021 - Apologies for Absence ref: 4560    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 30/03/2021 - Cabinet

Decision published: 31/03/2021

Effective from: 30/03/2021

Decision:

Apologies were received from Colin Kemp.


29/03/2021 - HIGHWAYS UPDATE (FOR DECISION) ref: 4566    Recommendations Approved

Decision Maker: Runnymede Joint Committee

Made at meeting: 29/03/2021 - Runnymede Joint Committee

Decision published: 29/03/2021

Effective from: 29/03/2021

Decision:

The Runnymede Joint Committee:

 

(i)       Noted the progress with schemes and revenue funded works for the 2020/21 financial year.

(ii)     Noted the budgetary position.

(iii)    Noted that a further Highways Update will be brought to the next meeting of this Committee.

(iv)    Agreed the proposed capital ITS works programme for 2021/22.

(v)     Agreed that authority is delegated to the Area Highways Manager to allocate the £100,000 capital maintenance budget to support the implementation of the capital maintenance programme for 2021/22.

(vi)    Authorised the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.

 

 

Reasons

 

The Area Highways Manager needs the authorisation of the Joint Committee in order to implement work on the 2021/22 programme.

 

 


26/03/2021 - HIGHWAYS BUDGET UPDATE FOR 2021/22 ref: 4565    Recommendations Approved

Decision Maker: Waverley Local Committee

Made at meeting: 26/03/2021 - Waverley Local Committee

Decision published: 26/03/2021

Effective from: 26/03/2021

Decision:

The Local Committee (Waverley) agreed:

 

(i)    To note the committee approved allocations and works progressed during 2020/21

 

(ii)  To agree the recommendations made in this report for utilising the available highways budget for 2021/22.(Paragraph 2.1.8 - 2.1.16 refers.)

(iii)To agree to allocate the £500,000 parking surplus fund reserved for Farnham to the Farnham Board.

(iv)To delegate to the Area Highway Manager, in consultation with the Chairman, Vice Chairman and Divisional Member, the ability to resolve any problems encountered, to facilitate scheme delivery throughout the year.


26/03/2021 - PETITIONS & PETITION RESPONSES ref: 4564    Recommendations Approved

Decision Maker: Waverley Local Committee

Made at meeting: 26/03/2021 - Waverley Local Committee

Decision published: 26/03/2021

Effective from: 26/03/2021

Decision:

A petition was received from Witley Parish Council to “Install a speed VAS and a junction warning VAS, and to implement some improvements to signage, road markings and speed limit locations on the A283, along with some changes to the New Road junction”


This site falls between the Godalming South, Milford and Witley division and the Eastern Villages division and therefore it would be at the discretion of the divisional members to decide whether they wish to part fund any or all of the proposed works. However, both Witley and Hambledon Parish Council's may wish to fund the works themselves and the County Council would be happy to undertake the projects on their behalf subject to the funds being made available.

 

The local committee agreed:

 

That the Chair and the Divisional member write to the Cabinet Member (Highways) on this issue.

 


24/03/2021 - COMMUNITY INFRASTRUCTURE LEVY - UPDATE ON DECISIONS FROM THE SUB GROUP AND HOOK HEATH APPLICATION APPROVAL ref: 4539    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 24/03/2021 - Woking Joint Committee

Decision published: 26/03/2021

Effective from: 24/03/2021

Decision:

Woking Joint Committee:

 

(i)    Noted the applications determined by the Sub Group and its decisions to date.

(ii)   Agreed the Hook Heath CIL application for £15,000.

Reasons for decisions:

To keep the Joint Committee informed of the decisions of the Sub Group and the applications to date and to agree the one application that was above the limit of the group.

           

 


24/03/2021 - HIGHWAYS UPDATE ref: 4538    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 24/03/2021 - Woking Joint Committee

Decision published: 26/03/2021

Effective from: 24/03/2021

Decision:

The Woking Joint Committee agreed to:

i)              Note the progress with schemes and revenue funded works for the 2020/21 financial year.

ii)             Note the budgetary position.

iii)           Note that a further Highways Update will be brought to the next meeting of this Committee.

iv)           Agree the proposed capital works programme for 2020/21, shown in Table * and as agreed at the informal meeting of the Woking Joint Committee on 10 March 2021.

 

v)            Agree that authority is delegated to the Area Highways Manager to allocate the £100,000 capital maintenance budget to support the implementation of the capital maintenance programme for 2021/22.

 

vi)           Authorise the Area Highways Manager to undertake all necessary actions to deliver the capital works programme, consulting with the Chairman, Vice Chairman, and Divisional Members where necessary.

 

Reasons for decisions

 

The decisions are made to enable progression of all highway related schemes and works.

 


24/03/2021 - PETITIONS ref: 4563    Recommendations Approved

Decision Maker: Woking Joint Committee

Made at meeting: 24/03/2021 - Woking Joint Committee

Decision published: 26/03/2021

Effective from: 24/03/2021

Decision:

Item 4a – petition to 'review the traffic arrangements in Goldsworth Road at the junction with Poole Road, Woking, to prevent the access to McDonald’s drive-through restaurant causing access problems to homes and businesses. and gridlock to the traffic in that area at busy times.’

 

SCC Officers agreed to continue to review the situation and to work with the Borough and McDonalds to try to find alternative solutions.

 

The Joint Committee noted that:

 

(i)            Meetings were held prior to the reopening of the McDonald’s Drive-thru to discuss possible measures to minimise the impact of queuing traffic.

(ii)          No options could be identified for segregating McDonald’s traffic from traffic that was either passing along Goldworth Road or trying to access Morrison’s.

(iii)        Another meeting will be held to review the situation and identify any possible alternative routes to McDonald’s. 

(iv)        The cost of any traffic management measures should not be borne by Surrey County Council

Item 4b – petition to 'trial the reduction in speed limit to 20 mph in White Rose Lane, Mount Hermon Road, York Road and roads ancillary to those roads.'

Members discussed at length the issues of the area and how to gather residents views, noting that the introduction of speed limits or mitigation measures could impact negatively on surrounding roads, and the fact that there were similar issues in other parts of the Town.

Members also discussed that, subject to agreement by the Mount Hermon Borough and County Councillors, the Joint Committee could explore the possibility of using Neighbourhood Community InfrastructureLevy funds to design, consult upon and implement, if approved by consultation, speed restrictions (including a 20 mph zone) for Park Road and White Rose Lane.   

The Joint Committee were aware that this was contrary to the SCC speed limit policy, but did discuss whether an exception could be made, on the understanding that this did not set a precedent.

The Joint Committee noted that:

(i)            It would be impractical to trial a 20mph speed limit in a road, as opposed to permanently reducing the speed limit, because the amount of work required for assessment, advertising and implementation, as well as the associated cost, is similar in both instances.

(ii)          White Rose Lane, Mount Hermon Road and York Road are all included in the Woking speed management plan.  Speed surveys previously undertaken in both roads indicate a relatively good level of compliance with the speed limit but with speeds too high to permit a 20mph speed limit in accordance with Surrey County Council’s Speed Limit Policy.

(iii)        Residents’ concerns will be discussed with officers of the Speed Management Plan review group and new speed surveys will be requested to include Park Road.

(iv)         Vehicle speeds and road safety will continue to be monitored in White Rose Lane, Mount Hermon Road and York Road, as they are for all sites on the Woking speed management plan.

(v)          Petitions have previously been received for a 20mph speed limit along White Rose Lane in 2014 and 2017 and in both instances, the Woking Joint Committee agreed to take no further action.

However, the Joint Committee also agreed to:

Delegate to Officers to agree, in consultation with the Area Highways Manager, the way forward (including CIL bids for funds) in full consultation with Members.