Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Forthcoming decisions to be taken by the Cabinet and Cabinet Members for the next 28 days and beyond can be found in the Notice of Decisions.

Decisions published

12/06/2019 - LOCAL COMMITTEE COMMUNITY SAFETY FUNDING [EXECUTIVE FUNCTION - FOR DECISION] ref: 3763    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 12/06/2019 - Mole Valley Local Committee

Decision published: 13/06/2019

Effective from: 20/06/2019

Decision:

The Local Committee (Mole Valley) agreed that:

      i.        The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Safety Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

     ii.        Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    iii.        The committee receives updates on the project(s) that are funded, the outcomes and the impact it has achieved.

 

The Local Committee (Mole Valley) noted:

 

   iv.        The update from the North Leatherhead Street Talk Project regarding the use of the funds in 2018-19.

 

Reason for decisions:

 

The above decisions were made to set out a process for allocating the committee’s

delegated community safety budget of £3,000 to local organisations.


12/06/2019 - APPOINTMENT OF DISTRICT COUNCIL SUBSTITUTE MEMBERS [EXECUTIVE FUNCTION - FOR DECISION] ref: 3761    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 12/06/2019 - Mole Valley Local Committee

Decision published: 13/06/2019

Effective from: 20/06/2019

Decision:

The Local Committee (Mole Valley) agreed:

 

To co-opt the substitutes for District Council members for the municipal year 2019/20 as listed in the agenda.

 

Reason for decision:

 

The above decision was made in accordance with Standing Order 40(f) that requires the Committee, at its first meeting in the municipal year, to agree whether it wishes District Council members to be permitted to have substitutes.


12/06/2019 - APPOINTMENTS TO LOCAL COMMITTEE TASK GROUPS AND EXTERNAL BODIES 2019/20 [EXECUTIVE FUNCTION - FOR DECISION] ref: 3762    Recommendations Approved

Decision Maker: Mole Valley Local Committee

Made at meeting: 12/06/2019 - Mole Valley Local Committee

Decision published: 13/06/2019

Effective from: 20/06/2019

Decision:

The Local Committee (Mole Valley) agreed:

 

      i.        The terms of reference for the Property Task Group and the membership of this task group as set out in Annex 1 with the addition of Mr Stephen Cooksey, Cllr Mary Huggins and Mr Tim Hall.


     ii.        The terms of reference for the Parking Task Group and the membership of this task group as set out in Annex 1 with the addition of Cllr Raj Haque.


    iii.        The terms of reference for the Leatherhead Major Schemes Task Group and the membership of this task group as set out in Annex 1 with the addition of Mrs Helyn Clack and Mr Tim Hall.


   iv.        The terms of reference for the Dorking Major Schemes Task Group and the membership of this task group as set out in Annex 1 with the addition of Mr Stephen Cooksey, Cllr Mary Huggins and Cllr Claire Malcomson.


    v.        The nominations to outside bodies (Community Safety Partnership) as set out in Annex 1 (Mr Tim Hall).

 

The Local Committee (Mole Valley) noted:

 

   vi.        That the representatives nominated by the committee in June 2018 (Chris Townsend and Mary Huggins) would remain as the local committee representatives on the Early Help Advisory Board pending review of this board (Paragraphs 2.11 – 2.12 of this report).

 

Reason for decisions:

 

The above decisions were made in order to update the list of representatives to task groups and nominations to outside bodies for the 2019/20 municipal.

 


13/06/2019 - TASK GROUP MEMBERSHIP REPORT ref: 3767    For Determination

Decision Maker: Surrey Heath Local Committee

Made at meeting: 13/06/2019 - Surrey Heath Local Committee

Decision published: 13/06/2019

Effective from: 13/06/2019

Decision:

The Local Committee (Surrey Heath) reviewed and agree the terms of reference and membership of task groups set by the Committee.  The membership was agreed to remain the same as last year, with the addition of Cllr Sashi Mylvaganam on the Major Projects Task Group and Charlotte Morley as the representative on the Surrey Heath Partnership.

 

The Local Committee (Surrey Heath) agreed:

 

(i)    The terms of reference for the Major Projects Task Group (see Annex 1) and the membership of the task group.

(ii)    The terms of reference for the Parking Task Group (see Annex 1) and the membership of the task group.

(iii)   The nominations to outside bodies (Surrey Heath Partnership) as set out in Annex 1.

 


13/06/2019 - COMMUNITY SAFETY ANNUAL REPORT ref: 3766    For Determination

Decision Maker: Surrey Heath Local Committee

Made at meeting: 13/06/2019 - Surrey Heath Local Committee

Decision published: 13/06/2019

Effective from: 13/06/2019

Decision:

The Local Committee received a report on Community Safety funding.  There was a delegated budget of £3,000 for community safety projects in 2019/20 and the report set out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provided a progress update regarding last year’s funding.

 

The Local Committee (Surrey Heath) agreed that:

                                                       

(i)        The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

(ii)       Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

(iii)      The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

Reasons for decision:

To agree a clear process for allocating the committee’s delegated community safety budget of £3,000 to local organisations and to receive an update on how funding was used in order to provide visibility and promote accountability within the Community Safety Partnership.

 


13/06/2019 - ON STREET PARKING REVIEW OF SURREY HEATH ref: 3765    For Determination

Decision Maker: Surrey Heath Local Committee

Made at meeting: 13/06/2019 - Surrey Heath Local Committee

Decision published: 13/06/2019

Effective from: 13/06/2019

Decision:

The Local Committee received a report on on street parking restrictions withing the borough of Surrey Heath.  Officers of Surrey County Council’s parking team had carried out a review and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval was required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments, support or objections from members of the public.

 

The Local Committee (Surrey Heath) agreed:

 

(i)                 the proposed amendments to on-street parking restrictions in Surrey Heath as described in the report and shown in detail on drawings in annex A, with an additional location for double yellow lines opposite the limited waiting bay outside 56 to 64 Guildford Road, Lightwater, subject to clarification and agreement from the borough council member for Lightwater.

 

(ii)           that the local committee notes the funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

 

(iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Surrey Heath as shown on the drawings in annex A (plus Lightwater addition) are advertised and that if no objections are maintained, the orders be made.

 

(iv)         That if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

 

Reasons for decision:

 

The waiting restrictions will make a positive impact towards:-

 

·         Road safety

·         Access for emergency vehicles

·         Access for refuse vehicles

·         Easing traffic congestion

·         Better regulated parking

·         Better enforcement

·         Better compliance


13/06/2019 - HIGHWAYS UPDATE ref: 3764    For Determination

Decision Maker: Surrey Heath Local Committee

Made at meeting: 13/06/2019 - Surrey Heath Local Committee

Decision published: 13/06/2019

Effective from: 13/06/2019

Decision:

The local Committee received a report from the Highways Manager on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  The report also provided an update on the latest budgetary position for highway schemes and revenue maintenance and covered any relevant topical highways matters.

The Local Committee (Surrey Heath) agreed to:

i)              Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.      

ii)             Note the budgetary position.

iii)            Note a further Highways Update will be brought to the next meeting of the Committee.

iv)           Advertise a notice in accordance with the Traffic Regulation Act 1984, detailing the proposed upgrading of the existing signalised pedestrian crossing on the A325 Frimley By-Pass (immediately west of the roundabout at its junction with Frimley Road, Frimley High Street and Portsmouth Road)from a Pelican Crossing to a Toucan Crossing.

v)            Advertise a notice in accordance with the Traffic Regulation Act 1984, the effects of which would be to introduce a one-way system in the section of the B3029 High Street, Bagshot highlighted in the plan shown in Annex 1; and

vi)           Any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable; and

vii)          That the Order be made once any objections have been considered and resolved.

Reason for decision:

To enable progression of all highway related schemes and works.

Recommendation (iv) is made to enable an existing signalised pedestrian crossing on the A325 Frimley By-Pass to be upgraded from a Pelican crossing to a Puffin crossing.

Recommendations (v), (vi) and (vii) are made to enable a short section of one-way system to be introduced as part of a developer funded environmental enhancement scheme being introduced in Bagshot village centre.


10/06/2019 - REPRESENTATION ON TASK GROUPS AND EXTERNAL BODIES [EXECUTIVE FUNCTION - FOR DECISION] ref: 3760    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 10/06/2019 - Elmbridge Local Committee

Decision published: 12/06/2019

Effective from:

Decision:

That the Local Committee [Elmbridge] agreed that:

 

The committee approves the membership of the task groups and appointments to outside bodies, as set out below for the 2019/20 municipal year:

 

   (i)        The Elmbridge Community and Safety Partnership – Dr Peter Szanto
 

 (ii)        Elmbridge Old Person’s Advisory Body – Mr Ernest Mallett

(iii)        Parking Task Group – SCC members: Dr Peter Szanto; Mike Bennison; Elmbridge BC members: Cllr Andrew Davis, Cllr Steve Bax, and Cllr Roy Green.  Terms of reference to be amended to add an additional Borough Councillor

(iv)        Cycling and Walking Task Group – SCC members: Mr John O’Reilly, Rachael I Lake, Ernest Mallett; Elmbridge BC members: Cllr Andrew Davis, Cllr Janet Turner and Cllr Ashley Tilling, subject to his agreement

 (v)        Esher Transport Study Member Task Group – SCC members: Mr Tim Oliver, Dr Peter Szanto; Elmbridge BC members: Cllr David Archer

(vi)        Brooklands Transport Study Member Steering Group – SCC members: Mr Tim Oliver, Mr John O’Reilly; Elmbridge BC members: Cllr Peter Harman

(vii)        Hinchley Wood Schools Road Safety Improvements Member Task Group – SCC members: Mr Mike Bennison, Mr Nick Darby; Elmbridge BC member: Cllr Janet Turner

 

Reasons:  The report proposes local committee task group membership for the forthcoming year to enable the provision of informed advice and recommendations to the committee. The appointment of councillors of the Local Committee to external bodies enables the committee’s representation on and input to such bodies.


10/06/2019 - LOCAL COMMITTEE COMMUNITY SAFETY FUNDING [EXECUTIVE FUNCTION - FOR DECISION] ref: 3759    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 10/06/2019 - Elmbridge Local Committee

Decision published: 12/06/2019

Effective from: 20/06/2019

Decision:

That the Local Committee [Elmbridge] agreed that:

 

(i)           The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the Local Committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at paragraph 2.4 of the report.

(ii)         Authority be delegated to the Community Safety Manager, in consultation with the Chairman and Vice-Chairman of the local committee, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated at paragraph 2.4 of the report.

(iii)        The committee receives updates on the project(s) funded, the outcomes and the impact it has achieved.

 

Reasons: The report sets out a process for allocating the committee’s delegated community safety budget of £3,000 to local organisations.


10/06/2019 - HIGHWAYS UPDATE [EXECUTIVE FUNCTION - FOR DECISION] ref: 3758    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 10/06/2019 - Elmbridge Local Committee

Decision published: 12/06/2019

Effective from: 20/06/2019

Decision:

That the Local Committee (Elmbridge) agreed to:

 

(i)     Approve the capital maintenance programme detailed in Table 4 of the report to be funded from the £200,000 capital allocation for this Financial Year 2019-20.

(ii)    Approve three amendments and one addition to the Elmbridge parking review 2018-19 retrospectively, as set out in the report, allowing the relevant traffic orders to be made (subject to objections).

(iii)  Authorise the Area Highway Manager in consultation with the Chairman, Vice Chairman, and relevant Divisional Member(s) to undertake all necessary procedures to deliver the agreed programmes.

Reasons:

 

Committee’s allocation of funding for carriageway patching needs to be prioritised to specific sites, which complement the countywide programmes of works.

 

To agree to amendments and additions to the Committee’s recent Parking Review so these can be advertised.

 

Committee is asked to provide the necessary authorisation to deliver those programmes of work in consultation with the Chairman, Vice Chairman and relevant Divisional Member without the need to revert to the Committee as a whole.





 


10/06/2019 - APPOINTMENT OF BOROUGH COUNCIL SUBSTITUTE MEMBERS [EXECUTIVE FUNCTION - FOR DECISION] ref: 3757    Recommendations Approved

Decision Maker: Elmbridge Local Committee

Made at meeting: 10/06/2019 - Elmbridge Local Committee

Decision published: 12/06/2019

Effective from: 20/06/2019

Decision:

That the Local Committee [Elmbridge] agreed:

 

To co-opt the substitutes for Borough Council members for the municipal year 2019/20 as listed in the report.

 

Reasons: Standing Order 40(f) requires the Committee, at its first meeting in the municipal year, to agree whether it wishes Borough Council members to be permitted to have substitutes.


21/05/2019 - REPORT OF THE CABINET ref: 3744    Recommendations Approved

Decision Maker: Council

Made at meeting: 21/05/2019 - Council

Decision published: 12/06/2019

Effective from: 21/05/2019

Decision:

The Leader presented the report of the Cabinet meetings held on 26 March 2019 and 30 April 2019.

 

RECOMMENDATIONS ON POLICY FRAMEWORK DOCUMENTS

 

A.     Revision Of Procurement and Contract Standing Orders

 

REPORT FOR INFORMATION / DISCUSSION

 

B.     Asset And Place Strategy

 

C.    Moving Closer To Resident

 

D.    Local Government Ombudsman

 

E.     Quarterly Report On Decisions Taken Under Special Urgency Arrangements: 1 February – 7 May 2019

 

RESOLVED:

 

That the report of the meetings of the Cabinet held on 26 March 2019 and 30 April 2019 be adopted.


06/06/2019 - Approval to Award a Framework for the Provision of Forensic Testing Services ref: 3755    Recommendations Approved

Decision Maker: Cabinet Member for Children, Young People & Families Decisions

Made at meeting: 06/06/2019 - Cabinet Member for Children, Young People & Families Decisions

Decision published: 07/06/2019

Effective from: 18/06/2019

Decision:

Surrey County Council (the Council) has obligations to ensure that safeguarding decisions about children are made using high quality evidence suitable for the courts. Forensic testing is sometimes required to support child protection and care planning decisions.

 

The current Forensic Testing Framework is due to expire on 31 July 2019. Therefore officers were required to go out to the market through a full tender process for a Framework under the Light Touch Regime. The services are broken into the following areas:

 

·         DNA Testing

·         Drug Testing

·         Alcohol Testing

 

This report provides details of the procurement process, including the results of the evaluation, and, in conjunction with the Part 2 report, demonstrates why the recommended award delivers value for money and meets the needs of individuals in the Council. Due to the commercial sensitivity involved in the contract award process, much of the Finance and Value for Money details have been included as a Part 2 report.