Decision details

1.         That a framework agreement with a start date of 1 October 2015 be awarded for three years to each supplier in the following lots:

·      Lot 1 - Frozen and Grocery Produce – BFS Group Ltd trading as Bidfest 3663

·      Lot 2 - Viennoiserie Products – Delice de France Ltd and BFS Group Ltd trading as Bidfest 3663

·      Lot 3 - Pizza Supplies – South Coast Restaurants Ltd trading as Express Foodservice and BFS Group Ltd trading as Bidfest 3663.

2.       In year three of the framework agreement, a decision be made to either extend the agreement in accordance with the single 12 month extension available or to terminate it.

3.       Immediate call-off contracts for each lot under the framework agreement be placed with each of the suppliers named in (1) above, up to the annual sum set out in the part 2 report (item 17).

Reasons for Decisions:

A full tender process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council.

These suppliers will provide a good mix between local enterprises for nominated lines and national providers, all of which have demonstrated the ability to deliver the required produce and products through a competitive procurement and thorough evaluation process.

The framework agreement as awarded sets out the general terms and conditions under which specific purchases known as call-off contracts can be made on behalf of the Council during the term of the framework agreement.

[The decisions on this item can be called in by the Council Overview Board]