Decision details

To provide a robust and flexible responsive and planned maintenance service at Traveller Caravan sites to the Authority (Surrey County Council) and other contracting authorities of the Framework Agreement

Part 2

RESOLVED:

1.         The Framework Agreement be awarded for three years plus the option to extend for one year to:

·            Millane Contract Services Ltd

·            Kier Facilities Services Limited

·            MD Building Services Ltd

2.       Immediate call-off maintenance contracts under the Framework Agreement are placed with Millane Contract Services Ltd, Kier Facilities Services Limited and MD Building Services Ltd for the Council commencing in November 2015 for an initial term of three years, with the option to extend by a further one year.

Reasons for Decisions:

A full tender process, in compliance with the requirements of Public Contracts Regulations 2015 and the Council’s Procurement Standing Orders has been completed. The recommendations provide best value for money for responsive and planned maintenance to Traveller caravan sites for the Council following a thorough evaluation process.

The Framework Agreement, as awarded, sets out the terms and conditions under which a specific purchase, known as a direct call-off can be made under the resulting Framework Agreement for an area based Term Maintenance Contract.

[The decision on this item may be called in by the Council Overview Board]