Decision details

To approve the award of a new contract for an Integrated Community Equipment Service (ICES) starting 1 April 2016. This will be a three-year contract with the option to extend for up to two periods of one year.

1.         That the contract be awarded to Millbrook Healthcare Ltd.

2.         That the contract be awarded for an initial period of three years with an option to extend for up to two further years in one year increases.

Reasons for Decisions:

Following an assessment of a number of options it was decided that a full competitive tender under the existing financial model was deemed the most appropriate route to market. 

An open tender process compliant with the requirements of Public Contracts Regulations 2015 and the Council’s Procurement Standing Orders, has been carried out using the Council e-Procurement system, with the opportunity advertised within the Official Journal of the European Union, and on Contracts Finder. Following a thorough evaluation process the recommendation provides best value for money for this contract.

This procurement exercise has been carried out in collaboration with Surrey’s six NHS Clinical Commissioning Groups (CCGs) to secure a single supplier to deliver the service for the seven parties through a contract between the Council and Millbrook Healthcare Ltd.

The demand pressures on the equipment service is increasing which drives up the cost however it is recognised that this is a key service in supporting Surrey residents to remain independent, facilitate hospital discharges, prevent re-admission and delay admittance into long term care.

In accordance with their constitution and procurement governance, each of the six CCGs has approved the process and award of contract at their governance boards.

[The decisions on this item can be called in by the Social Care Services Scrutiny Board]