Decision details

Following a mini-competition using the Crown Commercial Service Vehicle Hire Service framework (ref: RM1062, lots 1, 2 and 3), to request approval to award new contracts commencing 1 August 2016.

Part 2

That the contract be awarded to the following three suppliers:

·      Lot 1: Europcar, for the provision of passenger car hire, light commercial vehicles, general on road and 4x4.  The Contract to commence on 1 August 2016. 

·      Lot 2: 4 x 4 with off road capability: Scot Group Ltd, trading as Thrifty Car and Van Rental are recommended for award.  The Contract to commence on 1 August 2016. 

·      Lot 3: UK Minibus hire: Sixt Hire Ltd is recommended supplier for award. The contract to commence on 1 August 2016. 

Reasons for Decisions:

A comprehensive procurement process using the Crown Commercial Services pre-established Vehicle Hire Framework was conducted.  This has involved Surrey County Council conducting a mini-competitionin accordance with Surrey County Council’s own Procurement Standing Orders and also in adherence to the relevant legislative requirements.  The recommendations provide best value for money for the Council following a combined quality/price evaluation process.

The bid from the preferred suppliers offers saving and value for money over the full contract term.  Full financial details are included in Part 2. In summary, the lifetime contract value is £2.6m and this represents a saving of £48,000 in the first year.

The preferred suppliers have demonstrated they are able to deliver the high standard of service expected by Surrey County Council and will work with the Council over the full contract duration to make continuous improvements and add value.

[The decision on this item may be called in by either the Council Overview Board or the Economic Prosperity, Environment and Highways Scrutiny Board]