Councillors and committees

Decision details

Provision of Soft Facilities Management Services for Orbis Property

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

To seek Cabinet approval to delegate the decision to award contracts for Facilities Management Services for Orbis Property Services to the Orbis Chief Property Officer in consultation with the Lead Cabinet Member and / or Leader.

Decision:

RESOLVED:

 

1.    That the approach outlined in the report was approved.

 

2.    That authority be delegated the Executive Director of Economy, Growth & Commercial , in consultation with the Leader of the Council, to award contracts for Surrey County Council and appoint Service Providers (suppliers) to provide a range of Soft Facilities Management Services to Orbis Property Services internal and external customers.

 

Reason for decision:

 

The current arrangements for the services expire at intervals between 31 October 2018 and 31 March 2019.  The contracts which expire first are:

 

·         Pest Control – 30 September 2018

·         Building and Washroom Cleaning – 31 October 2018

·         Window Cleaning – 31 October 2018

·         Manned & Patrol Security – 31 October 2018

 

Of the above contracts Building and Washroom Cleaning has potential for significant transfer of staff from more than one contractor to another and therefore requires a well-planned mobilisation and transition period.  Manned and Patrol Security also has some staff transfer implications.  The minimum time considered desirable for this would be two months. This means that the above contracts needed to be awarded by the end of August 2018.

 

[The decisions on this item can be called in by the Corporate Overview Select Committee]

 

Publication date: 18/07/2018

Date of decision: 17/07/2018

Decided at meeting: 17/07/2018 - Cabinet

Effective from: 26/07/2018

Accompanying Documents: