Decision details

Building Maintenance Projects, Statutory Building Maintenance and Responsive Building Repairs - Hard Facilities Management

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Procurement and Property Services have jointly undertaken a procurement exercise for a number of maintenance contracts to deliver the strategy and align to the new single operating model across the three Orbis Partners.  

 

Cabinet approval is therefore sought to enter into the respective contracts with successful tenderers.

 

Similar requests are being made of East Sussex County Council and Brighton and Hove City Council for their respective work stream contracts.  

Decision:

RESOLVED:

 

1.     That the award of contracts for the provision of Hard Facilities Management services be approved:

a)     For Framework Agreements at an estimated annual value of £24m. Over 4 (3+1) years the value will be £96m.

b)     For Term Maintenance Contracts at an estimated annual value of £7.5m. Over the maximum 7 (5+1+1) years the value will be £52.5m.

 

The Awards will be made to the companies listed in the schedule below.

 

2.     That authority be delegated to the Executive Director Customers, Digital & Transformation, in consultation with the Leader of the Council, Cabinet Portfolio Holder, Assistant Director for Procurement, Deputy Chief Property Officer and Section 151 Officer to award contracts exceeding £500k in value, where a mini competition tender procedure has been followed under the Framework arrangements.

 

Hard Facilities Management Services (Work streams)

Description of Contract

Contractor

Lifts

Term Contract

Amalgamated Lifts

Hoist / Care Equipment

Term Contract

Southern Mobility

Doors and Windows

Term Contract

Thomas Doors and Windows

Mechanical Services (SCC East)

Term Contract

Corrigenda

Mechanical Services (SCC West)

Term Contract

BTU

Electrical Services (SCC East)

Term Contract

Corrigenda

Electrical Services (SCC West)

Term Contract

Apleona

Fabric Services (SCC East)

Term Contract

Apleona

Industrial Doors

Term Contract

Apleona

Legionella

Term Contract

3C Environmental

Mechanical Services up to c£100k

Framework

Edgar & Wood Mechanical Services Ltd.

EMCOR Group (UK) Plc

CEI Electrical Limited

GE Building Services

Paine Manwaring Ltd

Corrigenda Ltd

Mechanical Services over c£100k

Framework

Edgar & Wood Mechanical Services Ltd.

EMCOR Group (UK) Plc

CEI Electrical Limited

Corrigenda Ltd

Paine Manwaring Ltd

Electrical Services up to c£100k

Framework

GE Building Services

EMCOR Group (UK) Plc

CEI Electrical Limited

A J Taylor Electrical Contractors

Niblock Building Contractors

Paine Manwaring Ltd

Electrical Services over c£100k

Framework

EMCOR Group (UK) Plc

A J Taylor Electrical Contractors

CEI Electrical Limited

G M Monk Ltd

Building Works up to c£100k

Framework

GE Building Services

Colours Decorating Ltd

Bramber Construction Co. Ltd

Walker Construction (UK) Ltd

Fowler Building Contractors Ltd

R B Construction Group Ltd

Knightsbridge Property Services

Managing Property Maintenance Limited

 

Building Works c£100k - £300k

Framework

Whitescape Construct (Southern) Ltd

West End Roofing & Construction Ltd

Management and Construction Services Limited

Colours Decorating Ltd

Fowler Building Contractors Ltd

Knightsbridge Property Services

 

Building Works Generally above £300K

Framework

Management and Construction Services Limited

Whitescape Construct (Southern) Ltd

Cosmur Construction Ltd

Flat Roofing up to c£100k

 

Framework

West End Roofing & Construction Ltd

TROJAN ROSE LIMITED

M&J Group (Construction & Roofing) Ltd

Knightsbridge Property Services

G Baker Roofing Ltd

Clarke Roofing Southern Ltd

 

Flat Roofing over c£100k

 

Framework

Breyer Group Plc

West End Roofing & Construction Ltd

M&J Group (Construction & Roofing) Ltd

TROJAN ROSE LIMITED

Clarke Roofing Southern Ltd

Niblock Building Contractors

 

Asbestos Removal Works

Framework

European Asbestos

Woods Building Services Ltd

PA Group UK Limited

Ductclean (UK) Ltd

Erith Contractors Ltd.

Keltbray Limited t/as Keltbray Environmental Solutions

Amstech Group Limited

Doors and Windows  up to c£100k (SCC)

Framework

Effective Innovations Limited t/a Feature Architectural Fabrications

Niblock Building Contractors

Wessex Window Systems

Energy certification

Framework

Energy and Compliance Technology Limited

 

 

Reasons for Decision:

 

The existing term contracts will expire on 30 June 2019. 

 

The recommended suppliers offered overall best value for money in the procurement process.

 

The proposal supports the council’s statutory obligation to provide premises which comply with the Health and Safety at Work Act 1974, and will support the uninterrupted provision of the service.  It will generate employment benefits for Surrey and £222k per annum in Social Value. 

 

The new Orbis Hard Facilities Management Term Contracts and Framework Agreements will offer a common offering to customers where appropriate complemented by a strategic supply chain and performance management approach.

 

[The decisions on this item can be called in by the Corporate Overview Select Committee]

 

Report author: Mrs Helyn Clack

Publication date: 26/03/2019

Date of decision: 26/03/2019

Decided at meeting: 26/03/2019 - Cabinet

Effective from: 03/04/2019

Accompanying Documents: