Decision details

Interim Procurement Forward Plan

Decision Maker: Cabinet, Executive Director Children, Families Lifelong Learning and Culture, Head of Highways & Transport, Interim Executive Director for Customers and Communities, Deputy Chief Executive and Executive Director for Resources

Decision status: Recommendations approved

Is Key decision?: Yes

Is subject to call in?: Yes


 The Education service is currently supported by a collection of systems with Capita One as the largest with 16 different modules in use. In addition there are systems from Servelec Synergy, Open Objects, Welfare Call and one that has been developed in house.  These systems do not integrate or share information and are not highly regarded by users. The vision is to have a single view of a child’s record.


A procurement exercise was run under the terms of the Crown Commercial Service Data and Application Solutions framework RM3821 as a mini-competition under Lot 5b Academic Scheduling and Management Solutions. This received two bids but only one bid met the Council’s criteria and specification.






1.    That Procurement for the projects listed in Annex 1 of the submitted Part 2 report – “Interim Procurement Forward Plan for Q3 and Q4 of FY 2019/20” in accordance with the Council’s Procurement and Contract Standing Orders, were approved.

2.    That where the first ranked tender for any projects listed in Annex 1 of the submitted Part 2 report is within the +/-5% budgetary tolerance level was agreed, the relevant Executive Director, Director or Head of Service (as appropriate) be authorised to award such contracts.

3.    That authority be delegated to the relevant Executive Director, Director or Head of Service (as appropriate) to make contract award decisions for the projects which started prior to 24 September 2019 and are listed in Annex 2 of the submitted Part 2 report – “Projects over £500k that started prior to 24 September 2019”, and

4.    That the procurement activity highlighted in Annex 1 of the submitted Part 2 report that will be come to Cabinet for review of the commissioning and procurement strategy prior to going out to market be agreed.


Reason for decision:


To comply with the Procurement and Contract Standing Orders agreed by Council in May 2019.

To provide Cabinet with strategic oversight of planned procurement projects for the remainder of Financial Year 2019/20.

To ensure Cabinet oversight is focussed on the most significant procurements.

To avoid the need to submit multiple individual requests for Approval to Procure as well as individual contract award approvals for work taking place in FY 2019/20.


[The decisions on this item can be called in by the Resources & Performance Select Committee]


Report author: Anna Kwiatkowska

Publication date: 25/09/2019

Date of decision: 24/09/2019

Decided at meeting: 24/09/2019 - Cabinet

Effective from: 03/10/2019

Accompanying Documents: