Decision details

Digital Business & Insights Programme Outline Business Case

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


This report seeks Cabinet approval to proceed with appropriate procurement activities to replace or upgrade the existing SAP system at Surrey County Council.




  1. To progress the procurement stage, based on a vendor neutral approach, to procure a Software-as-a-Service (SaaS) corporate ERP system was approved.


  1. That funding of £394k for programme resources to prepare for and deliver the procurement stage was approved.


3.    That a report would be brought back to Cabinet to seek approval to award a contract to the successful supplier following procurement activities and to approve implementation based on a full business case including firm costs was noted.


Reason for Decision:


The recommendation was to progress a vendor neutral Software-as-a-Service (SaaS) corporate system procurement to enable the council to fully evaluate the solution options available, to best meet its requirements and to drive best value for money through market competition. This approach would also enable the council to compare suppliers’ implementation approaches, and in so doing to best inform planning to minimise disruption for the organisation during the implementation phase.


[The decisions on this item can be called in by the Resources & Performance Select Committee]


Report author: Andrew Richards

Publication date: 30/10/2019

Date of decision: 29/10/2019

Decided at meeting: 29/10/2019 - Cabinet

Effective from: 07/11/2019

Accompanying Documents: