Councillors and committees

Decision details

2020 Mini Competition Bus Award

Decision Maker: Director of Infrastructure & Delivery

Decision status: Recommendations approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

This contract covers all the Council’s printing requirements from publicity and promotional material to corporate stationery and printed forms where required by the business. Apart from the corporate stationery and forms all the print requirements are bespoke material, one-offs and hugely varied in their requirements. Over the life of the previous contract the Council's print spend has being driven down through a combination of better buying through the contract and a move to digital communications, but there is still a need for printed material to communicate with residents.

 

The new contract is for an initial period of three (3) years and has two (2) optional two (2) year extensions.

 

A full OJEU procurement has been carried out and following the evaluation of the seven (7) responses received, the response from Corporate Document Services Ltd, scoring highest for both quality and price, has been identified as the most economically advantageous tender.

 

Decision:

It was AGREED that:

 

Five contracts are let for the appointment of two companies stated above with an annual value of £596,395 with services to commence in April 2020. 

 

This will ensure that there will be no interruption to services in Surrey. 

 

Alternative options considered:

Extend via a direct award

The incumbent submitted bids more than 50% higher than the successful tenderers.  

Do nothing

Was discounted as there has been no engagement with residents over any alterations to timetables, services etc.  

 

Interests and Nature of Interests Declared:

None

 

Publication date: 18/02/2020

Date of decision: 18/02/2020

Effective from: 27/02/2020