Decision details

Approval to Award a Framework Agreement for the Delivery of Countryside Services in Surrey

Decision Maker: Executive Director Environment, Infrastructure and Growth

Decision status: Recommendations approved

Is Key decision?: Yes

Is subject to call in?: No

Purpose:

This contract covers all the Council’s printing requirements from publicity and promotional material to corporate stationery and printed forms where required by the business. Apart from the corporate stationery and forms all the print requirements are bespoke material, one-offs and hugely varied in their requirements. Over the life of the previous contract the Council's print spend has being driven down through a combination of better buying through the contract and a move to digital communications, but there is still a need for printed material to communicate with residents.

 

The new contract is for an initial period of three (3) years and has two (2) optional two (2) year extensions.

 

A full OJEU procurement has been carried out and following the evaluation of the seven (7) responses received, the response from Corporate Document Services Ltd, scoring highest for both quality and price, has been identified as the most economically advantageous tender.

 

Decision:

Summary

 

Surrey Highways and Countryside are responsible for the maintenance of Surreys Countryside. The services required for the maintenance of Surreys Countryside includes include statutory maintenance and responsive repairs as they arise and include but are not limited to Grass Cutting, Arboriculture, Weed Control, Ditching, Vegetation clearance.  For the Rights of Way network, this includes Minor Structures Maintenance.

 

The existing Framework Agreement used by Highways and Countryside to commission these services expires on the 31 March 2020. An open competition through an OJEU compliant tender process has been conducted to put in place a new Framework to enable Countryside and Highways to continue to commission these services compliantly.

 

The new Framework is split into 6 lots. These lots are Countryside, Local Highways, Arboriculture, Weed Control, Grass cutting and Basingstoke Canal Works.

 

 

Decision made

 

It was AGREED that following an open tender process, a Framework Agreement be awarded for Countryside Services across Surrey to 41 suppliers.

 

Reasons for Decision:

 

Surrey County Council is under several legal duties to maintain access to the Countryside. These duties include preservation of suitable access for rights of way and general health and safety requirements while on the Countryside Estate.

 

For services of the value the Council must comply with the Public Contracts Regulations 2015 (PCRs) and the Council’s own Procurement and Contract Standing Orders (PCSOs). The letting of a multi-supplier framework through an advertised process will satisfy the requirements of both the PCRs and the PCSOs.

 

Reasons for the decision:

Reasons for Decision:

 

Surrey County Council is under several legal duties to maintain access to the Countryside. These duties include preservation of suitable access for rights of way and general health and safety requirements while on the Countryside Estate.

 

For services of the value the Council must comply with the Public Contracts Regulations 2015 (PCRs) and the Council’s own Procurement and Contract Standing Orders (PCSOs). The letting of a multi-supplier framework through an advertised process will satisfy the requirements of both the PCRs and the PCSOs.

Alternative options considered:

None.

Interests and Nature of Interests Declared:

None.

Publication date: 01/04/2020

Date of decision: 31/03/2020