Decision details

Education Management System

Decision Maker: Executive Director Children, Families Lifelong Learning and Culture

Decision status: Recommendations approved

Is Key decision?: Yes

Is subject to call in?: No


 The Education service is currently supported by a collection of systems with Capita One as the largest with 16 different modules in use. In addition there are systems from Servelec Synergy, Open Objects, Welfare Call and one that has been developed in house.  These systems do not integrate or share information and are not highly regarded by users. The vision is to have a single view of a child’s record.


A procurement exercise was run under the terms of the Crown Commercial Service Data and Application Solutions framework RM3821 as a mini-competition under Lot 5b Academic Scheduling and Management Solutions. This received two bids but only one bid met the Council’s criteria and specification.




It was AGREED that:


The Council will procure the EYES Education Management System from LiquidLogic of Brookfield House, Selby Road, Leeds LS25 1NB for a period of 4 years with an option of a further year extension.


Reasons for the decision:

Reasons for Decision:

LiquidLogic were the only supplier whose tender provided a solution which met the Council’s requirements.


Alternative options considered:

The alternative options were covered in the Procurement Report and summarised below:

Accessing a framework.

Full OJEU procurement.

Do nothing.


Option 3 was discounted as the council needs to move to a more integrated service offering a single view of the child. Option 1 offered the main market companies via a framework and would be quicker and less labour intensive than a full OJEU procedure.


Interests and Nature of Interests Declared:

Were sought from all evaluators but no conflicts were received.

Publication date: 15/05/2020

Date of decision: 13/05/2020