Decision details

RESOLVED:

1.      That Cabinet agrees to fund project CF211 for the full £982,389 requested, composed of:

·        £902,389 of capital funding towards the extension and refurbishment works to be paid in staged payments, on evidence of spend.

·        £49,119 (5%) is to be held by SCC (Surrey County Council) until final evidence of income, expenditure, evaluation and building control sign-off is received.

·        £80,000 contingency is to be held by SCC, only to be released on evidence of need.

2.      That Cabinet recommends the following conditions for the applicant should be included within the funding agreement:

2.1      evidence that all planning requirements are met prior to the project start

2.2      evidence of management agreement, lease and underlease in place prior to release of funding

2.3      final evidence of all funding secured to complete the project

2.4      the applicant uses all possible measures identified to increase sustainability and reduce environmental impact during construction and operation of the facility

2.5      To develop a usage policy to be adopted by Old Woking Community Centre for the life of the facility which ensures the widest access to the community, to include;

                             I.        a booking policy to ensure capacity for community uses is maintained at a specified level

                            II.       schedule of fees maintaining affordable rates.

                          III.       To encourage the applicant to consider all reasonable measures which could be undertaken to expand the reach and use of the facility, in particular to work closely with Woking Borough Council (WBC) and the local voluntary sector.

Reasons for Decisions:

The recommendations will enable expenditure from the Your Fund Surrey to be awarded to Old Woking and District Community Centre. This application has been the subject of a rigorous assessment process by officers, as set out in the body of this report.  Officers consider the project to meet the aims and published criteria of the Fund and to satisfy the requirements to award funding.

(The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)