Decision details

The Cabinet at its meeting of 25 September 2012 agreed that the Strategic Director for Change and Efficiency, having ensured formal agreement in writing with the Leader and Cabinet Member for Change and Efficiency, the Cabinet Member for Assets and Regeneration Programmes and the Cabinet Member for Children and Learning and the S151 officer, authorise the award of future schools capital construction contracts, above £500k in value, where a mini-competition procedure has been followed under a Framework Agreement previously approved by Cabinet. It was agreed that this authorisation would be formally minuted and the S151 Officer would retain the paperwork.

In response to an increasing demand for school places across Surrey the Council has established, in its Medium Term Financial Plan 2012-2017, a Capital Programme to fund the provision of additional places in a number of schools. Phased implementation of the Construction works for five primary schools projects is in progress. In this instance the Strategic Director is requested to consider awarding contracts to the recommended tenderers for the Boxgrove Primary School project in Guildford and the Orchard Infant School project in East Molesey.

Additional school places are needed by September 2013 to meet an increase in pupil numbers at Boxgrove primary School and Orchard Infants School.

The award of contracts will enable construction to commence on programme to enable the completion date to be met.

 This record formally confirms that a meeting was held under the above delegated Authority on 2 November 2012 at which the award of the contracts for the provision of schools basic needs places at Boxgrove Primary School and Orchard Infants School was approved as recommended in the submitted contract award report.

It was AGREED that:

1.              Following a mini-competition tendering exercise and extensive pre-construction preparation, a contract be awarded for the 2012/13 schools capital construction project at Boxgrove Primary School to the contractor identified in paragraph 7 of the Contract Award report.

2.       Following a competitive tendering exercise a contract be awarded for the schools capital construction project at the Orchard Infant School to the contract identified in paragraph 18 of the Contract Award report.

To enable the award of construction projects at Boxgrove Primary School and Orchard Infants School resulting in increased basic needs provision for children in accordance with the council's statutory obligations.

The tenders for these contracts have been conducted in accordance with EU Procurement rules under Frameworks previously approved by Cabinet pursuant to the Council’s Procurement Standing Orders. No alternative Options are available for consideration by the Strategic Director.

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