Decision details

Microsoft Enterprise License Agreement Renewals

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


Request to approve earlier commitment to Microsoft to reduce impact of price increases next year.




That the award of contract for the provision Microsoft Enterprise License Agreement Renewals to Phoenix Software Limited be approved.


Reasons for Decision:


The three existing Surrey Microsoft agreements expire on 31 May 2019 and 30 June 2019. A competitive mini-competition process in compliance with the requirements of Public Contract Regulations and Procurement Standing Orders had been completed. The recommended supplier offered overall best value for money in the procurement process.


The recommendation to award this contract in February 2019 would enable the Council to remain compliant with their Microsoft licensing requirements. By awarding the contract and committing to the new agreements before 31 March 2019 the Council would avoid the October 2018 price rise and any further price rises prior to the commencement of the new agreements. This action would avoid the October price rise of £79,000 per annum, £237,000 over the three year term of the new agreements.


[The decisions on this item can be called in by the Corporate Overview Select Committee]


Report author: Matt Scott

Publication date: 26/02/2019

Date of decision: 26/02/2019

Decided at meeting: 26/02/2019 - Cabinet

Effective from: 06/03/2019

Accompanying Documents: