Decision details

This contract covers all the Council’s printing requirements from publicity and promotional material to corporate stationery and printed forms where required by the business. Apart from the corporate stationery and forms all the print requirements are bespoke material, one-offs and hugely varied in their requirements. Over the life of the previous contract the Council's print spend has being driven down through a combination of better buying through the contract and a move to digital communications, but there is still a need for printed material to communicate with residents.

The new contract is for an initial period of three (3) years and has two (2) optional two (2) year extensions.

A full OJEU procurement has been carried out and following the evaluation of the seven (7) responses received, the response from Corporate Document Services Ltd, scoring highest for both quality and price, has been identified as the most economically advantageous tender.

Decision made:

It was AGREED that:

1.           a Direct Award contract be formed with Capita ESS for an initial 3 year term with further extension option of 2 further years. This would be accessed via the KCS framework.

Reasons for Decision:

The award of the contract to Capita ESS represents the most economically advantageous outcome for Surrey County Council to purchase the products and services required by the Surrey Schools.

Options considered are included in the attached Procurement Report.

There are none.