Decision details

Annual Procurement Forward Plan for the financial year 2021-22

Decision Maker: Deputy Chief Executive and Executive Director for Resources

Decision status: Recommendations approved

Is Key decision?: Yes

Is subject to call in?: No


Limpsfield Grange Expansion is a School Expansion project to provide 40 additional post-16 places and 50 additional pre-16 places as required by the SEND Capital Programme 2019-2026. Works will comprise Design and Construction of new two storey teaching block together with internal remodelling works, extensions to existing buildings, hard landscape works to provide new car parking capacity and reconfiguration of the School’s vehicular access and egress.


The chosen procurement route for this project was two-stage Design and Build. This involves a Pre-Construction Services Agreement (PCSA) followed by a JCT Design and Build Contract 2016, incorporating Employer's Amendments. The tender process was a mini-competition under the Southern Construction Framework to appoint a single contractor to undertake the services required by the PCSA and any subsequent construction contract.


The quality questions were scored by three separate evaluators. Pricing was assessed separately by Quantity Surveyor consultants (Pellings).


The compliant tenderer was Morgan Sindall Construction and Infrastructure Ltd that provided a response with a price of £521,379.00. This is the price for stage one of the project (design element) under the PCSA. The overall project budget is £9.5million including construction.


A second Delegated Officer Decision Report will be produced for sign off once the second stage of the project is ready to commence (approx. 5 months) to seek approval for award of the construction contract.



It was AGREED that:


1. Morgan Sindall Construction and Infrastructure Ltd is awarded the contract for the Limpsfield Grange School Expansion with a Stage One tender sum of £521,379.00 (Refer to Tender Report).

Reasons for the decision:

Morgan Sindall scored the highest in the Quality evaluation and in Pricing (lowest priced tender).


Alternative options considered:

Various options considered in the Procurement Report Options Analysis.


Interests and Nature of Interests Declared:


Publication date: 14/09/2023

Date of decision: 06/09/2023