Issue - meetings

This report seeks approval to award a framework agreement for the provision of Building Cleaning Services for Administrative and Operational Premises for the benefit of the Council to commence on 1 August 2015 as detailed in the recommendations as the current arrangements expire on 31 July 2015.

The report provides details of the procurement process, including the results of the evaluation process and, in conjunction with the Part 2 report, demonstrates why the recommended framework agreement and contract award delivers best value for money.

Due to the commercial sensitivity involved in the framework agreement and contract award process the financial details of the potential suppliers have been circulated as a Part 2 report.

N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 17.

[The decisions on this item can be called in by the Council Overview Board]

RESOLVED:

1.     That a framework agreement be awarded to Servest Group Limited for two years from 1 August 2015 with an option to extend for two further periods of one year each.

2.     That an immediate call-off contract under the framework agreement be placed with Servest Group Limited for the Council for two years with an option to extend for two further periods of one year each.

Reasons for Recommendations:

A full tender process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed. The recommendations provide best value for money for building cleaning services for the Council following a thorough evaluation process.

The framework agreement as awarded sets out the terms and conditions under which a specific purchase known as a call-off contract can be made on behalf of the Council during the term of the agreement.

[The decisions on this item can be called in by the Council Overview Board]

The Cabinet Member for Business Services and Resident Experience introduced the report which was seeking approval to award a framework agreement for the provision of Building Cleaning Services for Administrative and Operational Premises to commence on 1 August 2015.

She explained that a full tender process had been undertaken with a thorough evaluation process. She referred Members to the detail within the submitted report on the tender and strategy and said that it was providing value for money for taxpayers.

RESOLVED:

1.     That a framework agreement be awarded to Servest Group Limited for two years from 1 August 2015 with an option to extend for two further periods of one year each.

2.     That an immediate call-off contract under the framework agreement be placed with Servest Group Limited for the Council for two years with an option to extend for two further periods of one year each.

Reasons for Recommendations:

A full tender process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed. The recommendations provide best value for money for building cleaning services for the Council following a thorough evaluation process.

The framework agreement as awarded sets out the terms and conditions under which a specific purchase known as a call-off contract can be made on behalf of the Council during the term of the agreement.