Issue - meetings

To review the Committee’s recommendations tracker.

Declarations of interest:

None

Witnesses:

Kevin Kilburn, Deputy Chief Finance Officer

Sue Lewry-Jones, Chief Internal Officer

SajHussain joined the meeting at 10.01am.

Key points raised during the discussion:

1.    In relation to A49/14 (Teacher’s Pension Return), the Deputy Chief Finance Officer informed the committee that he had received a response from the Teachers’ Pensions Agency, which queried which year was affected.  He had written to request clarification as the issue affected all years. The committee requested that the Deputy Chief Finance Officer write again during the current week.

2.    In relation to A12/15 (SE Business Services), the committee agreed to consider the issue of appointing a finance officer as director of SE Business Services at the September or December meeting of the committee.

Tim Hall joined the meeting at 10.05am.

3.    In relation to A18/15 (SEND strategy), the Chairman informed the committee that an officer had been seconded to lead on the development of the SEND Strategy.  The redrafted Strategy would be shared with the Education and Skills Board on 17 September 2015.  A member of Audit & Governance Committee also sits on that Board and can report back to the committee’s meeting on 28 September 2015.

4.    In relation to A20/15 (Adult Social Care record keeping), a letter from the Cabinet Member for Adult Social Care, Wellbeing and Independence was tabled and is attached as Annex A to the Minutes.  The committee queried the comments about data protection as Business Services has experience of dealing with personal data.  Members were also unsure whether the Cabinet Member agreed in principle with the recommended move of record keeping to Business Services.  The Chairman agreed to discuss the matter further with the Cabinet Member and report back to the committee.

5.    In relation to A21/15 (foster care audit), the Chief Internal Auditor informed the committee that the audit was underway and the findings may be ready for the September meeting of the committee.

6.    In relation to A22/15 (Kier MG discounts), the Chief Internal Auditor clarified that Maximo was the IT system used to record jobs run by Kier.  It had an interface with SAP.  The Chairman asked for an update on whether the final balance for 2014/15 was settled in the July batch payment to Kier and what the final figures were.  Members considered whether other contracts with discounts built in or performance-related contracts are adequately monitored.  The Chief Internal Auditor reminded Members that services should be monitoring their contracts and be aware of what provisions are written in. 

Action/Further information to note:

None.

RESOLVED:

That the committee NOTES the report.

Committee next steps:

None.