Issue - meetings

This paper outlines the recommendation to approve the award of a five year framework agreement that will allow for direct access to approved suppliers to deliver the surface dressing works.

Following a comprehensive procurement activity, it is proposed that the five year framework agreement contract be awarded naming three approved contractors; Road Maintenance Services Limited, Hazell & Jefferies Ltd and Kiely Bros Ltd be authorised.

The total maximum framework agreement value over five years is up to £20m, to enable flexibility of spend, although estimated annual spend is currently £2.5m.

N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 15.

[The decisions on this item can be called in by the Economic Prosperity and Environment and Highways Board].

1.         That the framework agreement be awarded to:

a)      Road Maintenance Services Limited

b)      Hazell and Jefferies Ltd

c)      Kiely Bros Ltd

2.         That authority be delegated to the Strategic Director for Environment and Infrastructure, in consultation with the Leader, the Cabinet Member for Highways, Transport and Flooding and the Section 151 Officer, to award annual contracts, above £0.5m in value, where a mini-competition procedure has been followed under this Framework Agreement.

Reasons for Decisions:

A full tender process, both in compliance with the Public Contracts Regulations 2015 and Procurement Standing Orders, has been completed and the recommendations provide best value for money. The tender process was constructed based directly on findings from three pre procurement activities; these are detailed in the ‘Background and Procurement Strategy’ section.

[The decisions on this item can be called in by the Economic Prosperity, Environment and Highways Scrutiny Board]

Cabinet were asked to approve the award of a five year framework agreement that would allow for direct access to approved suppliers to deliver the surface dressing works.

The Cabinet Member foe Highways, Transport and Flooding informed Members that surface dressing was designed to extend the life of a road surface by upto 10 years and that the interim delivery model for 2015 had enabled a trial scenario to be tested.

He said that, following a comprehensive procurement activity, it was proposed that the five year framework agreement contract be awarded to three approved contractors; Road Maintenance Services Limited, Hazell & Jefferies Ltd and Kiely Bros Ltd and that due to the commercial sensitivity involved in the contract award process, financial details of the proposed contractors had been circulated as a Part 2 Annex, to be discussed later in the meeting.

RESOLVED:

1.         That the framework agreement be awarded to:

a)  Road Maintenance Services Limited

b)  Hazell and Jefferies Ltd

c)  Kiely Bros Ltd

2.         That authority be delegated to the Strategic Director for Environment and Infrastructure, in consultation with the Leader, the Cabinet Member for Highways, Transport and Flooding and the Section 151 Officer, to award annual contracts, above £0.5m in value, where a mini-competition procedure has been followed under this Framework Agreement.

Reasons for Recommendations:

A full tender process, both in compliance with the Public Contracts Regulations 2015 and Procurement Standing Orders, has been completed and the recommendations provide best value for money. The tender process was constructed based directly on findings from three pre procurement activities; these are detailed in the ‘Background and Procurement Strategy’ section.