Issue - meetings

1.         That the contract be awarded to Millbrook Healthcare Ltd.

2.         That the contract be awarded for an initial period of three years with an option to extend for up to two further years in one year increases.

Reasons for Decisions:

Following an assessment of a number of options it was decided that a full competitive tender under the existing financial model was deemed the most appropriate route to market. 

An open tender process compliant with the requirements of Public Contracts Regulations 2015 and the Council’s Procurement Standing Orders, has been carried out using the Council e-Procurement system, with the opportunity advertised within the Official Journal of the European Union, and on Contracts Finder. Following a thorough evaluation process the recommendation provides best value for money for this contract.

This procurement exercise has been carried out in collaboration with Surrey’s six NHS Clinical Commissioning Groups (CCGs) to secure a single supplier to deliver the service for the seven parties through a contract between the Council and Millbrook Healthcare Ltd.

The demand pressures on the equipment service is increasing which drives up the cost however it is recognised that this is a key service in supporting Surrey residents to remain independent, facilitate hospital discharges, prevent re-admission and delay admittance into long term care.

In accordance with their constitution and procurement governance, each of the six CCGs has approved the process and award of contract at their governance boards.

[The decisions on this item can be called in by the Social Care Services Scrutiny Board]

The Cabinet Member for Adult Social Care, Wellbeing and Independence said that

this report sought approval to award a contract to Millbrook Healthcare Ltd for a managed service for the provision of Integrated Community Equipment Service (ICES) to commence on 1 April 2016 because the current arrangements expired on 31 March 2016.

He said that this contract would be jointly funded on a 50-50 basis by the Council and Surrey’s six Clinical Commissioning Groups (CCGs) and that the procurement process had delivered an improved service which would support strategies in Health and Social Care to enable Surrey residents to remain independent, facilitate hospital discharges, prevent re-admission and delay admittance into long term care.

This report provided details of the procurement process, including the results of the evaluation process and, in conjunction with the Part 2 report, demonstrated why the recommended contract award would deliver best value for money.

He said that current financial forecasting was estimating that the cost of this service would be £6.2m for 2015/16 because demand had increased. However, he highlighted the improved benefits of the new service, as set out in paragraph 11 of the report, and which now included a Saturday service as standard.

The Cabinet Member for Schools, Schools and Educational Achievement said that she was pleased that the new service would allow individuals within the community, who might benefit from equipment but were not necessarily eligible to receive it under this service, to access information and advice on purchasing equipment privately through this supplier.

RESOLVED:

1.         That the contract be awarded to Millbrook Healthcare Ltd.

2.         That the contract be awarded for an initial period of three years with an option to extend for up to two further years in one year increases.

Reasons for Recommendations:

Following an assessment of a number of options it was decided that a full competitive tender under the existing financial model was deemed the most appropriate route to market. 

An open tender process compliant with the requirements of Public Contracts Regulations 2015 and the Council’s Procurement Standing Orders, has been carried out using the Council e-Procurement system, with the opportunity advertised within the Official Journal of the European Union, and on Contracts Finder. Following a thorough evaluation process the recommendation provides best value for money for this contract.

This procurement exercise has been carried out in collaboration with Surrey’s six NHS Clinical Commissioning Groups (CCGs) to secure a single supplier to deliver the service for the seven parties through a contract between the Council and Millbrook Healthcare Ltd.

The demand pressures on the equipment service is increasing which drives up the cost however it is recognised that this is a key service in supporting Surrey residents to remain independent, facilitate hospital discharges, prevent re-admission and delay admittance into long term care.

In accordance with their constitution and procurement governance, each of the six CCGs has approved the process and award of contract at their governance boards.