Issue - meetings

This report seeks approval to award a framework agreement to Edward Baden Limited for the provision of Business Removal Services for the benefit of the Council as detailed in the recommendations to commence on 1 October 2016. 

The report provides details of the procurement process, including the results of the evaluation process, and, in conjunction with the Part 2 report demonstrates why the recommended contract award delivers best value for money and therefore is a contributor to the strategic goal of Economic Prosperity within the Corporate Strategy 2016 – 21 to ensure Surrey’s economy remains strong and sustainable.

N.B. an annex containing exempt information is contained in Part 2 of the agenda – item 16.

[The decisions on this item can be called in by the Council Overview Board]

RESOLVED:

1.         That the framework agreement be awarded to Edward Baden Limited for two years from 1 October 2016 with an option to extend for two periods of one year each.

2.         That an immediate call-off contract under the framework agreement be placed with Edward Baden Limited for the benefit of the Council with an estimated annual value of £463,958 for a two year contract term with an option to extend the contract for two periods of one year each.

Reasons for decisions

The existing contract will expire on 30 September 2016.  A full tender process, in compliance with the requirements of the Public Contract Regulations 2015 and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

The framework agreement as awarded sets out the terms and conditions under which a specific purchase known as a call-off contract can be made on behalf of the Council during the term of the agreement.

The Cabinet Member for Business Services and Resident Experience explained that this report was a straight forward framework agreement to award a contract to Edward Baden Limited for the provision of Business Removal Services for the benefit of the Council as detailed in the recommendations to commence on 1 October 2016. 

She stated that the public procurement requirements had been met and the different options were set out in the report. She said that a mix of considerations had been used to develop a range of award criteria.

The Cabinet Associate for Community Safety Services expressed delight that the successful contractor had given contractual commitment to the appointment of three apprentices. The Cabinet Member for Business Services and Resident Experience explained that this was something the Council was consciously doing to ensure that contractors engage with the Council’s ethics.

RESOLVED:

1.         That the framework agreement be awarded to Edward Baden Limited for two years from 1 October 2016 with an option to extend for two periods of one year each.

2.         That an immediate call-off contract under the framework agreement be placed with Edward Baden Limited for the benefit of the Council with an estimated annual value of £463,958 for a two year contract term with an option to extend the contract for two periods of one year each.

Reasons for decisions

The existing contract will expire on 30 September 2016.  A full tender process, in compliance with the requirements of the Public Contract Regulations 2015 and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

The framework agreement as awarded sets out the terms and conditions under which a specific purchase known as a call-off contract can be made on behalf of the Council during the term of the agreement.