Issue - meetings

That the contract for the provision of lease vehicles and fleet management services be awarded to Automotive Leasing Ltd (trading as Leaseplan).

Reasons for Decisions:

A comprehensive procurement process using a Crown Commercial Services Framework was conducted.  This has involved conducting a mini-competition in accordance with Surrey County Council’s Procurement Standing Orders and in adherence to EU Procurement Contract Regulations.  The recommendations provide best value for money for the Council following a combined quality and price evaluation process.

The bid from the preferred supplier offers value for money over the full contract term.  Full financial details are included in Part 2.

The preferred supplier has demonstrated they are able to deliver the high standard of service expected by Surrey County Council and will work with the Council over the full contract duration to make continuous improvements and add value.

[The decision on this item may be called in by either the Council Overview Board or the Economic Prosperity, Environment and Highways Scrutiny Board]

Surrey County Council had various needs for lease vehicles and fleet management services and the Cabinet Member for Business Services and Resident Experience said that the current contract for lease and fleet management was awarded to Automotive Leasing on 1 August 2015.  She said that in preparation for the expiry of the current contract a competitive process in the form of a closed mini-competition had been undertaken using a Crown Commercial Services Framework.

The outcome of the process was set out in this report, with the financial and value for money implications set out separately in a Part 2 report later in the agenda.

RESOLVED:

That the contract for the provision of lease vehicles and fleet management services be awarded to Automotive Leasing Ltd (trading as Leaseplan).

Reasons for Decisions:

A comprehensive procurement process using a Crown Commercial Services Framework was conducted.  This has involved conducting a mini-competition in accordance with Surrey County Council’s Procurement Standing Orders and in adherence to EU Procurement Contract Regulations.  The recommendations provide best value for money for the Council following a combined quality and price evaluation process.

The bid from the preferred supplier offers value for money over the full contract term.  Full financial details are included in Part 2 of this report.

The preferred supplier has demonstrated they are able to deliver the high standard of service expected by Surrey County Council and will work with the Council over the full contract duration to make continuous improvements and add value.