Issue - meetings

RESOLVED: That;

the Cabinet approved the award of the contracts to Siemens PLC as agreed on the basis set out in the Part 2 report.

The report was introduced by the Cabinet Member for Highways, Transport and Flooding who advised that the Council was legally required to inspect and maintain Surrey’s Traffic Control System. This was a niche service which limited the number of suppliers who were able to bid for the contract. The Council had introduced more robust Key Performance Indicators (KPIs) into the contracts in an effort to ensure effective performance from the supplier while contracts would be awarded on a 3 + 2 years basis to incentivise good performance. The Cabinet was further informed that SCC had sought to collaborate with other local authorities on the procurement of this service but this had not come to fruition due to varying requirements regarding the maintenance and repair of Traffic Control Systems. 

Mr Goodman congratulated officers for their work in identifying potential risks arising from the contract and for detailing measures to mitigate these risks clearly in the report.

RESOLVED: That;

the Cabinet approved the award of the contracts to Siemens PLC as agreed on the basis set out in the Part 2 report.

Reasons for Decisions

The revised contractual proposals enable Surrey County Council (SCC) to continue to inspect and maintain traffic control systems on its highway network across the county.

Surrey County Council has a general ‘Network Management Duty’ under the Traffic Management Act 2004 and the County’s Traffic Systems Assets play a key role in delivering this Duty,

The Council Manages its Traffic Control Systems assets to the technical specifications set out “TD24/97 All Purpose Trunk Roads Inspection and Maintenance of Traffic Signals and Associated Equipment” (Volume 8, Section 1, Part 2 of the Design Manual for Road and Bridges 1997), and in accordance with “Management of Electronic Traffic Equipment - A Code of Practice Sept. 2011” (DfT/Roads Liaison Group)

A full tender process for the inspection and maintenance of traffic control systems, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.