Issue - meetings

RESOLVED:

1.    That the framework agreement be awarded to TMP Worldwide for three years from 1 March 2018 with an option to extend for one period of one year.  Over the full term of the framework, the anticipated value is £1.4m (approximately £368,000 per annum).

2.    That the Leader of the Council write to the Secretary of State for Department of Communities & Local Government requesting that the legislation regarding statutory notices be reviewed in light of the significant financial cost of producing such notices and to modernise the way that the public access this information.

Reasons for Decision:

i.      The Council had a contract for Advertising of Statutory Notices, which is due to expire on 28 February 2018 and needs to be replaced. 

ii.     The Council conducted an Official Journal of the European Union (OJEU) tender process, in compliance with the requirements of the Public Contracts Regulations 2015 and the Council's Procurement Standing Orders.

iii.    A thorough evaluation process has identified awarding the framework to TMP Worldwide will provide the Council with the best value for money.

[The decisions on this item are subject to call in by the Corporate Services Select Committee]

The Cabinet Member for Property & Business Services introduced a report that sought approval for the Council to award a framework agreement to TMP Worldwide for the provision of Advertising Services for Statutory Notices to commence on 1 March 2018.  He explained that there was a legislative requirement and no alternative. The Council had a statutory duty as the Traffic Authority to publish notices in the press for both permanent and temporary Traffic Orders.  It was a costly service especially when very few people get information from newspapers. The report outlined the procurement process undertaken, including the results of the tender evaluation. Due to the commercial sensitivity involved in the framework award process, the names of the bidders and their financial details have been circulated as a Part 2 report.

Cabinet Members made the following comments:

a)    That there was an increasing use of social media for information.

b)    That a white paper had been put forward some time ago to get this legislation changed, but it did not go anywhere.

c)    That one parking review had cost £10k in advertising and that this money should be used on the service.

d)    One Member asked if the advert could be reduced to one line which directed the reader to the full information on a social media site but was informed that this was not possible.

The Leader proposed an additional recommendation which was accepted.

RESOLVED:

1. That the framework agreement be awarded to TMP Worldwide for three years from 1 March 2018 with an option to extend for one period of one year.  Over the full term of the framework, the anticipated value is £1.4m (approximately £368,000 per annum).

2. That the Leader of the Council write to the Secretary of State for Department of Communities & Local Government requesting that the legislation regarding statutory notices be reviewed in light of the significant financial cost of producing such notices and to modernise the way that the public access this information.

Reasons for Decision:

1. The Council has a contract for Advertising of Statutory Notices, which is due to expire on 28 February 2018 and needs to be replaced. 

2. The Council conducted an Official Journal of the European Union (OJEU) tender process, in compliance with the requirements of the Public Contracts Regulations 2015 and the Council's Procurement Standing Orders.

3. A thorough evaluation process has identified awarding the framework to TMP Worldwide will provide the Council with the best value for money.

[The decisions on this item are subject to call in by the Corporate Services Select Committee]