Issue - meetings

RESOLVED:

That a contract for a supply and fully managed service provision of Personal Protective Equipment be awarded for an eight year period to Bristol Uniforms Ltd was agreed.  The contract would be a call-off from the Kent and Medway Fire and Rescue Authority Framework Agreement for the Provision of Personal Equipment for Firefighters to commence on 9 January 2020. 

Reason for Decision:

Surrey Fire and Rescue Service (SFRS) had a statutory duty to provide firefighters with appropriate Personal Protective Equipment (PPE).

The current contract expired on 8 January 2020 and SFRS required the replacement of the existing PPE to ensure the Council (as the Fire Authority) fulfilled its legal duties under the Fire and Rescue Services Act 2004 and the Health and Safety Act 1974. An eight year contract period was required as this was the lifespan of the PPE ensemble.

Procuring the services through this Framework had been identified as providing the best route to market and would allow SFRS to obtain efficiency savings over the contract duration due to the collaborative approach with neighbouring Fire and Rescue Services.

[The decisions on this item can be called in by the Environment Select Committee]

The Leader of the Council thanked the fire services for the great service they provided as an important front-line service.

The Cabinet Member for Community Services introduced the report which explained that the Surrey Fire and Rescue Service (SFRS) had a statutory duty to provide firefighters with appropriate Personal Protective Equipment (PPE), compliant with the Personal Protective Equipment at Work Regulations 1992, in order that SFRS could conduct its statutory core functions in line with the Fire and Rescue Services Act 2004 (Fire safety, Fire-fighting, Road traffic accidents, Emergencies).

The current contract would expire on 8 January 2020 and a new solution was needed to be ordered and implemented prior to expiry of this contract.  The required PPE ensemble includes Fire Tunics, Fire Trousers, Fire Hoods, Fire Gloves, Rescue Gloves, Leather Fire Boots, Rescue Jackets, and a Helmet.

SFRS and the Procurement Service had assessed options for ensuring continuity of this essential service and concluded that engaging with the sole service provider on the Kent and Medway Fire and Rescue Authority (Kent Fire and Rescue Service or KFRS) Framework Agreement for the Provision of Personal Equipment for Firefighters would provide best value for money.

RESOLVED:

That a contract for a supply and fully managed service provision of Personal Protective Equipment be awarded for an eight year period to Bristol Uniforms Ltd was agreed.  The contract would be a call-off from the Kent and Medway Fire and Rescue Authority Framework Agreement for the Provision of Personal Equipment for Firefighters to commence on 9 January 2020. 

Reason for Decision:

Surrey Fire and Rescue Service (SFRS) had a statutory duty to provide firefighters with appropriate Personal Protective Equipment (PPE).

The current contract expired on 8 January 2020 and SFRS required the replacement of the existing PPE to ensure the Council (as the Fire Authority) fulfilled its legal duties under the Fire and Rescue Services Act 2004 and the Health and Safety Act 1974. An eight year contract period was required as this was the lifespan of the PPE ensemble.

Procuring the services through this Framework had been identified as providing the best route to market and would allow SFRS to obtain efficiency savings over the contract duration due to the collaborative approach with neighbouring Fire and Rescue Services.