Issue - meetings

For Members to consider and comment on the Committee’s actions tracker

Declarations of interest:

None

Witnesses:

Andrew Baird, Democratic Services Officer

Jackie Foglietta, Interim Head of HR & OD

Key points from the discussion:

1.     Discussions took place regarding Action A11/18 on the Committee’s Actions Tracker. The People, Performance and Development Committee was advised that the Member Development Steering Group had created a timeline for reviewing the Member/Officer Protocol and that the revised Protocol would be submitted to PPDC for consideration at its meeting in April 2019. The Committee highlighted the urgency of revising the Member/Officer Protocol given the pace of the transformation being undertaken by the Council and requested that the Member Development Steering Group expedite its review of the Protocol to allow PPDC to consider it before April 2019.

2.     The conversation turned to item A2/18 on the Committee’s Actions Tracker and Members sought clarity on the process for staff to raise a grievance. The Interim Head of HR & OD advised Members that PPDC only had a role in resolving grievances for Chief Officers as defined within the Local Government and Housing Act 1989. The Committee also considered collective grievances brought forward by Trade Unions where it has not been possible to resolve these at an earlier stage. Members were informed that, with the exception of the instances outlined above, there were defined corporate processes in place to resolve grievances raised by Members of staff. The Council encouraged the resolution of staff grievances informally through mediation but, in instances where this was not possible and a member of staff wished to raise a formal grievance, the Council had procedures in place for independent persons to investigate and hear the grievance at each stage of the process to arrive at a resolution that was fair for all parties.

3.     In relation to Action A9/18 on the Committee’s Action Tracker, Members requested that an update on progress in developing a total reward statement for staff be provided at the next meeting of the Committee on 7 November 2018.

4.     Officers advised Members that they would provide the Committee with an update on discussions taking place with the Lead Coroner’s regarding pay arrangements  at its meeting on 7 November 2018.

Actions/ further information to be provided:

1.     The Committee requested that the Member Development Steering Group expedite its review of the Protocol to allow PPDC to consider it before April 2019 (Action Ref: A12/18).

2.     an update on progress in developing a total reward statement for staff to be provided at the next People, Performance and Development Committee meeting taking place on 7 November 2018 (Action Ref: A9/11).

3.     the Committee to receive an update on discussions taking place with the Lead Coroner’s regarding pay arrangements at its next meeting on 7 November 2018 (Action Ref: A11/18).

RESOLVED:

That the Committee monitored progress on the implementation of actions from previous meetings.