Issue - meetings

On 26 March 2019, Cabinet approved the award of contracts for Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs under the tender for Hard Facilities Management. Although included in the same tender exercise, the request for approval did not include the requirement for Building Fabric Maintenance in the West of Surrey area as the bids received did not provide value for money within the budget available. The decision was made to re-tender this service as a stand-alone requirement.

[The decisions on this item can be called in by the Resources & Performance Select Committee]

RESOLVED:

That authority be delegated to the Executive Director for Resources, in consultation with the Cabinet Member for Corporate Support, to award a contract to the winning bidder to provide Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs – Building Fabric Maintenance to Surrey County Council Maintained Buildings in the Surrey West Area for up to 7 years.

Reason for Decision:

To ensure that a decision can be made flexibly and quickly to make sure that we can provide continuity of service and to maximise the mobilisation period available to the new Contractor.

[The decisions on this item can be called in by the Resources & Performance Select Committee]

The Cabinet Member for Corporate Support introduced a report that described how this was included in the tender exercise for Hard Facilities Management, for which a report came to Cabinet in March, but the bids received did not provide value for money within the budget available. The decision was made to re-tender this service as a stand-alone requirement.

The existing contract for the provision of this service for Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs Planned Maintenance Works was to expire on 30 September 2019.  In order to maintain a continuous service and provide the new contractor with a reasonable mobilisation period, any new contract would need to be issued as soon as possible after the completion of the evaluation. Flexibility was therefore required on the timing of decision making to award contracts.

RESOLVED:

That authority be delegated to the Executive Director for Resources, in consultation with the Cabinet Member for Corporate Support, to award a contract to the winning bidder to provide Building Maintenance and Statutory Building Maintenance & Responsive Building Repairs – Building Fabric Maintenance to Surrey County Council Maintained Buildings in the Surrey West Area for up to 7 years.

Reason for Decision:

To ensure that a decision can be made flexibly and quickly to make sure that we can provide continuity of service and to maximise the mobilisation period available to the new Contractor.

The decision was unanimous.