Issue - meetings

RESOLVED:

That subject to the agreement of the detailed financial information for the project as set out in Part 2 of this agenda, the full business case for the implementation of the new corporate system and the award of the contract to the preferred bidder be approved. 

Reasons for Decisions:

The recommendation to award the contract to the preferred supplier and deliver the project will enable the council to implement a modern Software-as-a-Service (SaaS) solution, which will address urgent technical drivers for change, while also enabling the council to achieve its ambitions to transform services, drive efficiencies, improve management decision making and to fully enable a flexible and mobile workforce.

[The decisions on this item can be called in by the Resources and Performance Select Committee]

The Cabinet for Corporate Support introduced the report. The report presents the full business case for awarding a contract to the preferred supplier and progressing an implementation project to replace the council’s existing corporate (enterprise resource planning or ERP) system. The system is critical to the councils business management which is used to administer Finance, HR, Payroll and Procurement processes. The procurement process was commenced following Cabinet approval of the Digital Business & Insights (DB&I) outline business case in October 2019. The procurement process has taken place and has been successfully completed. Software-as-a-Service (SaaS) solution has been chosen as it addresses urgent technical drivers for change, while also enabling the council to achieve its ambitions to transform services, drive efficiencies, improve management decision making and to fully enable a flexible and mobile workforce. The system will deliver digital self-service, increased automation and enhanced reporting and analytical capabilities.

The Cabinet Member for Resources explained that the officer team were challenged on the need for the system and the suggested provider for the new system. Both Cabinet Members supported the proposals. The Cabinet Member thanked the team that put the proposals together.

RESOLVED:

That subject to the agreement of the detailed financial information for the project as set out in Part 2 of this agenda, the full business case for the implementation of the new corporate system and the award of the contract to the preferred bidder be approved. 

Reasons for Decisions:

The recommendation to award the contract to the preferred supplier and deliver the project will enable the council to implement a modern Software-as-a-Service (SaaS) solution, which will address urgent technical drivers for change, while also enabling the council to achieve its ambitions to transform services, drive efficiencies, improve management decision making and to fully enable a flexible and mobile workforce.

[The decisions on this item can be called in by the Resources and Performance Select Committee]