Issue - meetings

RESOLVED:

1.     That the procurement for Hyperconverged System Phase 2 be added to the 2020/21 Annual Procurement Forward Plan (APFP) in accordance with the Council’s Procurement and Contract Standing Orders be approved.

2.     That where the first ranked tender for this project is within the +/-5% budgetary tolerance level, the relevant Executive Director, Director or Head of Service (as appropriate) be delegated authority to award such contracts.

Reason for Decision:

• To comply with the Procurement and Contract Standing Orders agreed by the Council in May 2019.

• To provide Cabinet with strategic oversight of planned procurement projects for 2020/21.

• New hardware is required to address current issues with the data centres server infrastructure, including:

o   Increasing hardware faults, in particular hard disk failures, caused by the current infrastructure reaching end of life;

o   Capacity issues with the current infrastructure;

o   Ability to make critical systems (e.g. Children’s, Finance, ERP) highly available.

[The decisions on this item can be called in by the Resources and Performance Select Committee]

The Cabinet Member for Corporate Support explained that the report set out recommendations arising from a requirement to add a procurement to the 2020/21 Annual Procurement Forward Plan for the provision of Hyperconverged Systems. The Hyperconverged System phase 2 procurement, part of the Core Infrastructure Architecture project, is to procure the final required hardware to reduce the complexity of the council’s data centres server infrastructure, increasing scalability and improving performance and stability. The architecture in question is current industry standard and will enable the council to benefit from cloud based services. The overall estimated value of the contract is £2m.

RESOLVED:

1.     That the procurement for Hyperconverged System Phase 2 be added to the 2020/21 Annual Procurement Forward Plan (APFP) in accordance with the Council’s Procurement and Contract Standing Orders be approved.

2.     That where the first ranked tender for this project is within the +/-5% budgetary tolerance level, the relevant Executive Director, Director or Head of Service (as appropriate) be delegated authority to award such contracts.

Reason for Decision:

• To comply with the Procurement and Contract Standing Orders agreed by the Council in May 2019.

• To provide Cabinet with strategic oversight of planned procurement projects for 2020/21.

• New hardware is required to address current issues with the data centres server infrastructure, including:

o   Increasing hardware faults, in particular hard disk failures, caused by the current infrastructure reaching end of life;

o   Capacity issues with the current infrastructure;

o   Ability to make critical systems (e.g. Children’s, Finance, ERP) highly available.

[The decisions on this item can be called in by the Resources and Performance Select Committee]