Issue - meetings

The updated LOEB Terms of Reference since the last update at the 17 June 2021 (Informal) Board meeting, is provided in Annex 1 with tracked changes - Version: November 2021.

Witnesses:

Amelia Christopher - Committee Manager, Surrey County Council

Key points raised in the discussion:

1.    The Committee Manager (SCC) noted:

·         that since the last version of the LOEB’s terms of reference agreed at the Board’s June meeting, the tracked changes were shown on the proposed November version of the terms of reference.

·         the following two additional proposed changes to the November terms of reference, in light of the LOEB not being a formal decision-making committee so it could continue to meet virtually:

·         10.1 Meetings will be held every two months in public. In line with best practice statutory requirements, notice and agendas for public meetings will be published 5 clear working days before the meeting. The frequency of the meetings will be kept under review.

·         10.3 Meetings will usually be held in person usually at Woodhatch Place, Reigate or virtually if informal. (with the option to meet in person at Woodhatch Place, Reigate.)

2.    The Chairman welcomed the proposals, particularly the ability to continue to hold the LOEB virtually, with the option to meet in person at Woodhatch Place. 

RESOLVED:

1.    The LOEB agreed the updated Terms of Reference (Annex 1).

Actions/further information to be provided:

None.