Issue - meetings

The Annual Procurement Forward Plan has been developed for 2025/26 and Cabinet is asked to approve the plan to allow implementation of the identified procurement activity.

(The decisions on this item can be called-in by the Resources and Performance Select Committee)

N.B. There is a Part 2 report at Item 14.

RESOLVED:

1.    That Cabinet gives Approval to Procure for the projects listed in Annex 1 – “Annual Procurement Forward Plan for FY2025 26” in accordance with the Council’s Procurement and Contract Standing Orders.

2.    That Cabinet agrees that where the first ranked tender for any projects listed in Annex 1 is within the +5% budgetary tolerance level, the relevant Executive Director, Director, or Head of Service (as appropriate) is authorised to award such contracts.

3.    That Cabinet agrees the procurement activity that will be returned to Cabinet prior to going out to market (Annex 1, column R).

4.    That Cabinet notes appropriate projects will be presented to Cabinet or the Strategic Investment Board for approval of the business case.

5.    That Cabinet notes projects identified in Annex 2 “Annual Procurement Forward Plan for FY 2026/27 Pipeline” are for information only.

Reasons for Decisions:

·         To comply with the Procurement and Contract Standing Orders agreed by Council in May 2019 and further revised in March 2023.

·         To provide Cabinet with strategic oversight of planned procurement projects for FY2025/26.

·         To ensure Cabinet oversight is focussed on the most significant procurements.

·         To avoid the need to submit multiple individual requests for Approval to Procure as well as individual contract award approvals for work taking place in FY2025/26.

·         To inform Cabinet of projects identified for FY2026/27.

(The decisions on this item can be called-in by the Resources and Performance Select Committee)