Issue - meetings

This is a Part 2 Annex to Item 3.

Exempt: Not for publication under paragraph 3.

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Cabinet Member is requested to approve the capital expenditure on building adaptation works at North East Surrey College of Technology (NESCOT), Epsom, in order to permanently relocate Disability Challengers (DC) and Phab from Lintons Lane Youth Centre, Epsom.  The commencement of these works is necessary in order to successfully relocate Disability Challengers and Phab from Lintons Lane by 31 December 2013.

1.         The capital expenditure relating to adaptation works at NESCOT (subject to receipt of competitive quotations) as detailed in the schedule of works and budget costings (circulated as Annexe 1 – Appendix A under item 5 in Part 2 of the agenda) be approved.

2.         That the works are not commenced until NESCOT has entered into an Agreement For Works with Surrey County Council; and NESCOT, Disability Challengers and Phab have entered into a formal Licence, the terms of which meet with the council’s approval, and which guarantees Phab and Disability Challengers’ use and enjoyment of the new facilities for a minimum period of 20 years.

3.         The final costs (when quotations have been procured) and award of contract, be delegated to the Chief Property Officer  in consultation with the Cabinet Member for Assets and Regeneration Programmes, SCC Procurement and the Assistant Chief Executive.

4.         The council meet the cost of reasonable legal fees (not expected to exceed £6,000) incurred by  NESCOT and Disability Challengers in agreeing a formal long term licence to safeguard Disability Challengers’ future use of the completed facilities.