Issue - meetings

This is a Part 2 annex relating to item 16

Exempt: Not for publication under paragraph 3

Information relating to the financial or business affairs of any particular person (including the authority holding that information)

The Cabinet noted and agreed the financial information circulated in Part 2 in connection with Minute item 16/14.

The Cabinet is asked to agree the award of two separate contracts for the Inspection and Maintenance of the council’s Traffic Control Systems.

The County Council is required to manage its road network to ensure safety and to minimise congestion. Traffic Control Systems are an essential tool in achieving this. They include: traffic signals at junctions, pelican, puffin, toucan, and equestrian crossings, variable message signs, fire station “wig wags”, car park counting equipment, bridge height warning (secret) signs and rising bollards.

This contract procurement does not relate in any way to the deployment of temporary traffic signals to safely manage traffic through road works activities. The deployment of such temporary signals is approved and coordinated by the Street works team using powers under Surrey’s New Permit Scheme.

An annex containing exempt financial information is contained in Part 2 of this agenda (agenda item 22).

[The decisions on this item can be called in by the Environment and Transport Select Committee]

·       That contracts be awarded to the preferred bidders on the basis set out in the report submitted under agenda item 22 in Part 2 of the agenda.

Reasons for decision

To support Surrey County Council’s duty to inspect and maintain traffic control systems on its highway network across the county.

A full tender process for the inspection and maintenance of Traffic Control Systems, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

[The decisions on this item can be called in by the Environment and Transport Select Committee]

The County Council is required to manage its road network to ensure safety and to minimise congestion. Traffic Control Systems are an essential tool in achieving this. They include: traffic signals at junctions, pelican, puffin, toucan, and equestrian crossings, variable message signs, fire station “wig wags”, car park counting equipment, bridge height warning (secret) signs and rising bollards.

The Cabinet considered details of the procurement process to award two separate contracts for the Inspection and Maintenance of Traffic Control Systems. These included the results of the evaluation process and how this demonstrated that the recommended contracts offered the best value for money.

The contract procurement did not relate in any way to the deployment of temporary traffic signals to safely manage traffic through road works activities. The deployment of such temporary signals was approved and coordinated by the Street Works team using powers under Surrey’s New Permit Scheme

RESOLVED that contracts be awarded to the preferred bidders on the basis set out in the report submitted under agenda item 22 in Part 2 of the agenda.

Reasons for decision

To support Surrey County Council’s duty to inspect and maintain traffic control systems on its highway network across the county.

A full tender process for the inspection and maintenance of Traffic Control Systems, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.