Issue - meetings

·      The following providers be awarded a place on a four-year framework as they have been successful in the Invitation To Tender evaluation process:

     Action for Blind People, Action for Children, Animated Youth, Avenues, Barnardo’s, Cherry Trees, Children’s Trust, Core Assets Children’s Services, Crossroads Care Surrey, Cycling Projects, Disability Challengers, Family Resource Centre UK, Freewheelers Theatre and Media Ltd, KIDS, Link Leisure, Live & Learn, Prospect Housing, Rainbow Trust Children’s Charity, Reigate and Redhill YMCA, Rhythmix, Shooting Star Chase, Stopgap Dance Company, The National Autistic Society, Voyage Care, White Lodge Centre.

·      That it be noted that the council reserves the right within the terms and conditions of the framework agreement to add additional providers onto the framework through a further competitive tendering process during the four-year period of the framework agreement.

·      That the authority to award contracts with individual contract value of over £500k under this Framework Agreement be delegated to the Strategic Director for Children Schools and Families in consultation with the Leader and Cabinet Member for Children and Families.

Reasons for Decisions:

The council has a statutory duty, under the Breaks for Carers of Disabled Children Regulations 2011, to commission short breaks services for children and young people with disabilities and their families across the county of Surrey.

The existing contracts will expire on 31 March 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders, has been completed and the recommendations provide best value for money for the council following a thorough evaluation process.

Awarding the named providers a place on the framework agreement and subsequent contracts allows the council to continue to deliver short break services for children and young people with disabilities and their families/carers within Surrey.

Surrey County Council has a statutory duty under the Breaks for Carers of Disabled Children Regulations 2011 to commission short breaks services for children and young people with disabilities and their families across the county of Surrey.  The current contracts for short breaks expire on 31 March 2014.  A new framework of providers is being developed, to provide play and leisure, personal support (including domiciliary care) and residential services, to begin on 1 April 2014.

The Cabinet considered the financial details and tender evaluation relating to this item in Part 2 of the meeting (Minute item 240/13).

RESOLVED:

1.         The following providers be awarded a place on a four-year framework as they have been successful in the Invitation To Tender evaluation process:

Action for Blind People, Action for Children, Animated Youth, Avenues, Barnardo’s, Cherry Trees, Children’s Trust, Core Assets Children’s Services, Crossroads Care Surrey, Cycling Projects, Disability Challengers, Family Resource Centre UK, Freewheelers Theatre and Media Ltd, KIDS, Link Leisure, Live & Learn, Prospect Housing, Rainbow Trust Children’s Charity, Reigate and Redhill YMCA, Rhythmix, Shooting Star Chase, Stopgap Dance Company, The National Autistic Society, Voyage Care, White Lodge Centre.

2.         That it be noted that the council reserves the right within the terms and conditions of the framework agreement to add additional providers onto the framework through a further competitive tendering process during the four-year period of the framework agreement.

3.         That the authority to award contracts with individual contract value of over £500k under this Framework Agreement be delegated to the Strategic Director for Children Schools and Families in consultation with the Leader and Cabinet Member for Children and Families.

Reasons for Decisions:

The council has a statutory duty, under the Breaks for Carers of Disabled Children Regulations 2011, to commission short breaks services for children and young people with disabilities and their families across the county of Surrey.

The existing contracts will expire on 31 March 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders, has been completed and the recommendations provide best value for money for the council following a thorough evaluation process.

Awarding the named providers a place on the framework agreement and subsequent contracts allows the council to continue to deliver short break services for children and young people with disabilities and their families/carers within Surrey.

·      That the following providers be added to the framework agreement as they have successfully passed the evaluation process outlined in the Invitation to Tender:

Action for Blind People, Action for Children, Animated Youth, Avenues, Barnardo’s, Cherry Trees, The Children’s Trust, Core Assets Children’s Services, Crossroads Care Surrey, Cycling Projects, Disability Challengers, Family Resource Centre UK, Freewheelers Theatre and Media Ltd, KIDS, Link Leisure, Live & Learn, Prospect Housing, Rainbow Trust Children’s Charity, Reigate and Redhill YMCA, Rhythmix, Shooting Star Chase, Stopgap Dance Company, The National Autistic Society, Voyage Care, White Lodge Centre, for the provision of Short Breaks for Children and Young People With Disabilities to commence on 1 April 2014. 

·      That, as part of the mini competition process, no tenderer is awarded a contract unless their quality score in that mini competition achieves a minimum of 40% of the 60% allocated to quality.

Reasons for Decisions:

The existing contracts will expire on 31 March 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.

The Cabinet considered financial and tender details in relation to Minute item 227/13.

RESOLVED:

1.         That the following providers be added to the framework agreement as they have successfully passed the evaluation process outlined in the Invitation to Tender:

Action for Blind People, Action for Children, Animated Youth, Avenues, Barnardo’s, Cherry Trees, The Children’s Trust, Core Assets Children’s Services, Crossroads Care Surrey, Cycling Projects, Disability Challengers, Family Resource Centre UK, Freewheelers Theatre and Media Ltd, KIDS, Link Leisure, Live & Learn, Prospect Housing, Rainbow Trust Children’s Charity, Reigate and Redhill YMCA, Rhythmix, Shooting Star Chase, Stopgap Dance Company, The National Autistic Society, Voyage Care, White Lodge Centre, for the provision of Short Breaks for Children and Young People With Disabilities to commence on 1 April 2014. 

2.         That, as part of the mini competition process, no tenderer is awarded a contract unless their quality score in that mini competition achieves a minimum of 40% of the 60% allocated to quality.

Reasons for Decisions:

The existing contracts will expire on 31 March 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.