Issue - meetings

·      That the following providers be added to the Framework Agreement as they had successfully passed the evaluation process as outlined in the Invitation to Tender:

A2 Dominion Group, Above Beyond Care, Barnados, Care Tech, Cherchefelle, East to West, Guildford YMCA, Holmdene, Home Group LTD, Keychange Charity, Life, Morgan Brown, Moving on Care Management, Pathway to Independence, Prospect Housing, Reigate and Redhill YMCA, Sanctuary Housing, Step Ahead, Step by Step, Transform Housing and Watershed Care Services.

·      That total spend under this Framework be up to the value specified in Annex 1 to the report submitted and will commence on 1April 2014. 

·     That, as part of the mini competition process, no tenderer is awarded a contract unless their quality score in that mini competition achieves a minimum of 40% of the 60% allocated to quality

Reasons for Decisions:

The existing supported accommodation contracts will expire on 31 March 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed. Thorough evaluation process should guarantee best value for money for the Council and best outcomes for young people needing support.

The Cabinet considered financial and tender details in relation to Minute item 228/13.

RESOLVED:

1.         That the following providers be added to the Framework Agreement as they had successfully passed the evaluation process as outlined in the Invitation to Tender:

A2 Dominion Group, Above Beyond Care, Barnados, Care Tech, Cherchefelle, East to West, Guildford YMCA, Holmdene, Home Group LTD, Keychange Charity, Life, Morgan Brown, Moving on Care Management, Pathway to Independence, Prospect Housing, Reigate and Redhill YMCA, Sanctuary Housing, Step Ahead, Step by Step, Transform Housing and Watershed Care Services.

2.         That total spend under this Framework be up to the value specified in Annex 1 to the report submitted and will commence on 1April 2014. 

3.         That, as part of the mini competition process, no tenderer is awarded a contract unless their quality score in that mini competition achieves a minimum of 40% of the 60% allocated to quality

Reasons for Decisions:

The existing supported accommodation contracts will expire on 31 March 2014.  A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed. Thorough evaluation process should guarantee best value for money for the Council and best outcomes for young people needing support.

·      That the following providers be awarded a place on the four-year Framework as they had passed the Invitation To Tender evaluation process:

A2 Dominion Group, Above Beyond Care, Barnados, Care Tech, Cherchefelle, East to West, Guildford YMCA, Holmdene, Home Group LTD, Keychange Charity, Life, Morgan Brown, Moving on Care Management, Pathway to Independence, Prospect Housing, Reigate and Redhill YMCA, Sanctuary Housing, Step Ahead, Step by Step, Transform Housing and Watershed Care Services.

·      That the authority to award contracts under this Framework Agreement, with individual contract value of over £500k, be delegated to the Strategic Director for Children Schools and Families in consultation with the Leader and Cabinet Member for Children and Families.

·      That the authority to award contracts with individual contract value of over £500k under this Framework Agreement be delegated to the Strategic Director for Children Schools and Families in consultation with the Leader and Cabinet Member for Children and Families.

Reasons for Decisions:

The re-commissioning process and subsequent award of a number of contracts under this Framework Agreement will ensure safe and appropriate supported accommodation is available and delivered countywide for vulnerable young people.

A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed. The thorough evaluation process resulted in a selection of the most suitable providers able to deliver supported accommodation services.

The Framework will be for a maximum of four years and will include multiple providers. This will allow for further mini-competitions to ensure value for money.

The Framework Agreement will govern the overall commercial arrangements between the Council and providers, providing a clear structure for service delivery, quality and price.

The purpose of supported accommodation is to ensure that all vulnerable young people countywide have safe and suitable accommodation that meets their needs. The Council has a statutory duty to provide a range of Supported accommodation for young people.

The Cabinet is asked to approve spend up to £3.1m per annum with the identified providers as part of a new Supported Accommodation Framework Agreement. The Framework Agreement will commence on 1 April 2014.

The procurement and evaluation process followed had demonstrated that the recommended providers would ensure that the Framework Agreement would deliver highly effective services for young people in Surrey.

The Cabinet considered the financial and tender evaluation details relating to this item during Part 2 of the meeting (Minute item 241/13).

RESOLVED:

1.         That the following providers be awarded a place on the four-year Framework as they had passed the Invitation To Tender evaluation process:

A2 Dominion Group, Above Beyond Care, Barnados, Care Tech, Cherchefelle, East to West, Guildford YMCA, Holmdene, Home Group LTD, Keychange Charity, Life, Morgan Brown, Moving on Care Management, Pathway to Independence, Prospect Housing, Reigate and Redhill YMCA, Sanctuary Housing, Step Ahead, Step by Step, Transform Housing and Watershed Care Services.

2.         That the authority to award contracts under this Framework Agreement, with individual contract value of over £500k, be delegated to the Strategic Director for Children Schools and Families in consultation with the Leader and Cabinet Member for Children and Families.

3.         That the authority to award contracts with individual contract value of over £500k under this Framework Agreement be delegated to the Strategic Director for Children Schools and Families in consultation with the Leader and Cabinet Member for Children and Families.

Reasons for Decisions:

The re-commissioning process and subsequent award of a number of contracts under this Framework Agreement will ensure safe and appropriate supported accommodation is available and delivered countywide for vulnerable young people.

A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed. The thorough evaluation process resulted in a selection of the most suitable providers able to deliver supported accommodation services.

The Framework will be for a maximum of four years and will include multiple providers. This will allow for further mini-competitions to ensure value for money.

The Framework Agreement will govern the overall commercial arrangements between the Council and providers, providing a clear structure for service delivery, quality and price.