Agenda, decisions and minutes
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Contact: Anne Gowing or James Stanton 020 8541 9938 Email: anne.gowing@surreycc.gov.uk
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APOLOGIES FOR ABSENCE
Additional documents: Minutes: Apologies were received from Tony Samuels. |
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Public question from Mr Crews
Additional documents: Minutes: As Mr Crews question (Q2, Appendix 1) related to the Cabinet minutes from 23 July 2013 meeting, the agenda was re-ordered so that his question may be considered prior to confirming and approving the minutes from this meeting.
Mr Crew asked a supplementary question about the discussion of the financial assessment for the proposed development at Charlton Lane which took place at the last Cabinet meeting and said that he was surprised that a reference wasn’t included in the minutes. He considered that the county has unfortunately missed the opportunity to record that the financial assessment was indeed carried out in accordance with “what the nation is trying to do” with respect to waste PFI contracts. He asked the Leader if he agreed?
The Leader disagreed and said that the council did not take verbatim minutes of its meetings and that the minutes of the Cabinet meeting were a record of the decisions taken and as appropriate, contained a brief summary of the proceedings and the issue considered.
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MINUTES OF PREVIOUS MEETING: 23 July 2013
Additional documents: Minutes: The minutes of the meeting held on 23 July 2013 were confirmed and signed by the Chairman. |
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DECLARATIONS OF INTEREST
Additional documents: Minutes: There were none. |
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PROCEDURAL MATTERS
Additional documents: |
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Members' Questions
Additional documents: Minutes: There were none. |
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Additional documents: Decision: Four questions had been received from members of the public. The questions and responses were tabled and are attached as Appendix 1. Minutes: There were a total of four questions from members of the public.
The questions and responses were tabled and are attached as Appendix 1. (Please refer to item 142/13 for Mr Crews’ question and supplementary question.)
Ms Jenny Desoutter asked the Leader of the Council if he would review the decision not to undertake a formal assessment of the Ride London Cycling event. The Leader responded by stating that the County Council was listening to residents because the Surrey Cycling Strategy was currently out for consultation and after the consultation period had closed on 1 November 2013 all comments would be analysed and considered as part of the formulation of the Cycling Strategy.
The Cabinet Member for Community Services confirmed that Surrey was not the event organiser for Ride London, this event was organised by the London Surrey Cycle Partnership, and they were aware of the concerns of some Surrey residents. She also said that the Cycling Strategy would encompass all cycling and not just specific race events.
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Petitions
Additional documents: Minutes: No petitions were received. |
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Representations received on reports to be considered in private
Additional documents: Minutes: No representations were received. |
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Additional documents: Decision: (a) CHILDREN AND EDUCATION Select Committee - INCREASING THE EMPLOYABILITY OF YOUNG PEOPLE IN SURREY [Item 5a]
The recommendation of the Children and Education Select Committee was circulated with the agenda. The response of the Cabinet Member for Schools and Learning was tabled at the meeting and is attached as Appendix 2.
(b) ADULT SOCIAL CARE Select Committee – ADULT SOCIAL CARE BUDGET 2013/14 [Item 5b]
The recommendation of the Adult Social Care Select Committee was circulated with the agenda. The response of the Cabinet Member for Adult Social Care was tabled at the meeting and is attached as Appendix 3.
Minutes: (a) CHILDREN AND EDUCATION Select Committee - INCREASING THE EMPLOYABILITY OF YOUNG PEOPLE IN SURREY [Item 5a]
The recommendation of the Children and Education Select Committee was circulated with the agenda. The response of the Cabinet Member for Schools and Learning was tabled at the meeting and is attached as Appendix 2 to these minutes.
(b) ADULT SOCIAL CARE Select Committee – ADULT SOCIAL CARE BUDGET 2013/14 [Item 5b]
The recommendation of the Adult Social Care Select Committee was circulated with the agenda. The response of the Cabinet Member for Adult Social Care was tabled at the meeting and is attached as Appendix 3 to these minutes.
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Budget Monitoring Report for August 2013
Additional documents: Decision: 1. That the forecast revenue budget underspend for 2013/14, as set out in Annex 1, paragraphs 1-5 of the submitted report be noted. 2. That the forecast ongoing efficiencies and service reductions achieved by year end, as set out in Annex 1, paragraphs 62-65 of the submitted report be noted. 3. That the forecast capital budget position for 2013/14, as set out in Annex 1, paragraphs 66-71 of the submitted report be noted. 4. That management actions to mitigate overspends, as set out throughout Annex 1 of the submitted report be noted.
Reasons for Decisions
To comply with the agreed strategy of providing a monthly budget monitoring report to Cabinet for approval and action as necessary.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee] Minutes: The Leader of the Council presented the council’s financial position at the end of period 5 (August) of the 2013/14 financial year, the first financial report since the summer recess. He stressed the importance of providing Value for Money for Surrey taxpayers.
On the Revenue Budget, he highlighted the following points:
· Despite growth in demand for council services, the financial position was progressing well through achievement of efficiencies and service reductions.
· The forecast end of year position for all services was for a small overspend of £0.6m. This is a £1.1m improvement from the last formally reported position as at the end of June. The budget prudently provided £13m risk contingency (set up to mitigate the risk of non delivery of service efficiencies) that has not been used. This means our overall forecast year end position is a £12.4m underspend.
· The revenue budget requires total efficiencies of £68m. The report showed services were making good progress in delivering these, forecasting £66m for the year. The shortfall of £2.1m was as a result of delays within Children Services and issues over bus contracts. £11m efficiencies this year have already been achieved and there was increased confidence in many service areas. However, the position includes £7.5m of savings against the Social Capital programme, which are one-off in nature. As the half way point of the year approaches, there is still a long way to go and considerable risks remain.
On the Capital Budget, he highlighted the following points:
· That the council’s capital programme not only improved and maintained the Council’s service delivery, but was seen as a way of raising additional income.
· At the start of the year the 2013/14 programme was reviewed and a small number of schemes were reprofiled. The current forecast was for service capital budgets to have a small underspend of £2.4m. This was due to delays with planning issues and archaeological finds. However, to offset this some projects may be brought forward – where possible.
· In addition, nearly £27m has been invested in projects that would deliver savings and enhance income over the longer term. For this first year alone, income of £2.2m was anticipated from such projects. The Revolving Infrastructure and Investment Fund Cabinet set up at the start of the year would meet capital financing costs.
Other Cabinet Members were invited to highlight the key points and issues from their portfolios, as set out in the annex to the report.
RESOLVED:
1. That the forecast revenue budget underspend for 2013/14, as set out in Annex 1, paragraphs 1-5 of the submitted report be noted. 2. That the forecast ongoing efficiencies and service reductions achieved by year end, as set out in Annex 1, paragraphs 62 - 65 of the submitted report be noted. 3. That the forecast capital budget position for 2013/14, as set out in Annex 1, paragraphs 66 - 71 of the submitted report be noted. 4. That management actions to mitigate overspends, as set out throughout Annex 1 of the submitted ... view the full minutes text for item 150/13 |
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Additional documents: Decision: That the final responses to the Department for Communities and Local Government’s (DCLG) technical consultations be endorsed.
Reason for Decisions
DCLG’s consultations are detailed and technical. However, they have important funding implications for Surrey County Council and local government overall. As such, it is important Cabinet appreciates what DCLG’s proposals mean for the council.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee] Minutes: The Leader of the Council advised Cabinet that the Department for Communities and Local Government’s (DCLG) had published technical consultations on:
· Local Government Finance Settlement 2014/15 and 2015/16 · New Homes Bonus and the Local Growth Fund · Proposals for the use of capital receipts from asset sales to invest in reforming services
DCLG had also published a revised prospectus for authorities wanting to pool their business rates to apply from 1 April 2014. He said that all the consultations were detailed and technical. Due to the deadline of 19 September, the response in relation to the New Homes Bonus had already been submitted. However, the other responses were for discussion.
Cabinet raised the following points: (i) the need to bid for the new Homes Bonus, (ii) more funding was top-sliced and therefore the council now had to put together a scheme and bid for it, (iii) concern re. an additional level of bureaucracy, (iv) to consider strengthening the response in relation to capital receipts, and (v) the role of Local Enterprise Partnerships (LEPs) in the development of Transport Schemes.
RESOLVED:
That the final responses to the Department for Communities and Local Government’s (DCLG) technical consultations be endorsed.
Reason for Decisions
DCLG’s consultations are detailed and technical. However, they have important funding implications for Surrey County Council and local government overall. As such, it is important Cabinet appreciates what DCLG’s proposals mean for the council.
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Guildford Surrey Board
Additional documents: Decision:
1. That the establishment of a Guildford Surrey Board comprising representatives of the County Council, Guildford Borough Council and other relevant service agencies to progress shared strategic priorities be approved.
2. That the Memorandum of Understanding (MoU) between Surrey County Council and Guildford Borough Council, as set out in Annex 1 to the submitted report, including the shared priorities for the new Board be agreed.
3. That the Strategic Director for Business Services, in consultation with the Cabinet Member for Business Services be authorised, to agree memoranda of understanding with other relevant public service agencies where applicable.
Reasons for Decisions
The above recommendations will improve strategic collaboration between Surrey County Council, Guildford Borough Council and other public service agencies in Guildford.
[The decisions on this item can be called in by Council Overview and Scrutiny Committee] Minutes: This report set out the progress of the strategic collaboration with Guildford Borough Council, as exemplified by the memorandum of understanding, and also the proposed agreement of the establishment of the Guildford Surrey Board.
Mrs Fiona White, local Member for Guildford West, was invited to address the meeting. She expressed concern that Guildford Borough Council was viewing the establishment of the Guildford Surrey Board as a successor to the local Strategic Partnership Board and raised the issue of the Westborough and Stoke Action Plans, of which the County Council was a signatory. She also considered that the Memorandum of Understanding (MoU) was worded in such a way that it would be difficult to monitor its progress.
The Leader of the Council referred to the Reigate and Banstead public sector board, which was working well and hoped that the new Board in Guildford would achieve similar results.
The Deputy Leader said that its establishment was critical to improving relationships with Boroughs / Districts and that the MoU was similar to that in Reigate and Banstead. It was a non-binding agreement and officers from both councils would support the Board. Any decisions made would be referred back to their respective councils. He hoped that this initiative could be expanded to other partners. He also confirmed that he would raise the issue of the Westborough and Stoke Action Plans.
The Cabinet Member for Public Health and Health and Wellbeing Board informed Members of the benefits of the MoU in the Reigate and Banstead area and in particular, referred to its positive impact on the Preston Regeneration project.
RESOLVED:
1. That the establishment of a Guildford Surrey Board comprising representatives of the County Council, Guildford Borough Council and other relevant service agencies to progress shared strategic priorities be approved.
2. That the Memorandum of Understanding (MoU) between Surrey County Council and Guildford Borough Council, as set out in Annex 1 to the submitted report, including the shared priorities for the new Board be agreed.
3. That the Strategic Director for Business Services, in consultation with the Cabinet Member for Business Services be authorised, to agree memoranda of understanding with other relevant public service agencies where applicable.
Reasons for Decisions
The above recommendations will improve strategic collaboration between Surrey County Council, Guildford Borough Council and other public service agencies in Guildford. |
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Surrey Rail Strategy
Additional documents: Decision: 1. That the Surrey Rail Strategy and five suggested priorities: Crossrail 2 (regional route), the North Downs Line, access to airports, access to stations (car parking) and access to London from Camberley, Bagshot and Frimley be noted.
2. That the list of schemes on which Surrey County Council should immediately begin active engagement with government and the rail industry, including on Crossrail 2 (regional route) and the electrification of the North Downs Line (paragraph 13 of the submitted report) be approved. Also, that further work be conducted to quantify car parking problems at certain stations around the county and if appropriate, further action be considered, in consultation with the rail industry.
3. That officers work with the Cabinet Member for Transport, Highways and Environment on developing options for Surrey County Council involvement in specific projects and initiatives. These will be reflected in an implementation plan to be integrated with the Surrey Transport Plan. As part of the Surrey Transport Plan, the implementation plan will need to be approved by Cabinet and Full Council. Proposals which progress specific schemes, including business cases, will be brought back to Cabinet.
Reasons for Decisions
Delivering the Surrey Rail Strategy will support the county council’s priorities to promote sustainable economic growth and secure investment in infrastructure. The Surrey Rail Strategy would benefit Surrey residents and businesses by driving economic growth, maintaining global competitiveness, reducing impacts on the environment and accommodating sustainable population growth.
[The decisions on this item can be called in by the Environment and Transport Select Committee] Minutes: The Cabinet Member for Transport, Highways and Environment presented the outcomes for the development of a Surrey Rail Strategy and said that the report made recommendations for immediate active engagement with the rail industry and government. It also proposed the development of an implementation plan to be integrated with the Surrey Transport Plan.
He considered that good rail services were vital for maintaining and growing Surrey's vibrant community and economy. He thanked Surrey residents and other parties for their feedback and also congratulated the consultants (Ove, Arup and Partners Ltd) for their excellent report, which he considered had been deeply researched and had brought out the major issues.
He considered that the report was timely and stressed the importance of working with external partners to achieve a good rail network in Surrey. He also referred to the issues and options, as set out in paragraphs 6- 15 of the report, the Equalities Impact Assessment and the S151 officer commentary, in relation to the funding.
Finally, he proposed an amendment to recommendation (2) and commended the report to Cabinet.
Other Cabinet Members made the following points:
· The Rail Strategy would improve the County’s economic performance. · Acknowledgement of the length of time some of the proposals would take to come to fruition and the importance of lobbying. · To cope with the increasing number of homes being built in Surrey, more funding would also be needed for other infrastructure, such as roads and schools. · That the EIA was detailed and clearly set out the impact of the strategy on local residents and for people with mobility issues. There had been extensive consultation which had been incorporated into the EIA, included positive feedback from Surrey Access Forum.
RESOLVED (as amended):
1. That the Surrey Rail Strategy and five suggested priorities: Crossrail 2 (regional route), the North Downs Line, access to airports, access to stations (car parking) and access to London from Camberley, Bagshot and Frimley be noted.
2. That the list of schemes on which Surrey County Council should immediately begin active engagement with government and the rail industry, including on Crossrail 2 (regional route) and the electrification of the North Downs Line (paragraph 13 of the submitted report) be approved. Also, that further work be conducted to quantify car parking problems at certain stations around the county and if appropriate, further action be considered, in consultation with the rail industry.
3. That officers work with the Cabinet Member for Transport, Highways and Environment on developing options for Surrey County Council involvement in specific projects and initiatives. These will be reflected in an implementation plan to be integrated with the Surrey Transport Plan. As part of the Surrey Transport Plan, the implementation plan will need to be approved by Cabinet and Full Council. Proposals which progress specific schemes, including business cases, will be brought back to Cabinet.
Reasons for Decisions
Delivering the Surrey Rail Strategy will support the county council’s priorities to promote sustainable economic growth and secure investment in infrastructure. The ... view the full minutes text for item 153/13 |
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Winter Service Development for 2013 / 14
Additional documents: Decision: RESOLVED:
That the recommendations of the Winter Performance Task Group, set out in paragraph 3 of the submitted report and the Winter Service Plan 2013/14, included in Annex 1 of the submitted report, be approved.
Reasons for Decisions
These recommendations are the outcome of a Task Group meeting, held on 26 July 2013, to discuss winter service performance during 2012/13 and the development of the service for the 2013/14 winter season.
[The decisions on this item may be called in by the Environment and Transport Select Committee]
Minutes: The Cabinet Member for Transport, Highways and the Environment introduced the report on the Winter Service Development for 2013/14. He said that the delivery of winter service was delivered in two distinct operations: (i) Pre-treatment of routes and advice planning, (ii) Management of a severe snow event.
He said that the Plan had been compiled by the Environment and Transport Select Committee’s Winter Service Task Group and provided an overview of last year’s winter service performance and also set out recommendations to further improve the service. He thanked them for their work and the excellent report.
He referred to paragraph 3, recommendation (V) and confirmed that the licensing arrangements had now been agreed. He also confirmed that salt had already been bought over the summer months, at a favourable price.
Finally, in the Equalities Impact Assessment, he highlighted the points made in relation to some residents requiring assistance during severe weather events and mentioned the importance of the farmers’ contribution, as well as the local Members.
Cabinet considered that the work undertaken to improve the winter service in the last few years, particularly in response to the severe weather situations, was a credit to a large number of people, including the contractors – May Gurney. They also recognised the partnership working with Boroughs and Districts in clearing footpaths near schools, hospitals and shopping centres.
It was agreed that the Winter Service Plan should be widely published, including distribution to local libraries.
RESOLVED:
That the recommendations of the Winter Performance Task Group, set out in paragraph 3 of the submitted report and the Winter Service Plan 2013/14, included in Annex 1 of the submitted report, be approved.
Reasons for Decisions
These recommendations are the outcome of a Task Group meeting, held on 26 July 2013, to discuss winter service performance during 2012/13 and the development of the service for the 2013/14 winter season.
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Additional documents: Decision:
1. To proceed to legal negotiations with the Surrey CCGs on an overarching Section 75 Pooled Funding Agreement which will initially cover the continuing arrangements for targeted CAMHS and the HOPE services (the quantum contributions have been identified in paragraph 12 of the submitted report). 2. That authority be delegated to make amendments to the Section 75 Agreement, enabling the effective use of the agreement and the inclusion of additional services, to the Strategic Director for Children, Schools and Families, in consultation with the Cabinet Member for Children and Families and/or the Cabinet Member for Schools and Learning, or Cabinet, in accordance with financial regulations, with advice from the Head of Legal and Democratic Services and the Section 151 Officer. Reasons for Decisions
By entering into an overarching section 75 Agreement, the intention is to improve health and social care outcomes for children, young people and their families regardless of whether funding originates from the CCGs or the Council and to deliver services cost effectively.
[The decisions on this item can be called in by the Children and Education Select Committee]
Minutes: The Cabinet Member for Children And Families informed Cabinet that the existing agreement under section 75 of the National Health Service Act 2006 which established a joint budget between the Council and the PCT for commissioning and providing integrated services for young people with mental health issues had come to an end.
By entering into an overarching section 75 Agreement, the intention was to improve health and social care outcomes for children, young people and their families regardless of whether funding originated from the Clinical Commissioning Groups (CCGs) or the Council and to deliver services cost effectively. This included the targeted Child and Adolescent Mental Health Service (CAMHS) and the HOPE service.
RESOLVED: 1. To proceed to legal negotiations with the Surrey CCGs on an overarching Section 75 Pooled Funding Agreement which will initially cover the continuing arrangements for targeted CAMHS and the HOPE services (the quantum contributions have been identified in paragraph 12 of the submitted report). 2. That authority be delegated to make amendments to the Section 75 Agreement, enabling the effective use of the agreement and the inclusion of additional services, to the Strategic Director for Children, Schools and Families, in consultation with the Cabinet Member for Children and Families and/or the Cabinet Member for Schools and Learning, or Cabinet, in accordance with financial regulations, with advice from the Head of Legal and Democratic Services and the Section 151 Officer. Reasons for Decisions
By entering into an overarching section 75 Agreement, the intention is to improve health and social care outcomes for children, young people and their families regardless of whether funding originates from the CCGs or the Council and to deliver services cost effectively.
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Additional documents: Decision:
That the contract be awarded to the provider on the basis described in the Part 2 annex (agenda item 18) to deliver the Service.
Reasons for Decisions
The service will deliver increased quality through a strengthened and outcome focused service specification, ensure enhanced and clearly monitored contract delivery and move to a streamlined Countywide service model, with the lead Provider forming a consortia covering all Districts and Boroughs.
The recommended contract award ensures that the new service will be delivered at a reduced cost than currently paid and will move to a more coherent and streamlined service model, delivering services across the County of Surrey for the contract period of two years, with the option to extend for an additional year.
The Children’s Social Care and Wellbeing commissioning team will be the lead commissioner for this contract.
Guildford and Waverley Clinical Commissioning Group (CCG) will contribute to the funding of this contract annually, this is an historical arrangement. They will contribute 15% of the total contract value for this service for the first year and we will be seeking further contributions for the remaining contract duration. Colleagues from the CCG have been involved in the recommissioning process ensuring that both Social Care and Health needs are aligned.
The Council will also strongly benefit from the additional resources contributed to the service through fundraising, which will ensure additional services are delivered to families in Surrey.
[The decisions of this item may be called in by the Children and Education Select Committee] Minutes: As the current contract for the provision of Early Help (Volunteer support for families with a child under 5) Services expires on 31 October 2013, the Cabinet Member for Children and Families said it was necessary to award a new contract. Following a procurement exercise, she said that the proposal was that Home Start Surrey (HSS) be awarded the contract, on the basis described in the Part 2 Annex (agenda item 18) to deliver Early Help Support Services starting on 1 November 2013.
The new contract would be a countywide service model and therefore more cost effective. The County Council’s contribution would be 48%, with the provider, Home Start raising the balance through fund raising -this was the same arrangement as the current contract. The Cabinet Member for Children and Families suggested that Members could use some of their Member allocation to assist their local Home Start.
Members were fully in support of Home Start and the excellent service provided for families in need of this support. They were also pleased that the service was now countywide.
RESOLVED:
That the contract be awarded to the provider on the basis described in the Part 2 annex (agenda item 18) to deliver the Service.
Reasons for Decisions
The service will deliver increased quality through a strengthened and outcome focused service specification, ensure enhanced and clearly monitored contract delivery and move to a streamlined Countywide service model, with the lead Provider forming a consortia covering all Districts and Boroughs.
The recommended contract award ensures that the new service will be delivered at a reduced cost than currently paid and will move to a more coherent and streamlined service model, delivering services across the County of Surrey for the contract period of two years, with the option to extend for an additional year.
The Children’s Social Care and Wellbeing commissioning team will be the lead commissioner for this contract.
Guildford and Waverley Clinical Commissioning Group (CCG) will contribute to the funding of this contract annually, this is an historical arrangement. They will contribute 15% of the total contract value for this service for the first year and we will be seeking further contributions for the remaining contract duration. Colleagues from the CCG have been involved in the recommissioning process ensuring that both Social Care and Health needs are aligned.
The Council will also strongly benefit from the additional resources contributed to the service through fundraising, which will ensure additional services are delivered to families in Surrey. |
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Provision of Advertising Services for Statutory Notices
Additional documents: Decision:
1. That the background information, as set out in the submitted report be noted.
2. That the award of the contract be agreed, following consideration of the procurement process set out in item 20, the Part 2 Annex.
Reasons for Decisions The existing contract will expire on 31 October 2013. A tender process has been completed, and the recommendations arising out of the above process provide best value for money for the Council following a thorough evaluation process. The procurement activity is expected to deliver savings of 10% per annum through the use of composite notices, closer working relationships, targeted distribution and alternative designs requiring less advertising space. Also, the contract ensures the Managed Service Provider passes on all discounted rates that the newspapers offer. The new contract rates are in line with the current rates but the difference is they are fixed for the contact duration; therefore the projected spend is £540,000 per annum, compared to the current spend of £600,000 per annum, without incurring any inflationary costs. [The decisions on this item may be called in by the Council Overview and Scrutiny Committee]
Minutes: The Cabinet Member for Business Services introduced the report, which set out the recommendations to award a contract for the provision of Advertising Services for Statutory Notices to commence on 1 November 2013 for a period of 3 years, with an option to extend for a further period of 1 year. The report provided details of the procurement process, including the results of the evaluation process, and in conjunction with the Part 2 Annex (item 20), demonstrated why the recommended contract award delivered best value for money and was more cost effective than an in-house alternative.
She also confirmed that the proposed contract would provide sufficient flexibility should there be any future changes in legislation which may alter the requirement for advertising in newspapers. However, Members acknowledged, as set out in the EIA, that some elderly residents had limited access to the internet and relied on the local press to inform them of local issues.
RESOLVED:
1. That the background information, as set out in the submitted report be noted.
2. That the award of the contract be agreed, following consideration of the procurement process set out in item 20, the Part 2 Annex.
Reasons for Decisions The existing contract will expire on 31 October 2013. A tender process has been completed, and the recommendations arising out of the above process provide best value for money for the Council following a thorough evaluation process. The procurement activity is expected to deliver savings of 10% per annum through the use of composite notices, closer working relationships, targeted distribution and alternative designs requiring less advertising space. Also, the contract ensures the Managed Service Provider passes on all discounted rates that the newspapers offer. The new contract rates are in line with the current rates but the difference is they are fixed for the contact duration; therefore the projected spend is £540,000 per annum, compared to the current spend of £600,000 per annum, without incurring any inflationary costs.
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Additional documents: Decision:
That the construction of a new primary school, as detailed in the submitted report, be agreed in principle subject to the consideration and approval of the detailed financial information set out in Part 2 of this agenda (item 19).
Reason for Decisions
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Horley area.
[The decisions on this item can be called in by either the Council Overview and Scrutiny Committee and / or the Children and Education Select Committee]
Minutes: In the absence of the Cabinet Member for Assets and Regeneration Programmes, the Cabinet Member for Schools and Learning presented the report, to approve the business case for the provision of a permanent one form entry (210 places and 26 place nursery) Diocesan primary school in Horley, as part of the Schools Basic Need Programme. She said that numbers of children in Horley had been increasing over several years, due in part to large scale housing development in Horley and the surrounding areas.
Mrs Hammond, the local Member for Horley West confirmed the need for additional school places in the area and said that the local community had been involved in the project. She was pleased that the school would open, with a reception class, in September 2014 but asked whether it was feasible to have a Year 3 intake at the same time, as this would alleviate pressure for junior school places in the area.
RESOLVED:
That the construction of a new primary school, as detailed in the submitted report, be agreed in principle subject to the consideration and approval of the detailed financial information set out in Part 2 of this agenda (item 19).
Reason for Decisions
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Horley area.
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School Expansion and Performance Improvement in the Farnham Area
Additional documents: Decision: (1) That approval be given for the South Farnham Academy to enhance leadership alongside developing and implementing a sustainable school improvement programme at Pilgrim’s Way school.
(2) That approval be given to transfer £750,000 from an existing scheme in the capital programme for capital investment in the South Farnham Academy to facilitate an increase in capacity in the area, through added infrastructure and the proposed leadership improvements.
(3) That approval to the above is based on tangible and agreed performance measures that South Farnham Academy will implement at Pilgrim’s Way within 2 academic years. These improvements will be monitored regularly by the local authority and Babcock 4S and through an annual review by the Cabinet Member for Schools and Learning.
Reasons for Decisions
Progress and outcomes for pupils at Pilgrim’s way school are of significant concern and early indications from the 2013 performance results show that previous improvements have plateaued. A poor Ofsted judgement is now a very serious possibility. Officers are confident that this leadership intervention will rapidly realise improvements to underperformance.
South Farnham Academy is a very popular and oversubscribed school and its long term success indicates its ability to support and lead improvements at Pilgrims Way school. The ability to admit more pupils overall into successful schools will ensure greater stability for the area and support the Council’s aspirations to provide appropriate facilities for local children in Surrey. This scheme of adaptation at the Academy’s Bourne site which will facilitate the provision of a further form of entry, increasing from 2 to 3 forms of entry, supports the expansion of popular and successful schools and will meet future demand. Combined with reputational improvements to Pilgrim’s Way through its sponsorship by the South Farnham Academy represents a whole locality solution to the quality and quantity of school places in the area.
[The decisions on this item can be called in by the Children and Education Select Committee] Minutes: The report was introduced by the Cabinet Member for Schools and Learning who said that it set out plans for the future of Pilgrim’s Way Primary School which was located within a mile of South Farnham Academy.
She said that the school had been underperforming and undersubscribed in recent years. Although the headteacher and staff had worked hard and it was no longer in special measures, it continued to obtain results that were beneath National Floor Targets in some areas and remained of a significant concern to officers.
Therefore, the County Council had entered into discussions with the Governing Bodies of both schools whom are in agreement to place Pilgrim’s Way under the management of South Farnham Academy via a multi academy trust which will be expected to have a transformative effect on the reputation and quality of educational outcomes at Pilgrim’s Way school. Improvement in the popularity of Pilgrim’s Way School will provide increased future capacity in the South Farnham area.
Finally, she drew attention to the amended recommendations (2) and (3).
RESOLVED (as amended):
(1) That approval be given for the South Farnham Academy to enhance leadership alongside developing and implementing a sustainable school improvement programme at Pilgrim’s Way school.
(2) That approval be given to transfer £750,000 from an existing scheme in the capital programme for capital investment in the South Farnham Academy to facilitate an increase in capacity in the area, through added infrastructure and the proposed leadership improvements.
(3) That approval to the above is based on tangible and agreed performance measures that South Farnham Academy will implement at Pilgrim’s Way within 2 academic years. These improvements will be monitored regularly by the local authority and Babcock 4S and through an annual review by the Cabinet Member for Schools and Learning.
Reasons for Decisions
Progress and outcomes for pupils at Pilgrim’s way school are of significant concern and early indications from the 2013 performance results show that previous improvements have plateaued. A poor Ofsted judgement is now a very serious possibility. Officers are confident that this leadership intervention will rapidly realise improvements to underperformance.
South Farnham Academy is a very popular and oversubscribed school and its long term success indicates its ability to support and lead improvements at Pilgrims Way school. The ability to admit more pupils overall into successful schools will ensure greater stability for the area and support the Council’s aspirations to provide appropriate facilities for local children in Surrey. This scheme of adaptation at the Academy’s Bourne site which will facilitate the provision of a further form of entry, increasing from 2 to 3 forms of entry, supports the expansion of popular and successful schools and will meet future demand. Combined with reputational improvements to Pilgrim’s Way through its sponsorship by the South Farnham Academy represents a whole locality solution to the quality and quantity of school places in the area. |
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LEADER / DEPUTY LEADER / CABINET MEMBER DECISIONS TAKEN SINCE THE LAST CABINET MEETING
Additional documents: Decision: That the decisions taken by the Leader, Deputy Leader and Cabinet Members since the last meeting, together with the decision taken by the Chief Executive, under Urgency Powers, be noted. (Appendix 4)
Reasons for Decisions
To inform the Cabinet of decisions taken under delegated authority. Minutes: RESOLVED:
That the decisions taken by the Leader, Deputy Leader and Cabinet Members since the last meeting and the decision taken by the Chief Executive under urgency powers be noted.
Reasons for Decisions
To inform the Cabinet of decisions taken under delegated authority. |
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EXCLUSION OF THE PUBLIC
Additional documents: Minutes: RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE CABINET. SET OUT BELOW IS A PUBLIC SUMMARY OF THE DECISIONS TAKEN.
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Contract Award - Early Help (Volunteer Support for Families with a Child under five years old)
Decision:
That contracts be awarded to Home Start Surrey (HSS) for the provision of the Early Help (Volunteer Support for Families with a child under 5) Service at the value, as set out in the submitted report.
Reasons for Decisions
The service will deliver increased quality through a strengthened and outcome focused service specification, ensure enhanced and clearly monitored contract delivery and move to a streamlined Countywide service model, with one lead provider forming a consortia covering all Districts and Boroughs.
[The decisions on this item can be called in by the Children and Education Select Committee] Minutes: The Cabinet Member for Children and Families presented the report, stating that it contained confidential information relating to item 12. She also confirmed that Guildford and Waverly Clinical Commissioning Group would contribute to the funding of this contract and that this was an historical arrangement.
RESOLVED:
That contracts be awarded to Home Start Surrey (HSS) for the provision of the Early Help (Volunteer Support for Families with a child under 5) Service at the value, as set out in the submitted report.
Reasons for Decisions
The service will deliver increased quality through a strengthened and outcome focused service specification, ensure enhanced and clearly monitored contract delivery and move to a streamlined Countywide service model, with one lead provider forming a consortia covering all Districts and Boroughs. |
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Horley North East Primary School - a new school providing 210 places and 26 pre-school places
Decision:
That the business case for the project to construct a new primary school be approved, with the cost not exceeding the sum set out in the submitted report.
Reasons for Decisions
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Horley area.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee and / or the Children and Education Select Committee]
Minutes:
The Cabinet Member for Schools and Learning said that this item was the confidential annex to item 14 and set out the business case and financial information for the provision of this new Diocesan Primary School in Horley. She confirmed that the project was included in the County Council’s schools basic need programme.
RESOLVED:
That the business case for the project to construct a new primary school be approved, with the cost not exceeding the sum set out in the submitted report.
Reasons for Decisions
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Horley area.
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Provision of Advertising Services for Statutory Notices
Decision: That a Contract be awarded to Alexander Advertising International Ltdfor 3 years with the option to extend for a further year, at an estimated value as set out in the submitted report, for the provision of Advertising Services for Statutory Notices to commence on 1 November 2013.
Reasons for Decisions
The existing contracts will expire on 31 October 2013. A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee]
Minutes: This item is the confidential annex to item 13 on the agenda.
RESOLVED:
That a Contract be awarded to Alexander Advertising International Ltdfor 3 years with the option to extend for a further year, at an estimated value as set out in the submitted report, for the provision of Advertising Services for Statutory Notices to commence on 1 November 2013.
Reasons for Decisions
The existing contracts will expire on 31 October 2013. A full tender process, in compliance with the requirement of EU Procurement Legislation and Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
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Property Transactions: Coroner Service Relocation Decision:
1. That the purchase of the freehold interest of Woking Magistrates Court for a total consideration as set out in the submitted report, be approved
2. That a contract be awarded for the fit out of the acquired property at a total cost as set out in the submitted report, subject to an appropriate procurement exercise.
Reasons for Decisions
As a consequence of the changes to the statutory responsibilities of the Coroner arising from the implementation of the Coroners and Justice Act 2009, the current Woking Coroner’s Court no longer provides suitable or appropriate accommodation. Woking Magistrates Court has been identified as a multi-purpose site suitable for providing office accommodation for the Coroner, the Assistant Coroners, the Coroner’s PA and the Coronial Staff (15-20 staff provided by Surrey Police and 2 staff provided by SCC), court accommodation for simultaneous Jury and non-Jury Inquests and archive storage for non-public Coronial records.
[The decisions on this item can be called in by the Council Overview and Scrutiny Committee]
Minutes: Mr Forster, the local Member was invited to speak and said that this purchase had support of both him and the local community.
RESOLVED:
1. That the purchase of the freehold interest of Woking Magistrates Court for a total consideration as set out in the submitted report, be approved
2. That a contract be awarded for the fit out of the acquired property at a total cost as set out in the submitted report, subject to an appropriate procurement exercise.
Reasons for Decisions
As a consequence of the changes to the statutory responsibilities of the Coroner arising from the implementation of the Coroners and Justice Act 2009, the current Woking Coroner’s Court no longer provides suitable or appropriate accommodation. Woking Magistrates Court has been identified as a multi-purpose site suitable for providing office accommodation for the Coroner, the Assistant Coroners, the Coroner’s PA and the Coronial Staff (15-20 staff provided by Surrey Police and 2 staff provided by SCC), court accommodation for simultaneous Jury and non-Jury Inquests and archive storage for non-public Coronial records.
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PUBLICITY FOR PART 2 ITEMS
Additional documents: Minutes: That non-exempt information relating to items considered in part 2 of the meeting may be made available to the press and the public, as appropriate. |