Agenda, decisions and minutes
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Contact: Vicky Hibbert or Anne Gowing 020 8541 9938 Email: anne.gowing@surreycc.gov.uk
Media
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APOLOGIES FOR ABSENCE
Additional documents: Minutes: No apologies were received. |
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MINUTES OF PREVIOUS MEETING:
The minutes from the meeting held on 28 April 2015 will be available in the meeting room half an hour before the start of the meeting. Additional documents: Minutes: The minutes of the meeting held on 28 April 2015 was confirmed and signed by the Chairman.
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DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest. · Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests. · Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register. · Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest. Additional documents: Decision: Non-pecuniary interests were declared by Mr Martin and Ms Le Gal for item 24. Minutes: Non-pecuniary interests were declared by Mr Martin and Ms Le Gal for item 24. |
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PROCEDURAL MATTERS
Additional documents: |
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Members' Questions
(i) The deadline for Member’s questions is 12pm four working days before the meeting (19 May 2015).
Additional documents: Minutes: There were none.
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Public Questions
The deadline for public questions is seven days before the meeting (19 May 2015).
Additional documents: Minutes: There were none.
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Petitions
The deadline for petitions was 14 days before the meeting and none have been received.
Additional documents: Minutes: No petitions were received. |
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Representations received on reports to be considered in private
To consider any representations received in relation why part of the meeting relating to a report circulated in Part 2 of the agenda should be open to the public. Additional documents: Minutes: No representations were received. |
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Reports have been received from the Council Overview and Scrutiny Committee and Adult Social Care Select Committee. Additional documents: Decision: Reports from the Adult Social Care Select Committee and the Council Overview and Scrutiny Committee were submitted. The recommendations and responses are attached as Appendices 1 and 2. Minutes: Reports from the Adult Social Care Select Committee and the Council Overview and Scrutiny Committee were submitted. The recommendations and responses are attached as Appendices 1 and 2. |
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A draft joint commissioning strategy for speech and language therapy services for children and young people aged 0-25 years has been proposed by the Council and Surrey Clinical Commissioning Groups. This paper outlines the key proposals from the strategy, a new speech and language therapy service structure to support children and young people in school and an alternative approach to how the Council should procure speech and language therapy services from April 2016.
[The decisions on this item can be called in by the Social Care Services Board]
Additional documents: Decision: RESOLVED:
1. That the Cabinet approves the draft commissioning strategy and the five joint commissioning principles within the strategy 2. That the Cabinet agrees in principle to the realignment of commissioning responsibilities for the Council and Surrey Clinical Commissioning Groups. 3. That the Cabinet agrees for work to continue in developing a detailed costing model for a new speech and language therapy service. At this stage it is estimated to mean an increase of £377,000 in the Council’s budget, to be made available from the School’s High Need Block and will be subject to Schools Forum approval in June. 4. That the Cabinet agrees that the new speech and language therapy service should be procured through devolving funding directly to special schools and specialist centres and bringing the mainstream service in-house to the Council. This service will be fully in place from September 2016. Reason for Recommendations: Early identification, timely interventions and an integrated school offer will create a service that is built from trust and confidence in the system, where meeting the communication needs of a child or young person is seen as everybody’s responsibility.
Implementing this joint commissioning strategy and resourcing and procuring the service differently will offer the following benefits :
· Single speech and language therapy service across Surrey for children and young people aged 0-25 years which focuses on achieving good outcomes and is co-designed with families and schools · A service that achieves value for money by allowing schools to manage the therapy provision directly · Clear commissioning principles and arrangements in place between Education and Health, including funding responsibilities · Investment into early years which focuses on early identification of need and timely intervention (i.e. significantly reduced waiting times and therapy at a time when it is needed) · Speech and language therapy that forms part of an integrated school offer for children and young people in specialist SEND provision · The joint commissioning strategy was reviewed at the Children and Education Select Committee on 26 January 2015. Recommendations including support for a hub and spoke structure for therapy provision and emphasis on post-16 provision are reflected in this paper.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the report by stating that a draft joint commissioning strategy for speech and language therapy services for children and young people aged 0-25 years has been proposed by the Council and Surrey Clinical Commissioning Groups.
She highlighted that local authority spend had increased by 39% since 2010/11 and she talked through the way in which the new arrangements will be funded.
She referenced the needs analysis that had been undertaken in January 2013 and informed Members that this had been undertaken at the end of a huge increase in birth rates. She went on to state that the report was still appropriate.
She drew Members attention to the 5 commissioning principles that were set out on page 9 of the submitted report and stated that this proposal will require funding of £377,000 to provide the new offers which was subject to agreement by the Schools Forum in June 2015.
The Cabinet Member for Children and Families Wellbeing welcomed the report and said that many residents had felt that arrangements in this area had not been satisfactory to meet the increased need across the county. She said that she felt it was an excellent model and it would allow a sustainable and continuous service which will enable Surrey children to get the therapy they need.
RESOLVED:
1. That the Cabinet approves the draft commissioning strategy and the five joint commissioning principles within the strategy 2. That the Cabinet agrees in principle to the realignment of commissioning responsibilities for the Council and Surrey Clinical Commissioning Groups. 3. That the Cabinet agrees for work to continue in developing a detailed costing model for a new speech and language therapy service. At this stage it is estimated to mean an increase of £377,000 in the Council’s budget, to be made available from the School’s High Need Block and will be subject to Schools Forum approval in June. 4. That the Cabinet agrees that the new speech and language therapy service should be procured through devolving funding directly to special schools and specialist centres and bringing the mainstream service in-house to the Council. This service will be fully in place from September 2016.
Reason for Recommendations: Early identification, timely interventions and an integrated school offer will create a service that is built from trust and confidence in the system, where meeting the communication needs of a child or young person is seen as everybody’s responsibility.
Implementing this joint commissioning strategy and resourcing and procuring the service differently will offer the following benefits :
· Single speech and language therapy service across Surrey for children and young people aged 0-25 years which focuses on achieving good outcomes and is co-designed with families and schools · A service that achieves value for money by allowing schools to manage the therapy provision directly · Clear commissioning principles and arrangements in place between Education and Health, including funding responsibilities · Investment into early years which focuses on early identification of need and timely ... view the full minutes text for item 105/15 |
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The council’s Corporate Strategy, agreed by Cabinet in February 2015, highlighted the importance of a digital strategy in the delivery of services to residents and delivering corporate priorities. An important element of the digital approach is technology which will facilitate collaboration across public services for the benefit of residents, and provide the right tools to enable staff to work flexibly. Implementation of the strategy will be undertaken in phases with reviews of current technology and as part of this, a move to Microsoft Office 365 for the council’s email and calendar systems is recommended. The adoption of Microsoft Office 365 for this functionality will facilitate document collaboration across boundaries and will enable staff to work from anywhere and using any device.
This report seeks approval from Cabinet to award an extension to the existing Microsoft Enterprise Agreement to Specialist Computer Centre for the provision of Microsoft Office 365 licences to commence on 1 July 2015, and for implementation costs for Office 365.
[The decisions on this item can be called in by the Council Overview Board] Additional documents: Decision: RESOLVED:
That the council migrates its email and calendar system from Lotus Notes to Microsoft Office 365, purchases extended licences as described in the submitted report, and engages with Microsoft and other implementation partners to assist with the migration.
Reasons for Decisions:
The adoption of Microsoft for the council’s email and calendar requirements will facilitate the delivery of the council’s digital strategy. The new system will enable collaborative working with partners and will deliver enhanced flexibility. The technology will ensure that the council’s technical platforms are modern and comparable with the very best technologies in both the public and private sectors.
[The decisions on this item can be called in by the Council Overview Board]
Minutes:
The Cabinet Member for Business Services and Resident Experience presented the report and stated that the adoption of Microsoft Office 365 will enable staff to work from anywhere and using any device and that it would provide a unified mail basis for the Orbis partnership. She stated that it would see the Council move away from Lotus Notes and will provide a better service for both staff and Members. She went onto inform Members that a pilot would take place in 2016.
The Cabinet Member for Adult Social Care, Independence and Wellbeing welcomed the move and requested to be involved in the pilot.
RESOLVED:
That the council migrates its email and calendar system from Lotus Notes to Microsoft Office 365, purchases extended licences as described in the submitted report, and engages with Microsoft and other implementation partners to assist with the migration.
Reasons for Decisions:
The adoption of Microsoft for the council’s email and calendar requirements will facilitate the delivery of the council’s digital strategy. The new system will enable collaborative working with partners and will deliver enhanced flexibility. The technology will ensure that the council’s technical platforms are modern and comparable with the very best technologies in both the public and private sectors. |
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This report seeks approval to award a framework agreement for the provision of Building Cleaning Services for Administrative and Operational Premises for the benefit of the Council to commence on 1 August 2015 as detailed in the recommendations as the current arrangements expire on 31 July 2015.
The report provides details of the procurement process, including the results of the evaluation process and, in conjunction with the Part 2 report, demonstrates why the recommended framework agreement and contract award delivers best value for money.
Due to the commercial sensitivity involved in the framework agreement and contract award process the financial details of the potential suppliers have been circulated as a Part 2 report.
N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 17.
[The decisions on this item can be called in by the Council Overview Board]
Additional documents: Decision:
RESOLVED:
1. That a framework agreement be awarded to Servest Group Limited for two years from 1 August 2015 with an option to extend for two further periods of one year each. 2. That an immediate call-off contract under the framework agreement be placed with Servest Group Limited for the Council for two years with an option to extend for two further periods of one year each. Reasons for Recommendations:
A full tender process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed. The recommendations provide best value for money for building cleaning services for the Council following a thorough evaluation process.
The framework agreement as awarded sets out the terms and conditions under which a specific purchase known as a call-off contract can be made on behalf of the Council during the term of the agreement.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: The Cabinet Member for Business Services and Resident Experience introduced the report which was seeking approval to award a framework agreement for the provision of Building Cleaning Services for Administrative and Operational Premises to commence on 1 August 2015.
She explained that a full tender process had been undertaken with a thorough evaluation process. She referred Members to the detail within the submitted report on the tender and strategy and said that it was providing value for money for taxpayers.
RESOLVED:
1. That a framework agreement be awarded to Servest Group Limited for two years from 1 August 2015 with an option to extend for two further periods of one year each. 2. That an immediate call-off contract under the framework agreement be placed with Servest Group Limited for the Council for two years with an option to extend for two further periods of one year each. Reasons for Recommendations:
A full tender process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed. The recommendations provide best value for money for building cleaning services for the Council following a thorough evaluation process.
The framework agreement as awarded sets out the terms and conditions under which a specific purchase known as a call-off contract can be made on behalf of the Council during the term of the agreement.
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Hinchley Wood Primary School
To approve the Business Case for the rebuilding of Cranleigh Church of England Primary School, a 1 Form of Entry Infant and 2 Form of Entry Junior provision (330 places), in the grounds of the adjacent Glebelands Secondary School by July 2017 and the disposal of the two existing school sites to release funding to pay for the cost of the proposed scheme.
N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 18.
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Additional documents: Decision: RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 19 in Part 2 of the agenda, the business case for the provision of an additional 1 Form of Entry (210 places) primary places in Esher be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Esher area.
[The decisions on this item can be called in by the Education and Skills Board] Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the report which was a business case for the expansion of Hinchley Wood Primary School from a 2 Form of Entry Primary (420 places) to a 3 Form of Entry Primary (630 places) creating 210 additional places in Claygate to help meet the basic need requirements in the Claygate area from September 2016.
She described the school as a popular and successful primary school with a ‘good’ Ofsted rating that is consistently oversubscribed. She referred to the consultation that had been undertaken in September 2014 and the concerns that had been raised about moving on to secondary school and adjustments have been made to the admissions arrangements to address this.
RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 19 in Part 2 of the agenda, the business case for the provision of an additional 1 Form of Entry (210 places) primary places in Esher be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Esher area.
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Westfield Primary School, Woking
To approve the Business Case for the expansion of Westfield Primary School from a 2 Form of Entry Primary (420 places) by 90 places as phase 1 of a 2 phase expansion, to a 3 Form of Entry Primary (630 places) creating 210 additional places in Woking to help meet the basic need requirements in the Woking area from September 2015.
N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 19.
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Additional documents: Decision: RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 20 in Part 2 of the agenda, the business case for the provision of an additional 90 places as phase 1 of a 2 phase expansion by 1 Form of Entry (210 places) primary places in Woking be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: The Cabinet Member for Schools, Skills and Educational Achievement commended the submitted report and informed Members that it was a business case for the expansion of Westfield Primary School from a 2 Form of Entry Primary (420 places) by 90 places and that this was the first of 2 phases. This was phase 1 of a 2 phase expansion, to a 3 Form of Entry Primary (630 places) creating 210 additional places in Woking to help meet the basic need requirements in the Woking area from September 2015.
She explained that the school had been rated a ‘good’ school by Ofsted in 2012 and has the capacity for 420 additional places.
She stated that the Council has made a £14m investment in the borough of Woking which equated to 1260 additional places.
RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 20 in Part 2 of the agenda, the business case for the provision of an additional 90 places as phase 1 of a 2 phase expansion by 1 Form of Entry (210 places) primary places in Woking be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
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Cranleigh Primary School Redevelopment
To approve the Business Case for the rebuilding of Cranleigh Church of England Primary School, a 1 Form of Entry Infant and 2 Form of Entry Junior provision (330 places), in the grounds of the adjacent Glebelands Secondary School by July 2017 and the disposal of the two existing school sites to release funding to pay for the cost of the proposed scheme.
N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 20.
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board] Additional documents: Decision: RESOLVED:
That, subject to the agreement of the detailed financial information for the rebuilding of the school as set out in agenda item 21 in Part 2 of the agenda, the business case for the rebuilding of the school be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient quality school places to meet the needs of the population in the Cranleigh area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: This report requested the approval of the business case for the rebuilding of Cranleigh Church of England Primary School, a 1 Form of Entry Infant and 2 Form of Entry Junior provision (330 places), in the grounds of the adjacent Glebelands Secondary School by July 2017 and the disposal of the two existing school sites to release funding to pay for the cost of the proposed scheme.
The Cabinet Member for Schools, Skills and Educational Achievement explained that this project involved rebuilding the whole setting in the grounds of the secondary school. She also highlighted that the school houses a speech and language centre and a nursery.
She informed Members that would be no change to the pupil admission number and that public consideration of notices was not necessary in this case.
The Deputy Leader stated that he welcomed this project warmly as it was a new school at zero cost.
RESOLVED:
That, subject to the agreement of the detailed financial information for the rebuilding of the school as set out in agenda item 21 in Part 2 of the agenda, the business case for the rebuilding of the school be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient quality school places to meet the needs of the population in the Cranleigh area.
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Bishop David Brown School, Woking
To approve the Business Case for the expansion of Bishop David Brown Secondary School from a 5 Form of Entry Secondary (750 places) to a 6 Form of Entry Secondary (900 places) creating 150 additional places in Woking to help meet the basic need requirements in the Woking area from September 2016.
N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 21.
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Additional documents: Decision: RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 22 in Part 2 of the agenda, the business case for the provision of an additional Form of Entry (150 places) secondary places in Woking be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: The Cabinet Member for Schools, Skills and Educational Achievement introduced the report which was to approve the business case for the expansion of Bishop David Brown Secondary School from a 5 Form of Entry Secondary (750 places) to a 6 Form of Entry Secondary (900 places) creating 150 additional places in Woking to help meet the basic need requirements in the Woking area from September 2016.
She notified Members that it was a relatively small secondary school in a developing area and the demand for year 7 places will be increasing. She said that the school had received a ‘good’ Ofsted rating at its last inspection in April 2014.
She went on to state that work had been undertaken to link up with development taking place in Sheerwater and sporting facilities will be available for the school to use.
The Cabinet Member for Highways, Transport and Flooding commended the approach and stated that having the leisure facilities paid for by the developer was a good news story.
RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 22 in Part 2 of the agenda, the business case for the provision of an additional Form of Entry (150 places) secondary places in Woking be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
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St Ann's Heath Junior School, Virginia Water
To approve the Business Case for the expansion of St Ann’s Heath Junior School from a two Form of Entry junior (240 places) to a three Form of Entry junior (360 places) creating 120 additional places in Virginia Water to help meet the basic need requirements in the Virginia Water area from September 2015.
N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 22.
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Additional documents: Decision: RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 23 in Part 2 of the agenda, the business case for the provision of an additional Form of Entry (120 places) junior places in Virginia Water be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Virginia Water area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes:
This report set out the business case for the expansion of St Ann’s Heath Junior School from a two Form of Entry junior (240 places) to a three Form of Entry junior (360 places) creating 120 additional places in Virginia Water to help meet the basic need requirements in the Virginia Water area from September 2015.
The Cabinet Member for Schools, Skills and Educational Achievement explained that there had not been enough reception places in 2012 and now additional junior school places were required. She said that the school was inspected by Ofsted in July 2013 and required improvement but that they had received support and the latest monitoring shows that they are much improved and are likely to get a ‘good’ judgement going forward.
She informed Members that planning permission had been granted by the Planning and Regulatory Committee in April 2015.
The Cabinet Member for Adult Social Care, Independence and Wellbeing stated that as the local member he was very pleased that this was the third school to be upgraded in his division. He said that he was delighted to see that consideration had been given to parking in this project.
The Cabinet Associate for the Built Environment thanked the Council’s property team and highlighted the challenge of delivering 2 school expansions by September 2015.
RESOLVED:
That, subject to the agreement of the detailed financial information for the expansion as set out in agenda item 23 in Part 2 of the agenda, the business case for the provision of an additional Form of Entry (120 places) junior places in Virginia Water be approved.
Reasons for Recommendations:
The proposal supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Virginia Water area.
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PROVISION OF A NEW SYSTEM FOR ADULT SOCIAL CARE
The contract with the current supplier of Adult Social Care’s case management and financial system expires on 31 October 2015. There is no option to extend the contract, though a new contract can be agreed for a time limited period.
This report sets out the proposal to enter into a new contract for a replacement I.T. system to meet Adult Social Care’s recording requirements for the foreseeable future.
N.B. An annex containing exempt information is contained in Part 2 of the agenda – item 23.
[The decisions on this item can be called in by the Social Care Services Board]
Additional documents: Decision: RESOLVED:
1. Approval be given to enter into a contract with Liquidlogic for the provision of the Adult Social Care I.T. System under the current contract with East Sussex County Council, where East Sussex acts as the central purchasing body for other Local Authorities. 2. Approval be given to enter into a new one year contract with the incumbent supplier to facilitate the migration to a new system. Reasons for Recommendations:
A contract with the new supplier will: a) provide all required functionality for Care Act implementation by 1 April 2016 b) enable integration with the Children’s System and the systems of health partners c) improve system usability and efficiency d) deliver a mobile working system and self-assessment functionality e) more closely align the Adult Social Care system with the council’s digital strategy f) support strategic alignment with East Sussex County Council
[The decisions on this item can be called in by the Social Care Services Board] Minutes: The Cabinet Member for Adult Social Care, Independence and Wellbeing informed Members that the contract with the current supplier of Adult Social Care’s case management and financial system would expire on 31 October 2015. He explained that 2 years of research had been undertaken and the conclusion was that in order to be compliant with the Care Act the Council would need to change.
He stated that there is no option to extend the contract, however a new contract can be agreed for a time limited period. He referred to links with East Sussex County Council and informed Members that the advantages of the proposal were set out on p87 of the submitted report.
He went on to state that the new system is used by Children’s Services and is in line with the Council’s digital strategy. It will also allow cohesive working with partners.
The Cabinet Member for Business Services and Resident Experience raised points around increase in demand and the ability for the new system to deal with this, close working with health partners and the contract with East Sussex County Council providing value for money.
The Cabinet Associate for Children, Schools and Families Wellbeing informed Members that her experience of working with Liquidlogic had been positive.
The Leader of the Council stated that using one system for social care was an excellent idea and a good step forward.
The Cabinet Member for Adult Social Care, Independence and Wellbeing informed Members that the report had been reviewed by the select committee and they had been happy with it.
RESOLVED:
1. Approval be given to enter into a contract with Liquidlogic for the provision of the Adult Social Care I.T. System under the current contract with East Sussex County Council, where East Sussex acts as the central purchasing body for other Local Authorities. 2. Approval be given to enter into a new one year contract with the incumbent supplier to facilitate the migration to a new system. Reasons for Recommendations:
A contract with the new supplier will: a) provide all required functionality for Care Act implementation by 1 April 2016 b) enable integration with the Children’s System and the systems of health partners c) improve system usability and efficiency d) deliver a mobile working system and self-assessment functionality e) more closely align the Adult Social Care system with the council’s digital strategy f) support strategic alignment with East Sussex County Council
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LEADER / DEPUTY LEADER / CABINET MEMBER DECISIONS TAKEN SINCE THE LAST CABINET MEETING
To note any delegated decisions taken by the Leader, Deputy Leader and Cabinet Members since the last meeting of the Cabinet. Additional documents: Decision: RESOLVED:
That the decisions taken by Cabinet Members since the last meeting, as set out in Annex 1 of the submitted report, be noted.
Reasons for Decisions:
To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.
Minutes: RESOLVED:
That the decisions taken by Cabinet Members since the last meeting, as set out in Annex 1 of the submitted report, be noted.
Reasons for Decisions:
To inform the Cabinet of decisions taken by Cabinet Members under delegated authority.
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EXCLUSION OF THE PUBLIC
That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act. Additional documents: Decision: RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE CABINET. SET OUT BELOW IS A PUBLIC SUMMARY OF THE DECISIONS TAKEN.
Minutes: RESOLVED that under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under paragraph 3 of Part 1 of Schedule 12A of the Act.
PART TWO – IN PRIVATE
THE FOLLOWING ITEMS OF BUSINESS WERE CONSIDERED IN PRIVATE BY THE CABINET. SET OUT BELOW IS A PUBLIC SUMMARY OF THE DECISIONS TAKEN.
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AWARD OF FRAMEWORK AGREEMENT FOR THE PROVISION OF BUILDING CLEANING SERVICES FOR ADMINISTRATIVE AND OPERATIONAL PREMISES
This is a part 2 annex relating to item 8.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview Board]
Decision: RESOLVED:
1. The framework agreement be awarded for the provision of Building Cleaning Services for Administrative and Operational Premises for two years from 1 August 2015, with an option to extend for two years. 2. An immediate call-off contract under the framework agreement for the benefit of the Council be placed for a two year contract term with an option to extend the contract for two years. Reasons for Recommendations:
The existing agreement will expire on 31 July 2015. A full tendering process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
[The decisions on this item can be called in by the Council Overview Board]
Minutes: The Cabinet Member for Business Services commended this Part 2 report, which contained the financial and value for money information relating to item 8.
Members queried the due diligence criteria and a discussion was held regarding the rationale used for matching quality against price.
RESOLVED:
1. The framework agreement be awarded for the provision of Building Cleaning Services for Administrative and Operational Premises for two years from 1 August 2015, with an option to extend for two years. 2. An immediate call-off contract under the framework agreement for the benefit of the Council be placed for a two year contract term with an option to extend the contract for two years. Reasons for Recommendations:
The existing agreement will expire on 31 July 2015. A full tendering process, in compliance with the requirements of Public Contracts Regulations 2006 and the Council’s Procurement Standing Orders has been completed, and the recommendations provide best value for money for the Council following a thorough evaluation process.
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Hinchley Wood Primary School
This is a part 2 annex relating to item 9.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Decision:
RESOLVED:
1. That the Cabinet approves the business case for the project to expand Hinchley Wood Primary School by 210 places, as set out in Annex 1 of the submitted report. 2. That the Cabinet approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Esher area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: This Part 2 report contained the financial and value for money information which related to item 9.
RESOLVED:
1. That the Cabinet approves the business case for the project to expand Hinchley Wood Primary School by 210 places, as set out in Annex 1 of the submitted report. 2. That the Cabinet approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Esher area.
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Westfield Primary School, Woking
This is a part 2 annex relating to item 10.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Decision:
RESOLVED:
1. That the Cabinet approves the business case for the project to expand Westfield Primary School by 90 places as phase 1 of a 2 phase project to provide an overall 210 places, as set out in Annex 1 of the submitted report. 2. Approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services, in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: This Part 2 report contained the financial and value for money information which related to item 10.
RESOLVED:
1. That the Cabinet approves the business case for the project to expand Westfield Primary School by 90 places as phase 1 of a 2 phase project to provide an overall 210 places, as set out in Annex 1 of the submitted report. 2. Approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services, in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area. |
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Cranleigh Primary School Redevelopment
This is a part 2 annex relating to item 11.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Decision: RESOLVED:
1. That the Cabinet approves the business case for the project to rebuild Cranleigh Church of England Primary School as set out in Annex 1 of the submitted report.
2. That the Cabinet approves that Surrey sign an Access Agreement to the new Southern Construction Framework and that the decisions to award this and future contracts under the Southern Construction Framework be delegated to the Chief Property Officer in consultation with the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Cranleigh area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: This Part 2 report contained the financial and value for money information which related to item 11.
RESOLVED:
1. That the Cabinet approves the business case for the project to rebuild Cranleigh Church of England Primary School as set out in Annex 1 of the submitted report.
2. That the Cabinet approves that Surrey sign an Access Agreement to the new Southern Construction Framework and that the decisions to award this and future contracts under the Southern Construction Framework be delegated to the Chief Property Officer in consultation with the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Cranleigh area.
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Bishop David Brown School, Woking
This is a part 2 annex relating to item 12.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Decision: RESOLVED:
1. That the Cabinet approves the business case for the project to expand Bishop David Brown Secondary School by 150 places, as set out in Annex 1 of the submitted report.
2. That the Cabinet approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: This Part 2 report contained the financial and value for money information which related to item 12.
RESOLVED:
1. That the Cabinet approves the business case for the project to expand Bishop David Brown Secondary School by 150 places, as set out in Annex 1 of the submitted report.
2. That the Cabinet approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Woking area.
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St Ann's Heath Junior School, Virginia Water
This is a part 2 annex relating to item 13.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview Board and/or the Education and Skills Board]
Decision: RESOLVED:
1. That the Cabinet approves the business case for the project to expand St Ann’s Heath Junior School by 120 places, as set out in Annex 1 of the submitted report.
2. That the Cabinet approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Virginia Water area.
[The decisions on this item can be called in by the Education and Skills Board]
Minutes: This Part 2 report contained the financial and value for money information which related to item 12.
RESOLVED:
1. That the Cabinet approves the business case for the project to expand St Ann’s Heath Junior School by 120 places, as set out in Annex 1 of the submitted report.
2. That the Cabinet approves the arrangements by which a variation of up to 10% of the total value may be agreed by the Strategic Director for Business Services in consultation with the Cabinet Member for Schools and Learning, the Cabinet Member for Business Services and the Leader of the Council.
Reasons for Recommendations:
The proposal delivers and supports the Authority’s statutory obligation to provide sufficient school places to meet the needs of the population in the Virginia Water area.
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PROVISION OF A NEW SYSTEM FOR ADULT SOCIAL CARE
This is the part 2 annex for item 14.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Social Care Services Board] Minutes: The confidential annex to the submitted report in item 14 of the agenda was noted. |
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Property Transactions - TOWN CENTRE REGENERATION
To approve the business case for the council’s participation in a regeneration scheme.
Exempt: Not for publication under Paragraph 3
Information relating to the financial or business affairs of any particular person (including the authority holding that information)
[The decisions on this item can be called in by the Council Overview Board]
Decision: RESOLVED:
1. That the County Council participates in the regeneration scheme by the contractual mechanisms and financial considerations outlined in the submitted report.
2. That the Strategic Director of Business Services is authorised to agree the appropriate contractual and financial arrangements, following the completion of all necessary due diligence, in consultation with the Leader, Director of Finance, Director of Legal & Democratic Services and the Chief Property Officer.
Reasons for Recommendations:
Participation in the scheme is in accordance with the council’s Investment Strategy; to invest in schemes that have the potential to support economic growth in the county. The council’s participation in this regeneration scheme will ensure that the proposed development proceeds and delivers a significant enhancement to the economic outcomes of the area. [The decisions on this item can be called in by the Council Overview Board] Minutes: Non-pecuniary interests were declared by Mr Martin and Ms Le Gal for this item.
The Investment Strategy agreed by Cabinet in July 2013 was developed in response to the requirement for the Council to maintain its financial resilience in the longer term. In facilitation of the strategy, Cabinet approved the business case for this regeneration project.
The Leader of the Council highlighted the key points of this proposal and commended the recommendations to Cabinet.
RESOLVED:
1. That the County Council participates in the regeneration scheme by the contractual mechanisms and financial considerations outlined in the submitted report.
2. That the Strategic Director of Business Services is authorised to agree the appropriate contractual and financial arrangements, following the completion of all necessary due diligence, in consultation with the Leader, Director of Finance, Director of Legal & Democratic Services and the Chief Property Officer.
Reasons for Recommendations:
Participation in the scheme is in accordance with the council’s Investment Strategy; to invest in schemes that have the potential to support economic growth in the county. The council’s participation in this regeneration scheme will ensure that the proposed development proceeds and delivers a significant enhancement to the economic outcomes of the area.
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PUBLICITY FOR PART 2 ITEMS
To consider whether the item considered under Part 2 of the agenda should be made available to the Press and public. Additional documents: Minutes: That non-exempt information relating to items considered in Part 2 of the meeting may be made available to the press and public, if appropriate. |