Agenda, decisions and minutes
PDF 347 KBVenue: Council Chamber, Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey ,RH2 8EF
Contact: Huma Younis or Sarah Quinn Email: huma.younis@surreycc.gov.uk
Media
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Apologies for Absence
Additional documents: Decision: Apologies were received from Marisa Heath. Minutes: Apologies were received from Marisa Heath. |
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Minutes of Previous Meeting: 25 July 2023
Additional documents: Decision: These were agreed as a correct record of the meeting.
Minutes: These were agreed as a correct record of the meeting.
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Declarations of Interest
Additional documents: Decision: There were none. Minutes: There were none. |
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Procedural Matters
Additional documents: |
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Additional documents: Decision: There were four member questions. The questions and responses were published in a supplement to the agenda.
Minutes: There were four member questions. The questions and responses were published in a supplement to the agenda.
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Additional documents: Decision: There were four public questions. The questions and responses were published in a supplement to the agenda.
Minutes: There were four public questions. The questions and responses were published in a supplement to the agenda.
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Petitions
Additional documents: Decision: There were none. Minutes: There were none. |
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Representations received on reports to be considered in private
Additional documents: Decision: There were none. |
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Reports from Select Committees , Task Groups, Local Committees and other Committees of the Council
Additional documents: Decision: There were none. |
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Additional documents: Decision: RESOLVED:
That the decisions taken since the last Cabinet meeting be noted. Minutes: The Cabinet Member for Property and Waste informed members that a decision had been taken so that residents could now bring small amounts of construction waste from do-it–yourself activities free of charge to communiy recycling centres in accordance with the changes to the Controlled Waste Regulations 2012 as proposed by Government. This would take effect from 1 September 2023.
RESOLVED:
That the decisions taken since the last Cabinet meeting be noted. |
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Cabinet Member of the Month
Additional documents: Decision: RESOLVED:
That the Cabinet Member of the Month update be noted. Minutes: The Cabinet Member for Property and Waste provided the Cabinet with an update on the work she and the services she supports had been undertaking. The following key points were raised:
· The commercial property investment portfolio now consisted of 16 assets, and brings in an annual passing rent of £16.12m. Whilst similar property portfolios had an average running yield of 5.35%, as a result of our successful implementation of strategy to maximise revenue, the council’s portfolio was returning 6.85%. · A Facilities Management (FM) Procurement exercise has been run by Land and Property with separate procurements being held for Hard FM and Soft FM. Mace Operate Ltd had been the successful bidder for both the Hard and Soft FM contracts with service delivery commencing from mid-November. The new operating model would bring benefits including improving the customer experience for service users. · With regards to capital projects, Children’s homes in Epsom and Walton had been completed, a new Shaw Family Contact Centre in Woking had been completed and handed over to operations and the SEND programme would be delivering 234 additional specialist school places by the end of 2023. · With regards to waste an update was given on the Suez contract which would be extended to 2029. SUEZ had also installed defibrillators at all Surrey community recycling centres.
Members commended the reuse initiatives being utilised at CRCs including donating walking aids collected at community recycling centres to Ukrainian based organisations for use in medical rehabilitation. The Cabinet Member for Children and Families commented that medical aids collected at CRCs were also donated to hospitals and the council’s adult social care service. Members commended the vast amount of work being undertaken by the land and property team to deliver education provision and library improvements.
The Leader thanked the Executive Director for Environment, Transport and Infrastructure and the Director for Waste for their negotiations around the Suez contract.
RESOLVED:
That the Cabinet Member of the Month update be noted. |
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Additional documents: Decision: RESOLVED:
Reasons for Decisions:
An annual youth justice plan is a statutory requirement for local authorities. This plan has been prepared following national guidance from the Youth Justice Board. (The decisions on this item can be called-in by the Children, Families, Lifelong Learning & Culture Select Committee)
Minutes: The report was introduced by the Cabinet Member for Children and Families who explained that there was a duty on the local authority to formulate and implement a Youth Justice Plan for Surrey. The plan had been circulated with partners and had been approved by the Surrey’s Youth Justice Board. It was explained that the Surrey Youth Justice Service was an ambitious and outcomes-focused service, demonstrating passion and purpose in its approach to reducing offending, supporting children, families and victims and creating a safer environment for Surrey’s residents in the process.
The Deputy Cabinet Member for Children and Families welcomed the plan and the work undertaken by the Youth Justice Service and in particular the Targeted Youth Team who start work with young people as soon as they enter custody. The Deputy Cabinet Member for Environment highlighted the work of the Skill Mill which found transformative and inspiring ways to engage with young people through various schemes.
RESOLVED:
Reasons for Decisions:
An annual youth justice plan is a statutory requirement for local authorities. This plan has been prepared following national guidance from the Youth Justice Board. (The decisions on this item can be called-in by the Children, Families, Lifelong Learning & Culture Select Committee)
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2023/24 MONTH 4 (JULY) FINANCIAL REPORT
Additional documents: Decision: RESOLVED:
1. That Cabinet notes the Council’s forecast revenue and capital budget positions for the year and the need for mitigating actions to be developed to offset the projected revenue overspend. 2. That Cabinet approves £3.5m of additional revenue spend (as set out in paragraph 9), in response to the Council’s recognition of the need to accelerate the improvements in service delivery in the following specific areas: · in-house Intensive Family Support Service · Quality Assurance and Performance in childrens’ services · Surrey LINK Card; and · Surrey’s street scene This temporary increase in spend is proposed to be funded from the Council’s contingency budget. Ongoing implications of these additional investments will be considered and factored into the 2024/25 budget planning process where appropriate and affordable. Reasons for Decisions: This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions. (The decisions on this item can be called-in by the Resources and Performance Select Committee)
Minutes: The Cabinet Member for Finance and Resources introduced the report explaining that at Month 4, the Council was forecasting an overspend of £21.1m against the 2023/24 revenue budget approved by Council in February 2023. In addition, £19.2m of net risks to the forecast position had been quantified.Directorates would be taking action to mitigate the forecast overspend and maximise the opportunities to offset risks, in order to contain costs within available budget envelopes. With regards to the Capital position, the Month 4 position showed a forecast spend of £292.1m against a budget of £326.4m, spend of £34.3m less than budget, mainly due to projected slippage in programmes within Highways & Transport and Land & Property. The Cabinet Member highlighted recommendation 2 within the report regarding approval of £3.5m of additional revenue spend. The Leader stated that the council was facing a challenging economic climate with huge increases in costs due to inflation. The council had managed the budget efficiently over the past 5 years and would be working hard to secure finances over the next few months. RESOLVED:
1. That Cabinet notes the Council’s forecast revenue and capital budget positions for the year and the need for mitigating actions to be developed to offset the projected revenue overspend. 2. That Cabinet approves £3.5m of additional revenue spend (as set out in paragraph 9), in response to the Council’s recognition of the need to accelerate the improvements in service delivery in the following specific areas: · in-house Intensive Family Support Service · Quality Assurance and Performance in childrens’ services · Surrey LINK Card; and · Surrey’s street scene This temporary increase in spend is proposed to be funded from the Council’s contingency budget. Ongoing implications of these additional investments will be considered and factored into the 2024/25 budget planning process where appropriate and affordable. Reasons for Decisions: This report is to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions. (The decisions on this item can be called-in by the Resources and Performance Select Committee)
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EXCLUSION OF THE PUBLIC
Additional documents: Minutes: RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.
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FUTURE WASTE TREATMENT AND DISPOSAL SERVICES
Additional documents: Decision: RESOLVED:
1. That Cabinet confirms its acceptance of the statement of position with DEFRA. Reasons for Decisions: See exempt minute [E-15-23] (The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
Minutes: The Cabinet Member for Property and Waste introduced the Part 2 report which contained information which was exempt from Access to Information requirements by virtue of Paragraph 3: information relating to the financial or business affairs of any particular person (including the authority holding that information).
RESOLVED:
1. That Cabinet confirms its acceptance of the statement of position with DEFRA. Reasons for Decisions: See exempt minute [E-15-23] (The decisions on this item can be called-in by the Communities, Environment and Highways Select Committee)
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PROPERTY TRANSACTION- DISPOSAL OF PROPERTY IN EPSOM
Additional documents: Decision: RESOLVED:
1. That Cabinet approves the sale of Karibu, Wells House, Spa Drive, Epsom KT18 7LR. Reasons for Decisions:
See exempt minute [E-16-23]
(The decisions on this item can be called-in by the Resources and Performance Select Committee)
Minutes: The Cabinet Member for Property and Waste introduced the Part 2 report which contained information which was exempt from Access to Information requirements by virtue of Paragraph 3: information relating to the financial or business affairs of any particular person (including the authority holding that information).
RESOLVED:
1. That Cabinet approves the sale of Karibu, Wells House, Spa Drive, Epsom KT18 7LR. Reasons for Decisions:
See exempt minute [E-16-23]
(The decisions on this item can be called-in by the Resources and Performance Select Committee)
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PUBLICITY FOR PART 2 ITEMS
Additional documents: Minutes: It was agreed that non-exempt information may be made available to the press and public, where appropriate. |