Agenda, decisions and minutes

Cabinet
Tuesday, 28 May 2019 2.00 pm

Venue: Ashcombe Suite, County Hall, Kingston upon Thames, Surrey KT1 2DN

Contact: Vicky Hibbert or Angela Guest  020 8541 9075 Email: angela.guest@surreycc.gov.uk

Webcast: View the webcast

Items
No. Item

78/19

Apologies for Absence

79/19

Minutes of Previous Meeting: (30 April 2019)

80/19

Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    ·         Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest

    ·         As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)

    ·         Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

    Additional documents:

    Minutes:

    There were none.

81/19

Leader Statement - Recycling Charges at Community Recycling Centres

    Additional documents:

    Minutes:

    The Leader referred to his speech at full Council where he had confirmed the Council’s commitment to the environment and the wish to make recycling as easy as possible for residents. He therefore announced that the proposed charges for disposal of DIY wood and roof felting to be introduced in June would be deferred and considered by the working group chaired by Dr Andrew Povey which would report back in the Autumn.

     

82/19

Members' Questions

83/19

Public Questions

84/19

Petitions

85/19

Representations received on reports to be considered in private

86/19

Reports from Select Committees , Task Groups, Local Committees and other Committees of the Council

87/19

Leader / Deputy Leader / Cabinet Member Decisions/ Investment Board Taken Since the Last Cabinet Meeting pdf icon PDF 103 KB

    To note any delegated decisions taken by the Leader, Deputy Leader, Cabinet Members and Investment Board since the last meeting of the Cabinet.

    Additional documents:

    Decision:

    RESOLVED:

     

    That the decisions taken by Cabinet Members / Investment Board under delegated authority since the last meeting be noted.

     

    Reason for Decision:

     

    To inform the Cabinet of decisions taken by the Leader, Cabinet Members and Investment Board under delegated authority.

     

    Minutes:

    The Cabinet Member for Environment & Waste reported that the reason for taking his decision was incorrect and the reason for reducing the speed limit down to 50mph on the relevant section of the A331 was due to ministerial directions to reduce levels of nitrous oxide. 

     

    RESOLVED:

     

    That the decisions taken by Cabinet Members / Investment Board under delegated authority since the last meeting be noted.

     

    Reason for Decision:

     

    To inform the Cabinet of decisions taken by the Leader, Cabinet Members and Investment Board under delegated authority.

     

88/19

2018/19 Financial Outturn Report pdf icon PDF 141 KB

    This report summarises:

    • The revenue and capital outturn for the financial year ended 31 March 2019; and
    • Details of service budget expenditure, carry forwards of capital budgets into 2019/20, a summary of the Reserves, Debt and Treasury Management activities into three Annexes.

     

    [The decisions on this item can be called in by the Corporate Overview Select Committee]

     

    Additional documents:

    Decision:

    RESOLVED:

     

    That the following be noted;

     

    1.    the Council’s overall revenue and capital budget positions as at 31 March 2019:

    ·         £21.8m underspend against the original 2018/19 budget;

    ·         Contributions to Reserves of £0.5m and those set out in paragraphs 3, 8 and 12 to 14 of the submitted report;

    ·         Use of £14.4m capital receipts in-year to support transformation; and

    ·         £117m service capital expenditure against £139m budget

     

    That the following be approved;

     

    2.    The carry forward of revenue budget underspends of £0.3m, in addition to the £4.1m approved at Month 11.

     

    3.    The carry forward of capital budget underspends of £19.5m.

     

    Reason for Decision:

     

    This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.

     

    [The decisions on this item can be called in by the Corporate Overview Select Committee]

    Minutes:

    The Cabinet Member for Finance highlighted various aspects of this report stating that it was a reflection of a balanced budget without the need for the use of reserves and that a further £0.5m had been moved to reserves. He also explained that the Council was half way through its transformation process and that whilst £106m of savings had been made there was still a further £100m of savings to find and future funding was uncertain.

     

    The Leader thanked officers and Cabinet for the hard work put in to get to this position.

     

    RESOLVED:

     

    That the following be noted;

     

    1.    The Council’s overall revenue and capital budget positions as at 31 March 2019:

    • £21.8m underspend against the original 2018/19 budget;
    • Contributions to Reserves of £0.5m and those set out in paragraphs 3, 8 and 12 to 14 of the submitted report;
    • Use of £14.4m capital receipts in-year to support transformation; and
    • £117m service capital expenditure against £139m budget

     

    That the following be approved;

     

    2.    The carry forward of revenue budget underspends of £0.3m, in addition to the £4.1m approved at Month 11.

     

    3.    The carry forward of capital budget underspends of £19.5m.

     

    Reason for Decision:

     

    This report is presented to comply with the agreed policy of providing a monthly budget monitoring report to Cabinet for approval of any necessary actions.

     

    The decision was unanimous.

     

89/19

EXCLUSION OF THE PUBLIC

    That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

    Additional documents:

    Decision:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

    Minutes:

    RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information under the relevant paragraphs of Part 1 of Schedule 12A of the Act.

     

90/19

Investment Disposal

    To approve recommendations for disposal of an investment.

     

    This Part 2 report contains information which is exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).

     

    Decision:

    RESOLVED:

     

    That the sale of the Council’s investment in [Exempt minute E-2-19] be approved at no less than the figures given in paragraph 18 of the submitted report and authority be delegated to the Executive Director of Resources to agree final terms for the sale.

     

    Reason for Decision:

     

    The sale will deliver a profit on the Council’s original investment delivering a capital receipt in support of its capital programme and limit its future financial risks. 

    Minutes:

    The Cabinet Member for Finance introduced this Part 2 report that contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).  It was proposed to dispose of an investment for which an attractive offer had been received.

     

    RESOLVED:

     

    That the sale of the Council’s investment in [Exempt minute E-2-19] be approved at no less than the figures given in paragraph 18 of the submitted report and authority be delegated to the Executive Director of Resources to agree final terms for the sale.

     

    Reason for Decision:

     

    The sale will deliver a profit on the Council’s original investment delivering a capital receipt in support of its capital programme and limit its future financial risks. 

     

    The decision was unanimous.

91/19

Land Disposal - Woking

Decision:

RESOLVED:

 

1.    That the sale of land as shown hatched on the plan in Annexe 1 of the submitted report to [Exempt minute E-3-19] on an unconditional basis be approved.

 

2.    That authority be delegated to the Chief Property Officer, in consultation with the Leader, the ability to accept up to a 10% variation in the sale price to reflect possible changes occurring during the technical and legal due diligence basis.

 

Reason for Decision:

 

The land at [Exempt minute E-4-19] Woking is not required to support service delivery, nor is it capable of generating a significant income.  The capital receipt will contribute to the funding sources available to the council in support of its delivery of services to its residents.

Minutes:

The Leader introduced this Part 2 report that contained information which was exempt from Access to Information requirements by virtue of paragraph 3 – Information relating to the financial or business affairs of any particular person (including commercially sensitive information to the bidding companies).  It was proposed to sell a parcel of land at Woking as it  was no longer required to support service delivery or capable of generating significant income, following abortive negotiations with a prospective purchaser and a re-marketing exercise.

 

RESOLVED:

 

1.    That the sale of land as shown hatched on the plan in Annexe 1 of the submitted report to [Exempt minute E-3-19] on an unconditional basis be approved.

 

2.    That authority be delegated to the Chief Property Officer, in consultation with the Leader, the ability to accept up to a 10% variation in the sale price to reflect possible changes occurring during the technical and legal due diligence basis.

 

Reason for Decision:

 

The land at [Exempt minute E-4-19] Woking is not required to support service delivery, nor is it capable of generating a significant income.  The capital receipt will contribute to the funding sources available to the council in support of its delivery of services to its residents.

 

The decision was unanimous.

 

92/19

Lease Acquisition - Walton

Decision:

RESOLVED:

 

  1. That the leasehold acquisition of the accommodation described in the submitted report [Exempt minute E-5-19] be approved.

 

  1. Approve the capital budget from unallocated resources within the current Capital Programme for the fit out and adaptation of the property in accordance with the layout plans approved by the service, on the basis the total capital cost and associated fees does not exceed [Exempt minute E-6-19] plus VAT.

 

  1. That authority be delegated to the Lead Strategic Asset Manager in consultation with the Leader and the Executive Director of Resources to procure specialist office fit out contractors to accelerate occupation following lease completion.

 

Reason for Decision:

 

There will be substantial business efficiencies and other associated benefits such as the ability of the Service to recruit and retain staff who are required to operate within the North East Quadrant and utilise a local office as a base office.

Minutes:

Children’s services serving the north east quadrant of Surrey are currently based in Fairmount House in Leatherhead. In order to improve practice, business efficiency and staff productivity in the North East Quadrant team, the Children’s service have proposed that the optimum location for staff to be relocated to would be within the Walton on Thames area.

 

RESOLVED:

 

  1. That the leasehold acquisition of the accommodation described in the submitted report [Exempt minute E-5-19] be approved.

 

  1. That the capital budget from unallocated resources within the current Capital Programme be approved for the fit out and adaptation of the property in accordance with the layout plans approved by the service, on the basis the total capital cost and associated fees does not exceed [Exempt minute E-6-19] plus VAT.

 

  1. That authority be delegated to the Lead Strategic Asset Manager in consultation with the Leader and the Executive Director of Resources to procure specialist office fit out contractors to accelerate occupation following lease completion.

 

Reason for Decision:

 

There will be substantial business efficiencies and other associated benefits such as the ability of the Service to recruit and retain staff who are required to operate within the North East Quadrant and utilise a local office as a base office.

 

The decision was unanimous.

 

93/19

PUBLICITY FOR PART 2 ITEMS