Agenda, decisions and draft minutes

Surrey Heath Local Committee
Thursday, 13 June 2019 7.00 pm

Venue: Kings International School, Watchetts Drive, Camberley, GU15 2PQ

Contact: Nikkie Thornton-Bryar  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Items
No. Item

1/18

OPEN FORUM

2/18

APOLOGIES FOR ABSENCE

3/18

DECLARATIONS OF INTEREST

    Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter;

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    Cllr Paul Deach made a declaration of interest as he is a family friend of the petitioner.

4/18

MINUTES OF THE LAST MEETING pdf icon PDF 73 KB

5/18

PETITIONS pdf icon PDF 67 KB

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    MAKING THE A30 SAFER

    We have been notified of a petition for railings on the A30 and this may be presented to the Committee. 

    A petition response has been prepared.

     

    Minutes:

    Holly Davies, a student from Collingwood College presented a petition, asking for improvements at the crossing point on the A30 at Old Dean.  This was an issue that impacted on the local community as the petitioner was concerned for the safety of students and pedestrians.  The petition called for the installation of guardrails to encourage the use of the footbridge.

     

    A petition response had been prepared by the Highways team.  The petitioner was thanked for raising the issue, as it was good to see people being enthusiastic about road safety.  The petition response detailed that it would not be possible to install a continuous length of railing in the location due to bus stops. 

     

    Councillors welcomed the petition and student presentation and were keen to know why students were not using the bridge.  Although the suggestion of railings was not agreed, Councillors were pleased to discuss the road safety concerns and encouraged the petitioners to continue to educate students to use the footbridge and make them realise the dangers.

6/18

WRITTEN PUBLIC QUESTIONS pdf icon PDF 105 KB

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

    Minutes:

    There were no written public questions received within the deadline.  However, Cllr Jarmila Halovsky-Yu (Windlesham Parish Councillor) emailed in 5 questions, which will be responded to outside the meeting.  These were with regard to:-

     

    1) M3 J3 Roundabout - plans to ease traffic congestion from Lightwater to Bagshot.

    2) Gordons Roundabout - plans to ease traffic congestion in all directions

    3) A322 / Gordons Roundabout traffic entering Lightwater - plans to ease speeding and increase safety.

    4) Red Road - plans to ease traffic on this road and surrounding areas

    5) Electric vehicles – plans for charging points in the borough

     

    The full questions and responses given will be attached to the minutes as Appendix A when available.

     

7/18

WRITTEN MEMBERS QUESTIONS

8/18

HIGHWAYS UPDATE pdf icon PDF 165 KB

    The highways update report details progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  It also provides an update on the latest budgetary position for highway schemes and revenue maintenance and asks members to consider introducing a one-way system over a short section of the B3029 High Street in Bagshot and to consider the proposed upgrading of an existing signalised pedestrian crossing on Frimley By-Pass.

     

    Additional documents:

    Decision:

    The local Committee received a report from the Highways Manager on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  The report also provided an update on the latest budgetary position for highway schemes and revenue maintenance and covered any relevant topical highways matters.

    The Local Committee (Surrey Heath) agreed to:

    i)              Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.      

    ii)             Note the budgetary position.

    iii)            Note a further Highways Update will be brought to the next meeting of the Committee.

    iv)           Advertise a notice in accordance with the Traffic Regulation Act 1984, detailing the proposed upgrading of the existing signalised pedestrian crossing on the A325 Frimley By-Pass (immediately west of the roundabout at its junction with Frimley Road, Frimley High Street and Portsmouth Road)from a Pelican Crossing to a Toucan Crossing.

    v)            Advertise a notice in accordance with the Traffic Regulation Act 1984, the effects of which would be to introduce a one-way system in the section of the B3029 High Street, Bagshot highlighted in the plan shown in Annex 1; and

    vi)           Any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable; and

    vii)          That the Order be made once any objections have been considered and resolved.

    Reason for decision:

    To enable progression of all highway related schemes and works.

    Recommendation (iv) is made to enable an existing signalised pedestrian crossing on the A325 Frimley By-Pass to be upgraded from a Pelican crossing to a Puffin crossing.

    Recommendations (v), (vi) and (vii) are made to enable a short section of one-way system to be introduced as part of a developer funded environmental enhancement scheme being introduced in Bagshot village centre.

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Andrew Milne, Area Highways Manager, SCC

    Petitions, Public Questions, Statements:  none

     

    The local Committee received a report from the Highways Manager on progress made with the delivery of proposed highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.  The report also provided an update on the latest budgetary position for highway schemes and revenue maintenance and covered any relevant topical highways matters.

     

    It was noted that County Council Members has all recently agreed that a proportion of their highways budget would go towards general maintenance.

     

    Members noted that the existing signalised crossing on the A325 Frimley By-pass is to be upgraded from Pelican to a Toucan (pedestrians and cyclists) crossing (not a Puffin crossing as stated in the report).

    The Local Committee (Surrey Heath) agreed to:

    i)              Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2019/20 financial year.      

    ii)             Note the budgetary position.

    iii)            Note a further Highways Update will be brought to the next meeting of the Committee.

    iv)           Advertise a notice in accordance with the Traffic Regulation Act 1984, detailing the proposed upgrading of the existing signalised pedestrian crossing on the A325 Frimley By-Pass (immediately west of the roundabout at its junction with Frimley Road, Frimley High Street and Portsmouth Road)from a Pelican Crossing to a Toucan Crossing.

    v)            Advertise a notice in accordance with the Traffic Regulation Act 1984, the effects of which would be to introduce a one-way system in the section of the B3029 High Street, Bagshot highlighted in the plan shown in Annex 1; and

    vi)           Any objections to the Traffic Regulation Order should be considered and resolved by the Area Team Manager for Highways in consultation with the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable; and

    vii)          That the Order be made once any objections have been considered and resolved.

    Reason for decision:

    To enable progression of all highway related schemes and works.

    Recommendation (iv) is made to enable an existing signalised pedestrian crossing on the A325 Frimley By-Pass to be upgraded from a Pelican crossing to a Puffin crossing.

    Recommendations (v), (vi) and (vii) are made to enable a short section of one-way system to be introduced as part of a developer funded environmental enhancement scheme being introduced in Bagshot village centre.

9/18

ON STREET PARKING REVIEW OF SURREY HEATH pdf icon PDF 110 KB

    Officers of Surrey County Council’s parking team have carried out a review of on street parking restrictions within the borough of Surrey Heath and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval is required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments, support or objections from members of the public.

     

     

     

    Additional documents:

    Decision:

    The Local Committee received a report on on street parking restrictions withing the borough of Surrey Heath.  Officers of Surrey County Council’s parking team had carried out a review and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval was required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments, support or objections from members of the public.

     

    The Local Committee (Surrey Heath) agreed:

     

    (i)                 the proposed amendments to on-street parking restrictions in Surrey Heath as described in the report and shown in detail on drawings in annex A, with an additional location for double yellow lines opposite the limited waiting bay outside 56 to 64 Guildford Road, Lightwater, subject to clarification and agreement from the borough council member for Lightwater.

     

    (ii)           that the local committee notes the funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Surrey Heath as shown on the drawings in annex A (plus Lightwater addition) are advertised and that if no objections are maintained, the orders be made.

     

    (iv)         That if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

     

    Reasons for decision:

     

    The waiting restrictions will make a positive impact towards:-

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

    ·         Better compliance

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Jack Roberts, Parking Officer, SCC

    Petitions, Public Questions, Statements:  none

     

    The Local Committee received a report on on-street parking restrictions within the borough of Surrey Heath.  Officers of Surrey County Council’s parking team had carried out a review and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval was required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments, support or objections from members of the public.

     

    The proposals included in the report were to be funded by the parking team, so there was no need for the Committee to agree any funding.  One of the proposals was to restrict parking in Chobham High Street during peak hours in order to reduce congestion and to improve air quality, as idling engines of queueing traffic were causing air pollution.  The proposal was discussed at length as the member of the Parish Council present raised concerns that the restriction would affect local businesses and would increase traffic speeds through the village.  It was agreed that the proposal be advertised, and that objections would be considered in detail in the usual manner.

     

    It was also noted that the new timed parking bays in Lightwater were being obstructed and it was agreed that this be looked at under this review.

     

    The Local Committee (Surrey Heath) agreed:

     

    (i)                 the proposed amendments to on-street parking restrictions in Surrey Heath as described in the report and shown in detail on drawings in annex A, with an additional location for double yellow lines opposite the limited waiting bay outside 56 to 64 Guildford Road, Lightwater, subject to clarification and agreement from the borough council member for Lightwater.

     

    (ii)           that the local committee notes the funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Surrey Heath as shown on the drawings in annex A (plus Lightwater addition) are advertised and that if no objections are maintained, the orders be made.

     

    (iv)         That if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

     

    Reasons for decision:

     

    The waiting restrictions will make a positive impact towards:-

     

    ·         Road safety

    ·         Access for emergency vehicles

    ·         Access for refuse vehicles

    ·         Easing traffic congestion

    ·         Better regulated parking

    ·         Better enforcement

    ·         Better compliance

10/18

COMMUNITY SAFETY ANNUAL REPORT pdf icon PDF 82 KB

    The local committee has a delegated budget of £3,000 for community safety projects in 2019/20. The report sets out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provides a progress update regarding last year’s funding.

     

    Decision:

    The Local Committee received a report on Community Safety funding.  There was a delegated budget of £3,000 for community safety projects in 2019/20 and the report set out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provided a progress update regarding last year’s funding.

     

    The Local Committee (Surrey Heath) agreed that:

                                                           

    (i)        The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

    (ii)       Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    (iii)      The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

    Reasons for decision:

    To agree a clear process for allocating the committee’s delegated community safety budget of £3,000 to local organisations and to receive an update on how funding was used in order to provide visibility and promote accountability within the Community Safety Partnership.

     

    Minutes:

    Declarations of Interest:      None

    Officers attending:  None

    Petitions, Public Questions, Statements:  None

     

    The Local Committee received a report on Community Safety funding.  There was a delegated budget of £3,000 for community safety projects in 2019/20 and the report set out the process by which this funding should be allocated to the Community Safety Partnership and/or other local community organisations that promote the safety and wellbeing of residents. The report also provided a progress update regarding last year’s funding.

     

    The Local Committee (Surrey Heath) agreed that:

     

    (i)        The committee’s delegated community safety budget of £3,000 for 2019/20 be retained by the Community Partnership Team, on behalf of the local committee, and that the Community Safety Partnership and/or other local organisations be invited to submit proposals for funding that meet the criteria and principles set out at section 3 of this report.

    (ii)       Authority be delegated to the Community Partnership Manager, in consultation with the Chairman and Vice-Chairman of the local committee and divisional members as appropriate, to authorise the expenditure of the community safety budget in accordance with the criteria and principles stated in section 3 of this report.

    (iii)      The committee receives updates on the project(s) that was funded, the outcomes and the impact it has achieved.

    Reasons for decision:

    To agree a clear process for allocating the committee’s delegated community safety budget of £3,000 to local organisations and to receive an update on how funding was used in order to provide visibility and promote accountability within the Community Safety Partnership.

     

11/18

TASK GROUP MEMBERSHIP REPORT pdf icon PDF 68 KB

    The Local Committee (Surrey Heath) is asked to review and agree the terms of reference and membership of task groups set by the Committee. 

     

     

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath) reviewed and agree the terms of reference and membership of task groups set by the Committee.  The membership was agreed to remain the same as last year, with the addition of Cllr Sashi Mylvaganam on the Major Projects Task Group and Charlotte Morley as the representative on the Surrey Heath Partnership.

     

    The Local Committee (Surrey Heath) agreed:

     

    (i)    The terms of reference for the Major Projects Task Group (see Annex 1) and the membership of the task group.

    (ii)    The terms of reference for the Parking Task Group (see Annex 1) and the membership of the task group.

    (iii)   The nominations to outside bodies (Surrey Heath Partnership) as set out in Annex 1.

     

    Minutes:

    Declarations of Interest:      None

    Officers attending:  Nicola Thornton-Bryar, Partnership Committee Officer, SCC

    Petitions, Public Questions, Statements:  none

     

    The Local Committee (Surrey Heath) reviewed and agree the terms of reference and membership of task groups set by the Committee.  The membership was agreed to remain the same as last year, with the addition of Cllr Sashi Mylvaganam on the Major Projects Task Group and Charlotte Morley as the representative on the Surrey Heath Partnership.

     

    The Local Committee (Surrey Heath) agreed:

     

    (i)    The terms of reference for the Major Projects Task Group (see Annex 1) and the membership of the task group.

    (ii)    The terms of reference for the Parking Task Group (see Annex 1) and the membership of the task group.

    (iii)   The nominations to outside bodies (Surrey Heath Partnership) as set out in Annex 1.

     

12/18

DECISION TRACKER pdf icon PDF 239 KB

13/18

FORWARD PLAN pdf icon PDF 53 KB

    To review and comment on the Forward plan of items to come to the Committee over the next year.

     

    Minutes:

    The forward plan was noted.  Further suggestions for items of interest were:-

    ·         Use of Community Infrastructure Levy (CIL) money

    ·         Electric Vehicle Charging Points

    ·         Local Policing Presentation

14/18

MEMBERS ALLOCATIONS SUMMARY 2018/19 pdf icon PDF 83 KB