Agenda, decisions and minutes
PDF 541 KBVenue: Camberley Theatre, Knoll Road, Camberley GU15 3SY
Contact: Nicola Thornton-Bryar Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD
| No. | Item |
|---|---|
|
APOLOGIES FOR ABSENCE
To receive any apologies for absence. Minutes: Apologies were received from Cllrs Denis Fuller, Josephine Hawkins and Paul Ilnicki. |
|
|
MINUTES OF THE LAST MEETING
To agree the Minutes of the last meeting held on 11 December 2014. Additional documents: Decision: The minutes of the last meeting were agreed and signed by the Chair. Minutes: The minutes of the last meeting held on 11 December 2014 were agreed and signed by the Chair. It was noted that the report on Pine Ridge School was not on the agenda. Talks with the school were continuing and a report would be brought to the July 2015 meeting. |
|
|
DECLARATIONS OF INTEREST
To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.
Notes: · In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.
· Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.
· Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.
· Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.
Minutes: Rodney Bates declared an interest in the Highways Report (page 31, Contingency Plans) as Berkshire Road, where Cllr Bates lives, was on the contingency list. |
|
|
WRITTEN PUBLIC QUESTIONS
To answer any written questions from residents or businesses within the area in accordance with Standing Order 69. Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting. Minutes: Two written public questions were received from David Powell and Ruth Hutchinson. The written questions and responses given are attached as Appendix B. |
|
|
PETITIONS
To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.
Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.
Three petitions have been received.
|
|
|
WRITTEN MEMBERS QUESTIONS
To receive any written questions from Members under Standing Order 47. Notice must be given in writing to the Community Partnership & Committee Officer by 12 noon 4 working days before the meeting. Minutes: There were no Member questions raised. |
|
|
RECEIVE PETITION - KINGSTON ROAD CROSSING, OLD DEAN ESTATE
We the undersigned petition Surrey County Council to:
'Put a zebra crossing on Kingston Road/ Road safety and improve the
roads' The petition states: “We are petitioning to replace the chicane on Kingston Road with a zebra crossing. We think this will make the roads safer and less dangerous to cross for local residents, including students from both Collingwood and Cordwalles schools. When the local schools start and finish there are lots of people getting picked up from the schools, which causes lots of traffic along Kingston Road. The school children walking home find it difficult to cross the road as they have to walk between the cars to cross, because of the traffic caused by the chicane. There are speed bumps and ways of slowing down the cars, however there are not many ways to cross the road. Also one of the speed bumps has worn down and no longer serves it purpose. We were hoping a crossing might be able to be put into place”.
Charlotte Smith and Emma Freeman (the petitioners) will have 3 minutes to address the meeting. Minutes: Charlotte Smith and Emma Freeman (Collingwood students) presented their petition to the Committee. The online petition contained 242 confirmed signatures and was backed with a written petition of a further 141 signatures. The petition stated:-
We the undersigned petition Surrey County Council to:
'Put a zebra crossing on Kingston Road/ Road safety and improve the
roads' The petition added: “We are petitioning to replace the chicane on Kingston Road with a zebra crossing. We think this will make the roads safer and less dangerous to cross for local residents, including students from both Collingwood and Cordwalles schools. When the local schools start and finish there are lots of people getting picked up from the schools, which causes lots of traffic along Kingston Road. The school children walking home find it difficult to cross the road as they have to walk between the cars to cross, because of the traffic caused by the chicane. There are speed bumps and ways of slowing down the cars, however there are not many ways to cross the road. Also one of the speed bumps has worn down and no longer serves it purpose. We were hoping a crossing might be able to be put into place”.
The students gave an excellent powerpoint presentation that clearly outlined the reasons why they felt that the changes were needed and why a zebra crossing should be installed. The students were thanked for their effort and initiative.
The Highways Manager referred to the “Road Safety Outside Schools” policy of the County Council, and clarified that traffic lights could have sensors fitted. A report will be produced for the next meeting. |
|
|
RECEIVE PETITION - KEEP BAGSHOT MOVING
We the undersigned
petition Surrey County Council to: 'Mark yellow hatch lines on
London Road/A30 Westbound, at Junction of Station Road and Bridge
Road, Bagshot’.
Mr Peter Vidgeon (the petitioner) will have 3 minutes to address the meeting. Minutes: Mr Peter Vidgeon presented his petition to the Committee. The online petition had received 261 confirmed signatures and a further 493 written signatures. The petition stated:
We the undersigned petition Surrey County Council to: 'Mark yellow hatch lines on London Road/A30 Westbound, at Junction of Station Road and Bridge Road, Bagshot’. The petition further added: “Mostly during the evening rush hour, the junction on the Westbound London Road/A30, Bridge Road and Station Road becomes blocked with homebound traffic, preventing drivers from Bridge Road and Station Road entering the A30. The traffic lights further West on the A30 at Yaverland Drive and the new Waitrose junction are not 'linked' with those at Bridge Road and together with the traffic emerging from Bagshot High Street it combines to cause the back-up of traffic almost to Bagshot Park on a regular evening basis. Yellow hatching in front of these two streets on the Westbound side of the A30 would help to alleviate the temper-inducing situation, which common sense tells you has to be safer for all road users and keeps the traffic moving through Bagshot.
The petitioner was thanked for his presentation. The issue was endorsed by the local Borough Councillor. The Highways Manager confirmed that the timings on the lights along that stretch of the A30 needed to be looked at following the construction works in the area. It was confirmed that the planning application had included a sum of money towards this planned work. The Chair did not rule out the possibility of a yellow hatched area, but felt that the light timings needed to be sorted first. A report will be produced for the next meeting.
|
|
|
RECEIVE PETITION - SPEED LIMIT & CROSSING ON A322 AT WEST END
A petition has been received regarding the speed limit and crossing on the A322 at West End.
The petition states: “We the undersigned support the content of this petition to Surrey County Council to reduce the speed limit on the A322 at West End to 30mph and to upgrade or provide a safer crossing point adjacent to the Inn at West End and the Brentmoor Road crossroads. Children cross this road to access the primary and secondary schools in West End. Residents with school age children and those with disabled family members have also expressed concern at the difficulty in crossing this road. A confusing mix of the heavy traffic, reduced sight lines, bus stop and pelican crossing in close proximity to road junction traffic signals contribute to the dangers at this natural crossing point. Put simply, the highways infrastructure here is not conducive to road safety”.
Mrs Tina Roberts (petitioner) will have 3 minutes to address the meeting.
Minutes: Mrs Tina Roberts presented her written petition containing 52 signatures to the Committee.
The petition stated: “We the undersigned support the content of this petition to Surrey County Council to reduce the speed limit on the A322 at West End to 30mph and to upgrade or provide a safer crossing point adjacent to the Inn at West End and the Brentmoor Road crossroads. Children cross this road to access the primary and secondary schools in West End. Residents with school age children and those with disabled family members have also expressed concern at the difficulty in crossing this road. A confusing mix of the heavy traffic, reduced sight lines, bus stop and pelican crossing in close proximity to road junction traffic signals contribute to the dangers at this natural crossing point. Put simply, the highways infrastructure here is not conducive to road safety”.
Mrs Roberts was thanked for her detailed presentation, which called for a mileage reduction, a flashing school sign and a review of the crossroads. The review was endorsed by the local County Councillor as the road had seen an increase in traffic. The Highways Manager referred to the “A322 corridoor study” being undertaken by Woking Borough Council to review movement from the M3 through to Brookwood, along with the County Council’s policy on Speed Limits. It was important to recognise that this was an “A” road, but that the speed would need to be balanced with the needs of local residents. It was noted that the Brentmoor crossroads do not give an indication to pedestrians of when to cross, so it was suggested that this be included in the traffic signal work scheduled for 2015/16. A full report will be brought to the next meeting.
|
|
|
PETITION RESPONSE - A30 BUS LANE
A petition to remove the Bus Lane on the A30 at Camberley was received at the last meeting. It is proposed that a public debate is held on this issue, with an Officer report coming to the next (July) meeting. Minutes: The Chair explained that a petition to remove the Bus Lane on the A30 at Camberley was received at the last meeting. It was proposed that a public debate be held on the issue, with an Officer report to be brought to the next meeting. |
|
|
YOUTH LOCAL PREVENTION - Leigh Middleton
The Local Committee is responsible for commissioning Local Prevention services to prevent young people becoming Not in Education, Employment or Training within their local area. The Local Committee Youth Task Group has recently met and received presentations from a range of potential providers. This papers sets out their recommendation for awarding Local Prevention. Decision: The Local Committee is responsible for commissioning Local Prevention services to prevent young people becoming Not in Education, Employment or Training within their local area. The Local Committee Youth Task Group met and received presentations from a range of potential providers.
The Local Committee (Surrey Heath) agreed to:
1) Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Windle Valley Youth Project for the value of £47,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
2) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to Windle Valley Youth Project for the value of £40,000 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
Minutes: The Local Committee is responsible for commissioning Local Prevention services to prevent young people becoming Not in Education, Employment or Training within their local area. The Local Committee Youth Task Group met and received presentations from a range of potential providers.
Members noted the reduction in the amount of funds available and that this would reduce targets (which would be agreed with the providers). The contracts would be monitored and annual reports would be brought to the Committee each year, with more regular reports to the Youth Task Group. Leigh Middleton was thanked for his help and support.
The Local Committee (Surrey Heath) agreed to:
1) Approve the Youth Task Group recommendation to award a contract for a 36 month period for One to One Work from 01 September 2015 to Windle Valley Youth Project for the value of £47,000 per annum (subject to future changes in SYP budgets). Within the contract there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
2) Approve the Youth Task Group recommendation to award a grant for a 36 month period for Neighbourhood Work from 01 September 2015 to Windle Valley Youth Project for the value of £40,000 per annum (subject to future changes in SYP budgets). Within this grant agreement there is the opportunity to extend the service for further two years, subject to budget changes, provider performance and any changes in the needs of young people.
|
|
|
HIGHWAYS UPDATE REPORT - Andrew Milne
To report progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2014/15 financial year.
The report also provides an update on the latest budgetary position for highway schemes, revenue maintenance and Community Enhancement expenditure.
Decision: The Local Committee (Surrey Heath) agreed to:
(i) Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year. (ii) Note the budgetary position. (iii) Note that a further Highways Update will be brought to the next meeting of this Committee.
Minutes: The Highways Manager presented his report to the Committee. A lot of posters were being placed around the area asking for scrap cars and vans etc. These are not legal on the highway and are a danger and distraction to motorists. The public and members were urged to remove and dispose of these notices and to avoid using these services. It was noted that the professional judgement of Highways Officers on road improvements should determine operational priorities and that although local opinion should be considered, this should not determine work schedules. The Local Committee (Surrey Heath) agreed to:
(i) Note the progress with the ITS highways and developer funded schemes, and revenue funded works for the 2014/15 financial year. (ii) Note the budgetary position. (iii) Note that a further Highways Update will be brought to the next meeting of this Committee.
|
|
|
MAJOR PROJECTS UPDATE REPORT - Steve Howard
The report is to update members on the current status and feedback from the EM3 LEP for the Surrey Heath Major transport schemes, namely the A30 / A331 Meadows Gyratory and Corridor Improvements, and Blackwater Valley Better Connectivity Sustainable Transport Package.
Additional documents: Decision: The A30 / A331 Meadows Gyratory and Corridor Improvements scheme is currently programmed to commence works in the 2015/16 financial year, but the Blackwater Valley Better Connectivity STP only has grant funding available for 2015/16 financial year. Therefore, this project will need to be completed by 31 March 2016.
The Local Committee (Surrey Heath) agreed to: (i) Note the progress made so far with the Major schemes submission (Annexes 1 & 2 provides layout plans). (ii) Note the draft proposals for the A30 / A331 Meadows Gyratory, and the Blackwater Better Connectivity STP - phase 1 (Annex 3). (iii) Consultation on the A30/A331 The Meadows project and the A331 junction with Riverside Way (Blackwater Valley STP) during the period 15 June to 26 July (6 weeks), and to delegate authority to the Area Team Manager, in consultation with the Chairman, Vice Chairman, the Member Task Group for Major Schemes, and the Project Managers for both projects to agree the final consultation material.
Minutes: The A30 / A331 Meadows Gyratory and Corridor Improvements scheme is currently programmed to commence works in the 2015/16 financial year, but the Blackwater Valley Better Connectivity STP only has grant funding available for 2015/16 financial year. Therefore, this project will need to be completed by 31 March 2016.
Steve Howard and his team were thanked for their hard work on this project and for taking forward the funding bids. Members noted that they would like to see a “cycling strategy” for Surrey Heath and suggested the new cycling officer be invited along to an informal meeting.
The Local Committee (Surrey Heath) agreed to: (i) Note the progress made so far with the Major schemes submission (Annexes 1 & 2 provides layout plans). (ii) Note the draft proposals for the A30 / A331 Meadows Gyratory, and the Blackwater Better Connectivity STP - phase 1 (Annex 3). (iii) Consultation on the A30/A331 The Meadows project and the A331 junction with Riverside Way (Blackwater Valley STP) during the period 15 June to 26 July (6 weeks), and to delegate authority to the Area Team Manager, in consultation with the Chairman, Vice Chairman, the Member Task Group for Major Schemes, and the Project Managers for both projects to agree the final consultation material.
|
|
|
LOCAL COMMITTEE AND MEMBERS ALLOCATIONS FUNDING UPDATE
Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.
For the financial year 2014/15 the County Council has allocated £10,300revenue funding to each County Councillor and £35,000 capital funding to each Local Committee. This report provides an update on the projects that have been funded since April 2014 to date.
Additional documents: Decision: Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.
For the financial year 2014/15 the County Council has allocated £10,300revenue funding to each County Councillor and £35,000 capital funding to each Local Committee.
The Local Committee (Surrey Heath) agreed to:
(i) Note the amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of the report.
Minutes: Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.
For the financial year 2014/15 the County Council has allocated £10,300revenue funding to each County Councillor and £35,000 capital funding to each Local Committee. Jenny Harvey was thanked for her work with Members on Allocations.
The Local Committee (Surrey Heath) agreed to:
(i) Note the amounts that have been spent from the Members’ Allocation and Local Committee capital budgets, as set out in Annex 1 of the report.
|
|
This report is produced for each meeting of the Local Committee (Surrey Heath) so that members can review the forward plan.
Decision: This report is produced for each meeting of the Local Committee (Surrey Heath) so that members can review the forward plan.
The Local Committee (Surrey Heath) noted the forward plan contained in the report.
Minutes: This report is produced for each meeting of the Local Committee (Surrey Heath) so that members can review the forward plan. It was noted that a report on Road Safety at Pine Ridge school would be included on the next agenda.
The Local Committee (Surrey Heath) noted the forward plan contained in the report.
|