Agenda, decisions and minutes

Surrey Heath Local Committee
Thursday, 1 October 2015 6.00 pm

Venue: Connaught Junior School, Manor Way, Bagshot, Surrey, GU19 5JY

Contact: Nicola Thornton-Bryar  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Note: Official Meeting starts at 6.30pm 

Items
No. Item

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APOLOGIES FOR ABSENCE

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MINUTES OF THE LAST MEETING pdf icon PDF 165 KB

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DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Minutes:

    There were no declarations of interest made at the meeting.

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PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

    Minutes:

    There were two petitions received by the local committee, these related to Frimley High Street Traffic Lights and the M3 traffic through Bagshot.

     

    The Committee noted that it would receive a report in response to the petition at the next meeting.

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Petition Response - Remove the Bus Lane in London Road, Camberley

    At the December 2014 Committee, an online petition of 251 signatures was submitted. 

     

    At the last meeting, the Chair proposed that the Officer report be deferred until the next meeting.  A public debate, organised by two Members and joint chaired by the Camberley Society was held in July 2015.

     

    This item will be subject to a report to the December Committee.

     

     

     

    Minutes:

    At the previous meeting the Chairman proposed that the officer report be deferred to a future meeting. Members noted that this item would be subject to a report at the December Meeting.

41/15a

Petition Response - Middleton Road Bridge

    At the last meeting (held on 2 July 2015) Members welcomed the petition but were disappointed with the report presented and felt that further traffic studies were required, possibly with costed solutions.  It was noted that it would be difficult to do much due to the bridge ownership. 

    The vegetation on the approach to the bridge has been cut back and Officers have met the petitioner on site.  The required traffic study will be undertaken once school term time commences in September 2015, so a report will not be presented until the December Local Committee.

     

    Minutes:

    This petition was presented to the last meeting, the traffic survey will be undertaken now that school term time has commenced, so the Members noted that this item would be subject to a report at the December Meeting.

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Petition Response - A322 at West End

    At the last Committee (held on 2 July 2015) Members requested further information on this item.

     

    Officers have met with the petitioner and Local Member and have discussed sites for the traffic studies.  The traffic study will be undertaken once school term time commences in September 2015, so a report will not be presented until the December Local Committee.

     

    Minutes:

    Officers have met with the petitioner and the local member and have discussed sites for the traffic studies. The traffic study will now take place as the school term time has commenced. Members noted that this item would be subject to a report at the December meeting.

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Petition Response - Bisley Speed Reduction

    At the last meeting, held on 2 July 2015, a hand written petition containing 120 signatures was presented by Hester Clark from Bisley Parish Council.

     

    The petition stated “We, the undersigned, petition Surrey County Council to reduce the speed limit from 40 MPH to 30 MPH on the A322 from the Gordons School roundabout to the Knaphill traffic lights through Bisley and West End.  Bisley Parish Council, who are sponsoring this petition, consider this measure will contribute to greater road safety and reduce the risk of death and serious injury to pedestrians and others who travel on or who have to cross this increasingly busy road.”

     

    Although this was mentioned under agenda item 6e (speed limit reduction at West End) it was noted that a full response would be given at the next meeting.

     

    The required traffic study will be undertaken once school term time commences in September 2015, so a report will not be presented until the December Local Committee.

     

    Minutes:

    This petition was received at the last meeting, and this was mentioned within the Highways Update report on the agenda, however Members noted that this item would be subject to a report at the December Meeting.

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 14 KB

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

     

    Two written public questions have been received to date and will be tabled at the meeting along with any others received.

    Additional documents:

    Minutes:

    There were three written public questions raised.  The questions and answers given at the meeting are attached as Annex B.

     

    As part of the discussion on the question relating to Broadway Road safe pedestrian crossing, Councillors Valerie White and Rebecca Jennings-Evans requested that this be looked at as a matter of urgency. The Chairman requested that the Area Highways Manager and Parking and Implementation Strategy Manager consider this request and bring a response back to the Committee. Cllr Rebecca Jennings-Evans requested that she be part of any meetings or conduct a site visit with the officers.

     

     

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WRITTEN MEMBERS QUESTIONS

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HIGHWAYS UPDATE pdf icon PDF 149 KB

    Andrew Milne, Highways Manager (NW) to report on progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2015/16 financial year.

     

    The report also provides an update on the latest budgetary position for highway schemes, revenue maintenance and Community Enhancement expenditure.

     

    Minutes:

    The Committee considered a report on the current position of local committee highways spend for the current and previous year. It was noted that Annex A had not been included with the agenda papers.

     

    The Area Highways Manager urged County Councillors to spend their Community Enhancement Fund before the end of October, or it will be returned for Highways officers to allocate.

     

    The Members discussed the Toshiba roundabout delays and noted that the issue had been raised with the contractor.

     

    The recommendations were proposed to enable progression of all highway related schemes and works.

     

    The Local Committee (Surrey Heath) noted:

     

    (i)    The progress with the ITS highways and developer funded schemes and revenue funded works for the 2015/16 financial year.          

    (ii)   The budgetary position.

    (iii)  That a further Highways Update will be brought to the next meeting of this Committee.

     

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D33 CHURCH LANE - SPEED LIMIT ASSESSMENT pdf icon PDF 129 KB

    The ITS work programme for Woking includes an assessment of the speed limit on Warbury lane, Knaphill.  The road is currently subject to the national speed limit of 60mph. The road is a very narrow country lane and includes a width restriction at each end of a one-way section of the road. The assessment suggests that a reduction of the speed limit would be appropriate but this would leave a relatively short length of church lane, between the surrey heath / Woking borough boundary and the 30mph speed limit in Bisley as national speed limit.

     

    Rather than leave this short length, it is proposed to reduce the speed limit over this length of Church Lane to 40mph to correspond to the lower limit that is proposed for Warbury Lane.

     

    Decision:

    The Local Committee (Surrey Heath) agreed that:

     

    (i)      The speed limit on Church Lane, Bisley between the Surrey Heath / Woking borough boundary and the start of the 30mph limit in Bisley be reduced to 40mph.

    (ii)     The speed limit change should be advertised in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed change and revoke any existing traffic orders, as necessary;

    (iii)    The Area Highways Manager, in consultation with the Chairman of the Surrey Heath Local Committee and the relevant Divisional Member, resolve any objections received in connection with this proposal.

    Reasons:

    The ITS work programme for Woking includes an assessment of the speed limit on Warbury lane, Knaphill. The road is currently subject to the national speed limit of 60mph. The road is a very narrow country lane and includes a width restriction at each end of a one-way section of the road. The road is used as a cut-through between Chobham road and the A322.

     

    The assessment suggests that a reduction of the speed limit would be appropriate but this would leave a relatively short length of Church Lane, between the Surrey Heath / Woking borough boundary and the 30mph speed limit in Bisley as national speed limit.

     

    Rather than leave this short length, it is proposed to reduce the speed limit over this length of Church Lane to 40mph to correspond to the lower limit that is proposed for Warbury Lane.

     

    Minutes:

    The Committee was asked to consider the reduction of speed limit along Church Lane, between the Surrey Heath / Woking borough boundary and the 30mph speed limit in Bisley as national speed limit.  

    The ITS work programme for Woking included an assessment of the speed limit on Warbury Lane, Knaphill. The road has been subject to the national speed limit of 60mph. The road is a very narrow country lane and includes a width restriction at each end of a one-way section of the road. The road is used as a cut-through between Chobham road and the A322.

     

    Rather than leave this short length, it was proposed to reduce the speed limit over this length of Church Lane to 40mph to correspond to the lower limit that is proposed for Warbury Lane.

     

    The Committee asked for clarification on the length of road that was been requested for a speed reduction, it was confirmed that this was 140meters. The Members were supportive of this proposal.

     

    The Local Committee (Surrey Heath) agreed that:

     

    (i)      The speed limit on Church Lane, Bisley between the Surrey Heath / Woking borough boundary and the start of the 30mph limit in Bisley should be reduced to 40mph.

    (ii)     The speed limit change should be advertised in accordance with the Road Traffic Regulation Act 1984, the effect of which will be to implement the proposed change and revoke any existing traffic orders, as necessary;

    (iii)    The Area Highways Manager, in consultation with the Chairman of the Surrey Heath Local Committee and the relevant Divisional Member, resolve any objections received in connection with this proposal.

     

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UPDATE ON LOCAL STRATEGIC TRANSPORT FRAMEWORK pdf icon PDF 159 KB

    Marc Woodall to present an update report on the Travel SMART programme in Surrey Heath and the Blackwater Valley and the Living Streets Walk To project.

     

    These programmes are funded via the Department for Transport’s Local Sustainable Transport Fund (LSTF).

     

    Additional documents:

    Minutes:

    The Committee received an update on the Travel SMART programme for Surrey Heath as it was approaching the halfway point and the report provided an update to members on progress so far.

     

    Members noted that the bikes mentioned in paragraph 2.8 of the report, and it was noted that the cycle hire system has been delivered to Frimley Business Park. Some Members asked about the possibility of improving the footpaths to support this work, and it was agreed that County Councillors Bill Chapman and Denis Fuller would work with the Area Highways Team on this.

     

    With regards to the walk to school programme, it was confirmed that they often meet once a week.

     

    The Local Committee (Surrey Heath) noted:

     

    (i)    The progress made to date on the Travel SMART programme in Surrey Heath and the Blackwater Valley and the forward programme to March 2016

    (ii)   The progress made to date on the Living Streets Walk To project in Surrey Heath and the Blackwater Valley the forward programme to March 2016

     

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PARKING REPORT pdf icon PDF 201 KB

    Jack Roberts, Parking Manager to present a report.

     

    Officers of Surrey County Council’s parking team have carried out a review of on street parking restrictions within the borough of Surrey Heath and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion. Committee approval is required in order to progress these changes to the stage of ‘formal advertisement’, where the proposed restrictions will be advertised for 28 days and open to comments or objections from members of the public.

     

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath) agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Surrey Heath as described in this report and shown in detail on drawings in Annex A, subject to the withdrawl of parking bays proposed in Southern Road (Map 1324), and confirmation of the status of the double yellow lines in Map 1365 (Blythwood Drive).

     

    (ii)           to allocate funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Surrey Heath as shown on the drawings in annex A are advertised and that if no objections are maintained, the orders are made.

     

    (iv)         That if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

     

    Reasons:

     

    Officers of Surrey County Council’s parking team have carried out a review of on street parking restrictions within the borough of Surrey Heath and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion.

     

    Minutes:

    The Committee considered the report of the County Council’s parking team. Officers had carried out a review of on street parking restrictions within the borough of Surrey Heath, consulting with divisional members, and identified changes which would benefit road safety and reduce instances of obstruction and localised congestion.

     

    Jack Roberts, the officer introducing the report updated Members that although there had been a late “For” vote regarding the consultation carried out in Badgerwood Drive, on balance this was still being proposed to not be taken forward.

     

    In the main the Members were supportive of the proposals and on several occasions praised the team for the way that they carried out these works. However there were a few clarification points that were requested as part of the discussion.

     

    This included the proposals for Blythewood Drive, for the Parking Officer to check whether last year’s line removal was dropped following consultation. It also included the removal of the proposals for Southern Road.

     

    The Committee also reminded officers the need for publicity on changes to service areas and for Surrey County and Surrey Heath Borough Council to work together on this.

     

    The Local Committee (Surrey Heath) agreed:

     

    (i)            the proposed amendments to on-street parking restrictions in Surrey Heath as described in this report and shown in detail on drawings in Annex A, subject to the withdrawl of parking bays proposed in Southern Road (Map 1324), and confirmation of the status of the double yellow lines in Map 1365 (Blythwood Drive).

     

    (ii)           that the local committee allocate funding as detailed in paragraph 5.1 of this report to proceed with the introduction of the parking amendments.

     

    (iii)          the intention of the county council to make an order under the relevant parts of the Road Traffic Regulation Act 1984 to impose the waiting and on street parking restrictions in Surrey Heath as shown on the drawings in annex A are advertised and that if no objections are maintained, the orders are made.

     

    (iv)          That if there are unresolved objections, they will be dealt with in accordance with the county council’s scheme of delegation by the parking strategy and implementation team manager, in consultation with the chairman/vice chairman of this committee and the appropriate county councillor. An additional member may be invited for comment.

     

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CHANGES TO THE COMMUNITY YOUTH WORK SERVICE IN SURREY HEATH BOROUGH pdf icon PDF 1 MB

    Leigh Middleton will be attending to present a report.  Services for Young People are proposing changes to how Community Youth Work is delivered in Surrey Heath.  These changes are designed so that the Community Youth Work Service (CYWS) are able to deliver youth work in areas where there is the greatest need of supporting young people into employability.

    Decision:

    The Local Committee (Surrey Heath) agreed:

     

    (i)            the proposals set out in paragraph 3.1, Option 1, as formal guidance for the Community Youth Work Service.

     

    (ii)           That the Senior Practitioner in consultation with the Practice Lead (West) and Chairman of the Youth Task Group may adjust the services on offer to meet the needs of young people as they change.

     

    Reasons:

     

    Services for young people are proposing changes to how Community Youth Work is delivered in Surrey Heath. 

     

    Minutes:

    Members considered a report proposing changes to how Community Youth Work is delivered in Surrey Heath.

     

    Members were supportive of the work that had been carried out by the team historically, noted that there would be a 31% reduction in resource allocated to Surrey Heath, and that the service would be working with partners colleagues to retain provision in the area.

     

    The Local Committee (Surrey Heath) agreed:

     

    (i)            the proposals set out in paragraphs 3.1, Option 1, as formal guidance for the Community Youth Work Service.

     

    (ii)           That the Senior Practitioner in consultation with the Practice Lead (West) and Chairman of the Youth Task Group may adjust the services on offer to meet the needs of young people as they change.

     

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ANNUAL PERFORMANCE REPORT FOR SERVICES FOR YOUNG PEOPLE pdf icon PDF 88 KB

    Gavin Kitchen, Youth Support Service Team Manager in Surrey Heath, will be attending to present the Annual Performance report for Services for Young People.

     

    The purpose of the report is to update the Local Committee on how Services for Young People has supported young people to develop their employability during 2014/15, which is the overall goal of Services for Young People.

     

     

    Additional documents:

    Minutes:

    This report looked back at the work of Services for Young People in Surrey Heath. Members were pleased to note the figures especially the reduction of Not in Education, Employment or Training (NEET) young people in the borough. They were also keen to express the excellent work of the Windle Valley Young People, and noted that one of the greatest challenges for the service was the mental health issues of young people.

     

    It was reported that the Local Committee has an important part to play in supporting the local development of Services for Young People, ensuring that they are providing the right support to young people in local communities. In particular they have an important formal role in relation to the Local Prevention Framework and Centre Based Youth Work.

     

    The Local Committee (Surrey Heath) noted how Services for Young People has supported young people to be employable during 2014/15, as set out in the appendix to the agenda report

     

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UPDATE ON BLACKWATER VALLEY SUSTAINABLE TRANSPORT PACKAGE - PHASE 1 pdf icon PDF 154 KB

    Paul Fishwick to present an update report.

     

    The paper is to brief members on the Blackwater Valley Sustainable Transport Package (Phase 1) project including the A331 Blackwater Valley Road Cycle corridor that was the subject of a consultation for six weeks between 15 June and 27 July 2015, and the progress made so far with the projects.

     

    Additional documents:

    Minutes:

    The report briefed members on the Blackwater Valley Sustainable Transport Package (Phase 1) project including the A331 Blackwater Valley Road Cycle corridor that was the subject of a consultation for six weeks between 15 June and 27 July 2015, and the progress made so far with the projects.

     

    Paul Fishwick, the officer introducing the report reported that this was a cross border project with Hampshire County Council and that the petition on the Hatches pathway has been responded to.

     

    The Local Committee (Surrey Heath) agreed:

     

    (i)    To note the results of the high level analysis of the public engagement (Annex 1).

    (ii)   To note the progress made on The Hatches bridleway19 (Red route).

    (iii)  To note that Hampshire County Council will deliver the Blue route improvements within their area.

    (iv)To note the progress made with the Green and Orange routes to design stage ready for delivery later in the financial year.

    (v)  To note that the Local Committee and the Transport Task Group will be updated on a regular basis during the life of the project.

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LOCAL COMMITTEE AND MEMBERS ALLOCATIONS FUNDING UPDATE pdf icon PDF 154 KB

    Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.

     

    For the financial year 2015/16 the County Council has allocated £10,300revenue funding to each County Councillor. This report provides an update on the projects that have been funded since April 2015 to date.

     

    Additional documents:

    Minutes:

    This was an update report on the funding the Surrey County Councillors receive to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.

     

    For the financial year 2015/16 the County Council has allocated £10,296 revenue funding to each County Councillor.

     

    Michelle Collins, the reporting officer, introduced the reports and the ways that the council publicised these projects. Cllr Rebecca Jennings-Evans suggested that Windle Valley Youth Project be considered for project funding.


    The Local Committee (Surrey Heath) noted the amounts that have been spent from the Members’ Allocation budget, as set out in Annex 1 of the report.

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FORWARD PLAN pdf icon PDF 73 KB