Agenda, decisions and minutes

Surrey Heath Local Committee
Thursday, 10 December 2015 6.00 pm

Venue: High Cross Church, Knoll Road, Camberley

Contact: Nicola Thornton-Bryar  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Note: Official Meeting starts at 6.30pm 

Items
No. Item

53/15

APOLOGIES FOR ABSENCE

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MINUTES OF THE LAST MEETING pdf icon PDF 139 KB

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DECLARATIONS OF INTEREST

    To receive any declarations of disclosable pecuniary interests from Members in respect of any item to be considered at the meeting.

     

    Notes:

    ·        In line with the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, declarations may relate to the interest of the member, or the member’s spouse or civil partner, or a person with whom the member is living as husband or wife, or a person with whom the member is living as if they were civil partners and the member is aware they have the interest.

     

    ·        Members need only disclose interests not currently listed on the Register of Disclosable Pecuniary Interests.

     

    ·        Members must notify the Monitoring Officer of any interests disclosed at the meeting so they may be added to the Register.

     

    ·        Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest.

     

    Decision:

    Councillor Rodney Bates declared a non-pecuniary interest in item 12 as he lived along Berkshire Road referred on page 60 of the agenda.

    Minutes:

    Councillor Rodney Bates declared a non-pecuniary interest in item 12 as he lived along Berkshire Road referred on page 60 of the agenda.

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PETITIONS RECEIVED

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting. Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Four new petitions have been submitted since the last meeting, and these will be received at the meeting:

     

    a)    Petition to install a pelican crossing on Portsmouth Road

    b)    A petition asking Surrey County Council to fully justify the proposal to install four-way traffic lights at Frimley Green

    c)    Petition to stop through traffic using Bagshot village as a short cut to the M3

    d)    Petition to Start a proper Traffic Management Plan for the Red Road

     

    Minutes:

    There were four petitions received by the local committee, these related to the installation of a pelican crossing on the Portsmouth Road, justification of the proposal to install four-way traffic lights at Frimley Green, stopping traffic using Bagshot Village as a shortcut to the M3 and to establish a proper Traffic Management Plan for Red Road.

     

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PETITION TO INSTALL A PELICAN CROSSING ON PORTSMOUTH ROAD [FOR INFORMATION]

    An e-petition has been submitted calling for Surrey County Council to install a pelican crossing on the Portsmouth Road, by the Grove School Gate: details are:

    Due to the ever increasing volume & speed (cars are not adhering to the 30mph speed limit before or after the 40mph limit) of traffic on the Portsmouth Road it has become harder and more dangerous for people to cross over, especially with young children attending the school. Older children leaving for secondary school are having to leave earlier to allow for crossing as it can take a while for a safe gap in traffic flow. However it is still safer to cross by the     school gate as we only have two lanes of cars to battle as     opposed to 5 lanes (2 lanes coming off and 3 lanes joining) up     by the roundabout.

     

    The petition closed in November 2015 and was signed by 242 people.

    The lead petitioner Mrs Vickie Wootton will attend and address the Committee.

    Decision:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

    Minutes:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

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PETITION TO JUSTIFY PROPOSAL TO INSTALL FOUR-WAY TRAFFIC LIGHTS AT FRIMLEY GREEN [FOR INFORMATION]

    An e-petition calling on Surrey County Council to fully justify the proposal to install four-way traffic lights at Frimley Green has been submitted and signed by 1,220 people before it closed on 23/11/15.

     

    The details read:

    “As part of the proposed Princess Royal Barracks, Deepcut development, it is proposed to install four-way traffic lights on the approach roads to Frimley Green to counter the anticipated increase in traffic flows through Frimley Green. There is local concern that this proposal will have an adverse effect on traffic congestion and will likely cause greater delay than currently experienced during peak times. Consideration should therefore be given to delaying road infrastructure changes until the extent of increase traffic flows can actually be measured. Frimley Green is not a town centre it is a village and as such the installation of four-way traffic lights and the associated congestion and pollution this will likely cause is considered a step too far in preserving Frimley Green as a village.”

     

    Mr Cliff Hilton will address the Committee on the petition.

    Decision:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

    Minutes:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

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PETITION TO STOP THROUGH TRAFFIC USING BAGSHOT AS A SHORT CUT [FOR INFORMATION]

    An e-petition which closed on 23/11/15 and has attracted 167 signatures calls on Surrey County Council to “stop through traffic using Bagshot as a short cut to and from the M3 and control the speed of traffic with robust traffic calming measures along the Guildford Road past the White Hart public house.”

     

    The lead petitioner is Mr Andrew Willgoss and the reasons for the petition are:

    “Through traffic is frequently stationary between 4 and 8pm all the way from the Cedar tree to the Merit tyre garage. It is possible during this time to witness the continuous traffic coming from the A322 into Bagshot, The community speedwatch data shows an average of 37.8mph in a 30mph limit. The council use the argument that local businesses want this through traffic, when it is quite clear this traffic does not stop in the village and actually makes using local shops difficult.”

    Decision:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

     

    Minutes:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

     

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PETITION: TRAFFIC MANAGEMENT PLAN FOR RED ROAD

    An e-petition (started on www.change.org) calling on Surrey County Council to “start a proper Traffic Management Plan for the Red Road Lightwater” had been signed by 742 people by the petitions deadline for this meeting,

    The petition highlights speeding, poor lighting, and problems when cars try to run right from Lightwater Road and Macdonald Road junctions, calling for traffic lights or roundabouts as well as improvements to street lighting.

    Mr Tim Brooks is the lead petitioner.

    Decision:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

     

    Minutes:

    The Local Committee (Surrey Heath) agreed that it would refer the request to the highways team to look at the options, consider the accident data and bring back recommendations to the next local committee.

     

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WRITTEN PUBLIC QUESTIONS

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

    Minutes:

    The Local Committee (Surrey Heath) received and answered three formal questions (as per Annex A).

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WRITTEN MEMBERS QUESTIONS

    To receive any written questions from Members under Standing Order 47.  Notice must be given in writing to the Community Partnership & Committee Officer by 12 noon 4 working days before the meeting.

    Minutes:

    No Member written questions were received for this committee.

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DECISION TRACKER [FOR INFORMATION] pdf icon PDF 231 KB

    The Decision Tracker report enables members to see what has happened following decisions taken at a previous Local Committee meeting. Items are removed after they have been reported as complete.

    Minutes:

    The Local Committee (Surrey Heath) noted the decision tracker.

     

    In particular, the Local Committee (Surrey Heath) noted:

     

    (i)    That the issue of the crossing at Collingwood would be brought to the next meeting of the Committee     

    (ii)   The anti-social parking outside Cordwalles Junior School was not currently enforceable due to lack of appropriate signage.

     

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PETITION RESPONSE - A322 AT WEST END SPEED LIMIT [FOR DECISION] pdf icon PDF 850 KB

    Andrew Milne (Area Highways Manager) will present this report.

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath)

     

    (i)            Agreed that the speed limit along this stretch of road be reduced to 30mph, and

    (ii)           Noted that the possibility of introducing a dedicated pedestrian phase within the traffic lights is being reviewed with the option to fund during the next financial year.

     

    As this decision was relating to a speed limit change, and contrary to the officer recommendation, the Surrey County Council Speed Limit Policy states that this item be referred to the Cabinet Member for Highways, Transport and Flooding for consideration.

     

    Reasons for decision

    The speed limits to either side of this stretch of road are 30mph and the committee considered that this should be amended to be in line with this situation.

    Minutes:

    The Local Committee considered a report responding to a petition received in March 2015 requesting the reduction of the speed limit along the A322 at West End. The officer recommendation was that the speed should not be reduced, and this had been supported by Surrey Police but to upgrade a safer crossing point adjacent to The Inn at West End and the Brentmoor Road crossroads. It was noted that the police were not in support of any reduction in the speed limit for this stretch of road

     

    Andrew Milne (Area Highways Manager NW) presenting the item explained that there had been a traffic survey carried out, accident reports consulted and other relevant agencies including Surrey Police. The evidence indicated that a reduction in the speed limit would not meet the criteria within the Surrey Speed Limit Policy. Therefore the recommendation is not to reduce the speed limit.

    The Committee felt that the reasons put forward in the report recommending that the speed limit should not be changed were not sufficient especially considering the reduction in similar stretches of the A322 and that the impact on residents was unreasonable. The Committee considered that reducing the speed limit to 30mph would bring the speed limit in line with the rest of the surrounding infrastructure and more in keeping with the surroundings.

     

    The Local Committee (Surrey Heath)

     

    (i)            Agreed that the speed limit along this stretch of road be reduced to 30mph, and

    (ii)           Noted that the possibility of introducing a dedicated pedestrian phase within the traffic lights is being reviewed with the option to fund during the next financial year.

     

    As this decision was relating to a speed limit change, and contrary to the officer recommendation, the Surrey County Council Speed Limit Policy states that this item be referred to the Cabinet Member for Highways, Transport and Flooding for consideration.

     

    Reasons for decision

    The speed limits to either side of this stretch of road are 30mph and the committee considered that this should be amended to be in line with this situation.

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PETITION RESPONSE - BISLEY SPEED REDUCTION REPORT [FOR DECISION] pdf icon PDF 601 KB

    Mr Andrew Milne (Area Highways Manager) will present this report.

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath) agreed that a 30mph speed limit should be adopted along this stretch of road.

     

    As this decision was relating to a speed limit change, and contrary to the officer recommendation, the Surrey County Council Speed Limit Policy states that this item be referred to the Cabinet Member for Highways, Transport and Flooding for consideration.

     

    Reasons for decision

    The speed limits to either side of this stretch of road are 30mph and the committee considered that this should be amended to be in line with this situation.

     

    Minutes:

    The Local Committee considered a report responding to a petition received in March 2015 requesting the reduction of the speed limit to 30mph on the A322 from the Gordon’s Roundabout to the Knaphill traffic lights.

     

    Andrew Milne (Area Highways Manager NW) presenting the item explained that there had been a traffic survey carried out, accident reports consulted and other relevant agencies including Surrey Police. The evidence indicated that a reduction in the speed limit would not meet the criteria within the Surrey Speed Limit Policy. Therefore the recommendation is not to reduce the speed limit.

    The Committee felt that the reasons put forward in the report recommending that the speed limit should not be changed were not sufficient especially considering the reduction in similar stretches of the A322 and that the impact on residents was unreasonable. The Committee considered that reducing the speed limit to 30mph would bring the speed limit in line with the rest of the surrounding infrastructure and more in keeping with the surroundings.

     

    The Local Committee (Surrey Heath) agreed that a 30mph speed limit should be adopted along this stretch of road.

     

    As this decision was relating to a speed limit change, and contrary to the officer recommendation, the Surrey County Council Speed Limit Policy states that this item be referred to the Cabinet Member for Highways, Transport and Flooding for consideration.

     

    Reasons for decision

    The speed limits to either side of this stretch of road are 30mph and the committee considered that this should be amended to be in line with this situation.

     

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REPORT: CAMBERLEY TOWN CENTRE PLANS & PETITION RESPONSE ON BUS LANE, LONDON ROAD [FOR INFORMATION] pdf icon PDF 195 KB

    The report provides an overview of the A30 & Camberley Town Centre Highways Improvement Scheme and expected public consultation in 2016, and gives a response to the petition which called for removal of the A30 Bus Lane in London Road, see Section 4 of the report.

     

     

    Additional documents:

    Minutes:

    Members considered a report which outlined the joint Surrey County Council and Surrey Heath Borough Council work that is developing the A30 and Camberley Town Centre Highways Improvement Scheme. Paul Millin (Group Manager Travel and Transport) presented this report.

     

    Members were supportive of the work that had been carried out by the team to date.  It was noted that the Meadows Gyratory system had already received funding from the Enterprise M3 (EM3) Local Enterprise Partnership (LEP) and that a further bid would be submitted covering the stretch of the A30 from Frimley Road to Knoll Road.  The LEP have identified Camberley as a “step-up” location.

     

    The intention was to undertake an extensive consultation exercise in a number of locations starting in Spring 2016. It was noted that the villages should also be consulted.  Paul explained that he anticipated bringing the parish councils together to receive a joint presentation as part of the wider consultation.

     

    It was noted that the petition must be borne in mind as part of the consultation exercise. The caveat concerning the Bracebridge Link was noted and it was pointed out that without the completion of this link it would not be possible to remove the car parking along that stretch of the A30 and thus improve traffic flow.

     

    The future report should note that the buses using the A30 were now fitted with equipment to change the traffic light sequence.  The existing traffic lights may need to be modified to utilise this on-board technology.

     

    Noting the number of past accidents along the A30, the future report should analyse whether the presence of a bus lane had been a contributory factor in causing those accidents.

     

    The Local Committee (Surrey Heath) noted

     

    (i)            The progress achieved to date and the future steps in the development of the A30 and Camberley Town Centre Highways Improvement Scheme and the role it will have in supporting the delivery of the Town Centre Area Action Plan

     

    (ii)           The establishment of the Major Scheme Members Task Group that is overseeing and scrutinising the development of the A30 and Camberley Town Centre Highways Improvement Scheme

     

    (iii)          That a future report setting out the detail of the A30 and Camberley Town Centre Highways Improvement Scheme is to be brought back to the Local Committee in summer 2016, post public consultation but pre submission of the business case to the Enterprise M3 Local Economic Partnership.

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RESPONSE TO THE PETITION ON SAFETY MEASURES AT MIDDLETON ROAD BRIDGE {FOR DECISION} pdf icon PDF 589 KB

    Mr Andrew Milne (Area Highways manager) will present this report.

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath) agreed that signage improvements are implemented as identified within the agenda report.

     

    Reasons for decision

    This will enable the highways team to carry out the works proposed to address the issues raised in petitions received.

    Minutes:

    The Committee considered a report responding to a petition that had been received at its meeting in July 2015. The report was suggesting that signage improvements should be made to the area. Andrew Milne (Area Highways Manager NW) presented this item.

     

    Members welcomed the report.  It was noted that the vegetation had already been cut back.  It was noted that if any of the soil were to be removed it would require a full structural survey to ensure that the possibility of a future landslip was not increased.

     

    The Local Committee (Surrey Heath) agreed that signage improvements are implemented as identified within the agenda report.

     

    Reasons for decision

    This will enable the highways team to carry out the works proposed to address the issues raised in petitions received.

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HIGHWAYS UPDATE [FOR DECISION] pdf icon PDF 441 KB

    Mr Andrew Milne (Area Highways Manager) will present this report, which includes proposed capital schemes for 2016-17.

    Additional documents:

    Decision:

    The Local Committee (Surrey Heath)

     

    (i)            Noted the progress with the Integrated Transport, highways and developer funded schemes, and revenue funded works for the 2015-16 financial year

     

    (ii)           Agreed the proposed capital works programme for 2016-17

     

    (iii)          Noted the budgetary position, and that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reasons for decision

    This will enable the highways teams to plan and progress the highways work for the 2016-17 programme.

    Minutes:

    The Committee considered a report on the position of the 2015/16 schemes funded by the Local Committee, and the proposed schemes for 2016/17. Andrew Milne (Area Highways Manager NW) presented this item. 

     

    It was noted that the Local Committee Highways budget for 2016/17 had not yet been agreed by Cabinet.  There was a possibility that a reduction of £35k - £40k might be imposed which would impact on the projects that could be funded.

     

    It was noted that only one third of the funding allocated towards drainage and ditches had been allocated. This was because other funding had been drawn to cover those costs so that other works could be carried out.

     

    It was noted that compliments had been received about the quality of work undertaken at School Road in Windlesham.

     

    It was understood that colleagues working on Project Horizon were currently reassessing and prioritising future work and it was anticipated that an update would be issued in the next two to three months.

     

    The Local Committee (Surrey Heath)

     

    (i)            Noted the progress with the Integrated Transport, highways and developer funded schemes, and revenue funded works for the 2015-16 financial year

     

    (ii)           Agreed the proposed capital works programme for 2016-17

     

    (iii)          Noted the budgetary position, and that a further Highways Update will be brought to the next meeting of this Committee.

     

    Reasons for decision

    This will enable the highways teams to plan and progress the highways work for the 2016-17 programme.

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MEMBER ALLOCATIONS FUNDING {FOR INFORMATION] pdf icon PDF 154 KB

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FORWARD PLAN [FOR INFORMATION] pdf icon PDF 72 KB

    This report for information indicates some of the items which will be considered at the next Local Committee meeting, and gives an opportunity for members to suggest further items.

    Minutes:

    The Local Committee (Surrey Heath) noted the forward plan contained within the report, with the addition of the response to the Collingwood College petition at the March 2016 local committee meeting.

     

    It was suggested that a future meeting of the Private Members’ Meeting should look at issues surrounding Cross Rail 2.

     

    .