Agenda, decisions and minutes

Surrey Heath Local Committee
Thursday, 5 October 2017 6.00 pm

Venue: Heather Ridge Infant School, Martindale Avenue, Camberley, Surrey GU15 1AY

Contact: Jessica Edmundson  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Items
No. Item

89/17

APOLOGIES FOR ABSENCE

90/17

MINUTES OF THE LAST MEETING pdf icon PDF 130 KB

91/17

DECLARATIONS OF INTEREST

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter;

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were none.

92/17

PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    No petitions were received.

    Minutes:

    No petitions were received for this committee.

93/17

WRITTEN PUBLIC QUESTIONS pdf icon PDF 63 KB

94/17

WRITTEN MEMBERS QUESTIONS

95/17

CABINET MEMBER HIGHWAYS UPDATE pdf icon PDF 372 KB

    Verbal update from the Cabinet Member on Highways issues.

     

    Additional documents:

    Minutes:

    Colin Kemp, Cabinet Member for Highways provided a verbal Highways update to the Surrey Heath Local Committee. He included his plans to improve the communication with members of all local authorities of the works being carried out in the area and to involve local committees and parish councils across Surrey in the budget setting processes relating to highways work.

     

    Members welcomed this approach, and requested that dangerous or antisocial parking around Surrey Heath be looked in to. It was noted that the matter of parking would be discussed at an upcoming private meeting of the Surrey Heath Local Committee.

     

    The Cabinet Member shared a briefing note of all the planned works in Surrey Heath, this is attached to the minutes as Annex C.

96/17

HIGHWAYS UPDATE REPORT pdf icon PDF 573 KB

    To report progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2017/18 financial year.

    To provide an update on the latest budgetary position for highway schemes and revenue maintenance.

    To report on relevant topical highways matters.

    Decision:

    The Local Committee (Surrey Heath) agreed that:

     

    i)            a notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to revoke the existing 25T Structural Weight limit on Woodlands Lane, Windlesham

     

    ii)           any objections to the traffic regulation order should be considered and resolved by the Area Team Manager for Highways in consultation the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable;

     

    iii)         the Order be made once any objections have been considered and resolved.

     

     

    Reasons for recommendation:

     

    to enable the removal of the permanent weight limit on Woodlands Lane, Windlesham and all related signs.

     

     

    Minutes:

    The report was an overview of the local committee budgets, with three decisions to make. The report was introduced by the Area Highways Manager. The decisions the committee were being asked to make were based on recent improvements surrounding the M3 motorway and updates to weight restrictions in the area based on the improved infrastructure.

     

    Members raised the following points:

     

    The report indicates that Woodlands Bridge will be completed in Winter 2017/18 and was there a more specific date for this. It was noted unfortunately not.

     

    Members of the committee queried why if the work to the M3 smart motorway was now complete why were night closures still in place. The Area Highways Manager agreed to look in to this with Highways England.

     

    The Area Highways Manager gave a verbal update with regards to point 2.6.5. in the report, confirming that Highways England had agreed to fund the cost of removing the existing weight restrictions and signage associated with this.

     

    The Local Committee (Surrey Heath) agreed that:

     

    i)              A notice is advertised in accordance with the Road Traffic Regulation Act 1984, the effects of which will be to revoke the existing 25T Structural Weight limit on Woodlands Lane, Windlesham

     

    ii)             Any objections to the traffic regulation order should be considered and resolved by the Area Team Manager for Highways in consultation the Chairman and Vice-Chairman of the Local Committee and the local Divisional Member, and that this issue only be returned to Committee if any objections prove insurmountable;

     

    iii)            The Order be made once any objections have been considered and resolved.

     

     

    Reasons for recommendation:

     

    The above recommendations are made to enable the removal of the permanent weight limit on Woodlands Lane, Windlesham and all related signs.

     

     

97/17

SURREY FIRE AND RESCUE SERVICE ANNUAL REPORT pdf icon PDF 92 KB

    The attached report outlines the major strands of activity undertaken within Surrey Heath area by the Surrey Fire and Rescue Service (SFRS) teams based at Camberley and Chobham Fire Stations during 2016 – 17.

     

    The report contains information on the various activities undertaken by the Borough team to reduce the risk from fire, water and road traffic incidents to the residents of Surrey Heath Borough, including direct contact, public education programmes and campaigns

     

    Minutes:

    The report was introduced by the Surrey Heath Borough Commander from Surrey Fire and Rescue and the committee were asked to note the importance of the Safe and Well home visits and how in Surrey Heath the target of visits had been exceeded. Going forward the Fire Service will be reiterating the fire safety messages to the public with particular attention to kitchen safety.

     

    Members questioned whether there was the possibility of fire alarms becoming mains supported fire alarms rather than battery supported. The Borough Commander informed the committee that it was a requirement for all new and rented accommodation to have mains support fire alarms, for older properties the service was looking to provide education on the benefits of this approach. 

     

    Members of the committee thanked the Borough Commander for the report and praised the Fire Service for the fantastic work they were doing, and requested that in the future reports include the information on co-responding as this was a very innovative method of working nationally.

98/17

MEMBERS ALLOCATION REPORT pdf icon PDF 151 KB

    Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.

     

    For the financial year 2017/18 the County Council has allocated £6000 revenue funding to each County Councillor. This report provides an update on the projects that have been funded since April 2017 to date.

    Additional documents:

    Minutes:

    Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.

     

    For the financial year 2017/18 the County Council has allocated £6,000 revenue funding to each County Councillor. This report provides an update on the projects that have been funded since June 2017 to date.

     

    The Local Committee (Surrey Heath) noted the amounts that have been spent from the Members’ Allocation budget, as set out in Annex 1 of this report. The committee also noted the deadline for committed spend is 31 December 2017.

99/17

FORWARD PLAN pdf icon PDF 73 KB

    This report is produced for each meeting of the Local Committee (Surrey Heath) so that members can review the forward plan and comment on the items that are currently anticipated will be received (paragraph 3).

     

    Minutes:

    The Committee received a report on the forward plan and was asked to comment on the items that are currently anticipated would be received.

     

    Surrey Heath Local Committee noted the forward programme and requested that a report on the work Virgin Media is doing locally be brought to the next committee meeting in November 2017.

100/17

DECISION TRACKER pdf icon PDF 122 KB

    To review the decision tracker.

    Minutes:

    The committee noted the decision tracker. It was reported that there was a meeting with officers and members from both the county and borough councils, developers and local residents to consider the Frimley Green Traffic Lights concern on the 11th October 2017.