Agenda, decisions and minutes

Surrey Heath Local Committee
Thursday, 30 November 2017 6.00 pm

Venue: St Michael's Church, 286 London Road, Camberley, GU15 3JP

Contact: Jessica Edmundson  Surrey County Council Surrey Heath Borough Council, Surrey Heath House, Knoll Road, Camberley, GU15 3HD

Items
No. Item

OPEN FORUM pdf icon PDF 116 KB

Questions and responses from the informal open forum session are attached as Annex A.

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APOLOGIES FOR ABSENCE

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MINUTES OF THE LAST MEETING pdf icon PDF 119 KB

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DECLARATIONS OF INTEREST

    Declarations of Interest

    All Members present are required to declare, at this point in the meeting or as soon as possible thereafter;

    (i)            Any disclosable pecuniary interests and / or

    (ii)           Other interests arising under the Code of Conduct in respect of any item(s) of business being considered at this meeting

    NOTES:

    • Members are reminded that they must not participate in any item where they have a disclosable pecuniary interest
    • As well as an interest of the Member, this includes any interest, of which the Member is aware, that relates to the Member’s spouse or civil partner (or any person with whom the Member is living as a spouse or civil partner)
    • Members with a significant personal interest may participate in the discussion and vote on that matter unless that interest could be reasonably regarded as prejudicial.

     

    Minutes:

    There were none.

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PETITIONS

    To receive any petitions in accordance with Standing Order 68. Notice should be given in writing or by email to the Community Partnership and Committee Officer at least 14 days before the meeting.

     

    Alternatively, the petition can be submitted on-line through Surrey County Council’s e-petitions website as long as the minimum number of signatures (30) has been reached 14 days before the meeting.

     

    Minutes:

    Two petitions were received and officer responses provided at the meeting.

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PETITION: IMPROVE ACCESS TO COSTA ON THE A30, BAGSHOT pdf icon PDF 124 KB

    An officer comment to the following petition is included within: Review the traffic access routes into and out of Costa, Bagshot (including signage and street furniture) to reduce driver confusion, increase safety, improve traffic flow and reduce nuisance, based on these observations

     

    Decision:

    Surrey Heath Local Committee agreed to:

     

    i)          Support the Transport Development Planning Officer’s meeting with Costa Coffee, Bagshot to discuss issues raised out of the Level 3 Safety Audit.

     

    Reason for the decision:

     

    The above decision was made in response to a resident’s petition seeking a review of the access arrangements for the Costa Coffee Drive Through.

    Minutes:

    Declarations of interest: None

     

    Officers attending: Andy Stokes, Transport, Development and Planning (TDP) Officer

     

    Petitions, Public Question, Statements: The lead petitioner, Mr Hamilton addressed the committee, detailing the concerns of the residents in Bagshot with regards to the access off the A30 in to the costa drive thru. He explained that the residents were unaware of exactly what was planned for the site when initial planning permission was approved but do accept that planning permission had been granted. He also noted that although not many accidents have been reported there are frequent near misses at this turning. Mr Hamilton concluded that in consultation with the Divisional Member and TDP Officer there were several options available to helping to alleviate the problems at this junction.

    1.    Conduct an audit of signage in the vicinity to ensure the entrance to costa is clearly signed.

    2.    Take further steps to ensure accidental access to the residential road adjacent to Costa is reduced.

    3.    Install signs along the A30 to stop users making dangerous U-turns.

    4.    Add keep clear markings or a yellow hatched box outside the Costa entrance to stop dangerous queuing on the A30.

     

    Member Discussion – Key Points

     

    1.   The TDP Officer commented that although planning permission had been granted and a series of audits conducted to ensure safe driver movements, drivers do not always behave as expected and dangerous driving situations can occur. He noted that a big issue is drivers taking the wrong turning in to the adjacent residential road and then having to back out on to the A30 to find the correct entrance to Costa. This would be helped by decluttering this section of the A30. Discussions are ongoing with Costa and a meeting has been agreed with them to improve matters.

     

    2.   It’s important to distinguish what is an A30 problem and what is a Costa problem. Ideas for signage to improve matters have been sent to Highways for consideration.

     

    3.   The members noted the access will continue to be reviewed and monitored, addressing any problems that arise.

     

    Resolution:

     

    The Surrey Heath Local Committee agreed to support the Transport Development Planning Officer's meeting with Costa, Bagshot to discuss issues raised out of the Level 3 Safety Audit.

     

    The above decision was made in response to the resident’s concerns and petition presented to the committee to review the access arrangements.

     

     

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PETITION: SAFER CYCLING ROUTE FROM CHOBHAM TO WOKING pdf icon PDF 664 KB

    An officer comment to the following petition is included within: Create a safe route for pedestrians and cyclists between Chobham and Woking

     

    Additional documents:

    Decision:

    Surrey Heath Local Committee agreed:

     

    i)          To progress with work on the pedestrian and cycle facility when funds became available to do so.

     

    ii)         That part of the existing footway will have maintenance work carried out to restore the original width.

     

    Reason for the decision:

     

    The above decision was made because although the provision of a continuous route for pedestrians and cyclists between Chobham and Woking would be ideal, the financial and physical constraints do not currently make this route possible.

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager

     

    Petitions, Public Questions, Statements: The lead petitioner, Mr Norman Johns addressed the committee with his concerns over the lack of a family friendly cycle route between Chobham and Woking. He noted there appeared to be a lot of funding available from developers, parking and landfill tax that could be put towards such a scheme. Such a route would be well used as Woking High Schools catchment area extends to Chobham and with lack of a good bus route between the two locations many children would opt to cycle. The current option for cycling is only really usable by the experienced cyclist due to the speed limit of the roads.

     

    Member Discussion – Key Points

     

    1.   Landfill tax was not an option that was open to the committee to use for funding.

     

    2.   Part of the route, which is located in Woking is on a list of schemes to be considered for funding from the Government as part of a Sustainable Transport Package. There is support for the route although particular sections will require additional land in order to widen the footpath.

     

    3.   The members of the committee saw the benefits of such a route but due to the current financial position for now and the foreseeable future it is not currently an option but should developer or any other funding become available then this would be of benefit to the community.

     

    4.   Mike Goodman therefore proposed, seconded by Bill Chapman that the first part of the recommendation be amended to say “To progress with work on the pedestrian and cycle facility when funds become available to do so”.

     

     

    Resolution:

     

    The Surrey Heath Local Committee agreed:

     

    i)          To progress with work on the pedestrian and cycle facility when funds became available to do so.

     

    ii)         That part of the existing footway will have maintenance work carried out to restore the original width.

     

     

    The above decision was made because although the provision of a continuous route for pedestrians and cyclists between Chobham and Woking would be ideal, the financial and physical constraints do not currently make this route possible.

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WRITTEN PUBLIC QUESTIONS pdf icon PDF 64 KB

    To answer any written questions from residents or businesses within the area in accordance with Standing Order 69.  Notice should be given in writing or by email to the Community Partnership and Committee Officer by 12 noon, four working days before the meeting.

    Minutes:

    One written public question was received from Ms Siobhan Romp. The question and answer were provided as part of the supplementary papers. Ms Romp was unable to attend the meeting and did not submit a supplementary question.

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WRITTEN MEMBERS QUESTIONS

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HIGHWAYS UPDATE REPORT pdf icon PDF 596 KB

    To report progress made with the delivery of proposed highways schemes, developer funded schemes, and revenue funded works for the 2017/18 financial year.

    To provide an update on the latest budgetary position for highway schemes and revenue maintenance.

    To report on relevant topical highways matters.

    Decision:

    The Surrey Heath Local Committee agreed:

     

    i)          the proposed capital works programme for 2018/19 shown in table 2 at section 2.3 including Oakwood Road, Windlesham and Greyfriars Drive, Bisley given that Wimbledon Road, Old Dean, Camberley will be funded by other means.

     

    ii)         that £4,161 of unallocated parking surplus is allocated to the Committee’s revenue maintenance budget to support ongoing maintenance works.

     

    Reasons for Decisions:

     

    The above decisions were made to enable progression of all highway related schemes and work.

     

     

    Minutes:

    Declarations of interest: None

     

    Officers attending: Andrew Milne, Area Highways Manager

     

    Petitions, Public Questions, Statements: none

     

    [Cllr Valerie White left the meeting at 7.30pm]

     

    The Area Highways Manager introduced the report stating the local committee had 2 decisions to make based on the capital work programme for 2018/19 and the allocation of the parking surplus.

     

    He noted that there was an amendment to the table 2 under item 2.3, indicating that the carriageway maintenance for Wimbledon Road, Old Dean, Camberley would now be funded from another budget that has been agreed by Colin Kemp, Cabinet Member for Highways. This would then allow for work to be undertaken on the following 2 schemes on the list; Oakwood Road, Windlesham and Greyfriars Drive, Bisley.

     

    Member Discussion – Key Points

     

    1.   Members queried whether other schemes on the list were permitted to go ahead if Community Infrastructure Levy (CIL) or Parish Council funding became available. The Area Highways Manager confirmed that if such funding was made available then work on other schemes could go ahead.

     

    2.   The majority of the major schemes works for 2018 are in close proximity to one another, it must be ensured that the scheduling of such work is considered in order to cause minimal disruption for residents. The street works team are responsible for the co-ordination of the works and this has been done to keep disruption to a minimum including any lane closures associated with the Meadows Gyratory to be in place overnight.

     

    3.   The Chairman congratulated the highways team on their excellent customer service statistics in Surrey Heath, with 97% of all enquiries being resolved within 28 days. He also praised the improvements to the website, making it easier for residents to self-serve and report routine matters and avoid duplication.

     

    4.   Members queried whether schemes on the list could be substituted for others based on the change of priorities and updated needs. The Area Highways Manager confirmed it was possible to revaluate the list, proposing new schemes that would be of more benefit.  

     

    Resolution:

     

    The Surrey Heath Local Committee agreed:

     

    i)          the proposed capital works programme for 2018/19 shown in table 2 at section 2.3 including Oakwood Road, Windlesham and Greyfriars Drive, Bisley given that Wimbledon Road, Old Dean, Camberley will be funded by other means.

     

    ii)         that £4,161 of unallocated parking surplus is allocated to the Committee’s revenue maintenance budget to support ongoing maintenance works.

     

     

    The above decisions were made to enable progression of all highway related schemes and work.

     

     

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MEMBERS ALLOCATION REPORT pdf icon PDF 149 KB

    Surrey County Council Councillors receive funding to spend on local projects that help to promote social, economic or environmental well-being in the neighbourhoods and communities of Surrey. This funding is known as Members’ Allocation.

     

    For the financial year 2017/18 the County Council has allocated £6000 revenue funding to each County Councillor. This report provides an update on the projects that have been funded since April 2017 to date.

    Additional documents:

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None

     

    Surrey County Council Councillors receive funding to spend on local projects

    that help to promote social, economic or environmental well-being in the

    neighbourhoods and communities of Surrey. This funding is known as

    Members’ Allocation.

     

    For the financial year 2017/18 the County Council has allocated £6,000

    revenue funding to each County Councillor. This report provides an update on

    the projects that have been funded since June 2017 to date.

     

     

    Resolution:

     

    The Local Committee (Surrey Heath) noted the amounts that have been spent

    from the Members’ Allocation budget, as set out in Annex 1 of this report. The

    committee also noted the deadline for committed spend is 31 December

    2017.

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DECISION TRACKER pdf icon PDF 180 KB

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FORWARD PLAN pdf icon PDF 116 KB

    This report is produced for each meeting of the Local Committee (Surrey Heath) so that members can review the forward plan and comment on the items that are currently anticipated will be received (paragraph 3).

     

    Minutes:

    Declarations of Interest: None

     

    Officers attending: Jess Edmundson, Partnership Committee Officer

     

    Petitions, Public Questions, Statements: None

     

    The Committee received a report on the forward plan and was asked to comment on  the items that are currently anticipated would be received.

     

    Member Discussion – Key Points

     

    1.   The Chairman noted that his intention was for the item on mental health provisions to be included within the education item, although a separate item on mitigating mental health issues and prevention would also be welcomed. It was suggested that as such items would be of great public interest then these should be first on the agenda when these items come to the Surrey Heath local committee.

     

    Resolution:

     

    The committee noted the forward plan and requested the mental health provisions and education items be added to the forward plan for June 2018.